Is there any way to batch-save emails and attachments as PDFs?

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Level 1

59 points

Is there any way to batch-save emails and attachments as PDFs?

As I move toward a paperless office, I sure would like a way to batch save a group of emails AND their attachments as a single PDF. I can open each email and save it as a PDF, but when I have 10+ emails exchanged on a topic (like from other board members), I really don't want to do that. Has anyone heard of being able to do what I want?

I am not conversant in AppleScript AT ALL, and my one attempt to try to make a script for this went down in flames.

Mac Pro, MacBook Pro, iPhone 3G, Mac OS X (10.6.7), Parallels and Windows XP Pro ... Apple user since 1983

Posted on Mar 24, 2011 12:03 PM

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Answer 1

Mar 25, 2011 2:28 PM in response to tjennings

If you select a group of emails at one time, you can choose print and save a PDF.

If you want them all to be in one PDF file instead of individual pdf files, then save them to a folder.
With Preview, you can combine pdf files into one.
Open the first file with Preview. Open the sidebar in Preview and you will see the icon of the file you have open. Select the rest of the files you saved in the folder and drag them on top of the icon in the Preview sidebar. You should see a box appear around the icon. Drop the files on top and it should group them together.

Then save the file. It should have all the emails combined to that one file.

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Answer 2

tjennings Author

Level 1

59 points

Mar 25, 2011 3:23 PM in response to Glenn Leblanc

Okay, as for saving them all as PDFs, thanks for helping me figure that out! This problem is solved. Sure would be nice if there were "Print" as a button or in the contextual menu on right-click. That's okay - I know the keyboard shortcut. Not sure what this does with attachments. No. That's okay. I'll just make sure I've saved the attachments before I do this.

As for combining the PDFs, I've found I can combine them just as quickly from within Adobe Acrobat Pro (which is usually open), and the changes are more likely to stick (preview doesn't always work as intended).

Thank you so much!

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Answer 3

Mar 25, 2011 3:48 PM in response to tjennings

Your welcome.

Attachments that open up like photos should print along with the text.
Attachments that are files, like excel, won't open up. So, those you will have to save.

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