Previous 1 2 Next 17 Replies Latest reply: Apr 5, 2011 10:26 PM by Arudi
Arudi Level 1 Level 1 (0 points)
I had 94 pages of text in Pages and wanted to send a copy of them from my MacBook Pro to my Imac. I was still working on them, so wanted to keep the Pages copy on the MacBook. I mailed them to myself as a PDF so I would have a copy on both computers. When they got to the Imac, they were not in Pages format, but in Preview. They are no longer on my MacBook in Pages, but I do have them in Preview since I mailed to myself. I don't know what happened to the Pages copies and at this point know they are gone as I have checked everywhere I need to check. I suppose I accidentally deleted them. I've used Spotlight and checked Trash, etc. - they are gone.

My problem is, I have the copy in Preview and wanted to move the pages to Pages, so I can continue working on them. When I set up the new page in Pages, as it was originally, the Preview page will not fit on it. I have changed margins, resized words, checked all the Inspector and toolbar sizes etc. to make sure they are like the original pages. If I make the text smaller, too much of the second page shows on the first page. If I make it larger, one line shows on page two.

I need help. Thank You, Arudi

MacBook Pro, Mac OS X (10.6.6)
  • PeterBreis0807 Level 7 Level 7 (32,925 points)
    A pdf is like printing a copy but it is printed to the computer and can be sent to a real printer at a later time. Preview .app is the default software on the Mac that opens .pdf files (amongst many other files), so it is not really in 'Preview format' it is just something that is read by Preview or Acrobat or any software that can open pdf files.

    Pages would have asked you whether you wanted to save your original file. You must have thought that exporting the document as a pdf is the same as saving the actual file, which it is not.

    The .pdf is now an image which you can paste as such in Pages, but not edit.

    Not is all lost however as you can copy and paste the text from Preview into Pages and also selectively crop and edit any images you may have in the .pdf. Although not ideal you can at least somewhat reconstruct the document.

    I urge you to download the Pages09_UserGuide.pdf from under the Help menu and learn at least the basics of how things work. Alao I think you should look at Apple's tutorials on its support web pages on working with Macs.

    Peter
  • Level 8 Level 8 (41,790 points)
    There is a free tool named *_PDF OCR X_* which make a good job to extract text from PDFs.

    The free version apply to single pages but with Preview it's quite easy to split the doc in single pages.
    It apply also to pictures like screenshots.

    I used it this morning to get a list of 850 items which I can't get an other way from an app.

    Yvan KOENIG (VALLAURIS, France) vendredi 1 avril 2011 12:27:36
  • PeterBreis0807 Level 7 Level 7 (32,925 points)
    Or Yvan

    Click in the pdf and go +command a+ (Select All) and copy/paste that.

    Peter
  • fruhulda Level 6 Level 6 (15,120 points)
    If you have the app Pages on both computers you can mail the .pages document. Why trying to use pdf?
  • Arudi Level 1 Level 1 (0 points)
    Thank you for your time and clear explanations. Yes, Pages did ask me if I wanted to save it and I did save it, but I think I accidentally deleted it when I was deleting some other things.

    Actually what I thought was if I export it as a .pdf, I would be able to open it and it would be in Pages. Not so.

    My problem is that when I 'copy' from the first page of the preview pages, and 'paste' it to a new page in Pages, it does not fit. There is a lot of room at the bottom of the page, so when I make the letters larger, they go off the page to the second page. Not ideal but guess it will have to work. At least I can edit and finish the project. The last pages will just not match the first. It is okay.

    When I paste the page to Pages, a lot of blue arrows appear across the top ruler. I can make due with all this, I just thought since it originated on Pages, it should fit on Pages when it came back in Preview. I thank you, Arudi
  • Arudi Level 1 Level 1 (0 points)
    Thank you for your time. I can actually 'copy' pages from the .pdf (Preview) and 'paste' them to the new page in Pages. The problem is it doesn't fit. I now realize there is no way to make those pages fit, so I will finish project with last part not a match to first part. It is okay.
    Thanks so much for your help.
    Arudi
  • Arudi Level 1 Level 1 (0 points)
    This is good except the pages don't fit. I wanted the page number to be at the bottom of the page, as it was when originated, before I mailed it. When I change the size of the text, it either has a large space at the bottom of the page, or it goes to the second page.

    Arudi
  • Arudi Level 1 Level 1 (0 points)
    Because I am stupid. And believe it or not, I have mailed the .pages document to myself many times before but for some reason I got lost on this day.

    Very good advice on sending .pages instead of .pdf.
    Thank you,
    Arudi
  • fruhulda Level 6 Level 6 (15,120 points)
    Well, we all have days like that. Have you tried to select the text in the PDF and paste into a Pages document? I wouldn't do it for images because the will be of low resolution in my experience.
  • PeterBreis0807 Level 7 Level 7 (32,925 points)
    Arudi wrote:
    Thank you for your time. I can actually 'copy' pages from the .pdf (Preview) and 'paste' them to the new page in Pages. The problem is it doesn't fit. I now realize there is no way to make those pages fit, so I will finish project with last part not a match to first part. It is okay.
    Thanks so much for your help.
    Arudi



    No, you click in the text in the pdf and select all the text and paste that across.

    Peter
  • Arudi Level 1 Level 1 (0 points)
    Yes, I have selected the text in the PDF and pasted it into a Pages page but it does not fit. That is the whole problem. I wanted it to fit the page as it did before I exported it. At least I can do this (copy and paste) even though it does not fit the new pages. There is a large space at the bottom and if I make the letters larger, the page number (which would be the bottom line) shows on the second page. That is so weird. You would think the page would fit the same new page from Pages, but it doesn't. I can go ahead and finish this project with the last pages not looking like the first 94 pages. That will work okay. I have no images, just text.

    If it would have fit, I would have had no problem getting it from the PDF to Pages.
    Thanks again,
    Arudi
  • Arudi Level 1 Level 1 (0 points)
    Yes, I did select all and pasted it on new pages. It still doesn't fit, but I did select all and changed the size of the text and am now going through the text making paragraph spaces. For some reason, all the spaces between paragraphs disappeared when I exported it, so I now have 94 pages to put spaces between paragraphs.

    Even then, there is still more space at the bottom of new page, but only by one line and I am just not putting a space between the last line and the page number. That will be okay.
    Thanks again,
    Arudi
  • fruhulda Level 6 Level 6 (15,120 points)
    If you select the text not the whole page nad paste in a WP document, the text will flow from one page to the next. You will also be able to format the text if needed. I don't understand you saying the text don't fit.
  • fruhulda Level 6 Level 6 (15,120 points)
    Don't put spaces between paragraphs. Use the Spacing feature instead. Inspector palette > T tab > Text > Spacing. Here you can choose if you want the spacing before or after the paragraphs.

    Remember you have to select all text before you do the formatting.

    Message was edited by: fruhulda
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