10 Replies Latest reply: May 25, 2011 4:27 PM by Ronda Wilson
Windspeed Level 1 Level 1

Why is it that for some PDF files under "Files" the "Save As..." function isnt working!

Mac OS X (10.5.8)
  • Ronda Wilson Level 8 Level 8

    You need to use the "Print" selection under the "File" menu. When the print dialog box comes up, you will have the opportunity to save as a PDF.

  • Windspeed Level 1 Level 1

    Thank you very much, solved my problem entirely.


    But why is it only a problem for some PDF files, I wonder!

  • Ronda Wilson Level 8 Level 8



    My guess is that there is a difference in the way they are formatted.

  • AndrewD Level 1 Level 1

    Hi Ronda,


    I have a similar question to the one you solved, re. saving as a PDF from a Word document.


    I've always followed the path in Word: File > Print > PDF button > Save as PDF. I just bought my new iMac and have run all the software updates. I've still got OfficeMac X (2003 version).


    When I tried to save my Word doc as a PDF, nothing happened. It didn't save at all, either as a PDF or any other format. Is this a compatibility issue? I use this function all the time, so if you can help me out it would be great!




  • Ronda Wilson Level 8 Level 8

    I'm sorry that I can't help you because I don't use Word. You may want to try posting in the iMac Discussions. If there is a compatibility issue with Word 2003 and the new iMacs, someone there is likely to have found it.

  • AndrewD Level 1 Level 1

    Thanks, that was actually very helpful. I didn't know which group to post in before.

  • chrisfromhopewell Level 4 Level 4

    You can't save it because it has certain protections that keep you from saving it. There is software however, that allows you to save and edit them.

  • Ronda Wilson Level 8 Level 8


  • Windspeed Level 1 Level 1

    Ronda, Thanks again for your support. However, I would like to mention that doing it your way there is a particular issue. I have now realized it saves the document in question with the same file name, as the last document saved on that particular day, and not in the file name as you received te document!


    This has a major implication, because you will not be able to quickly locate the document if you need it. The strange thing than is, you will discover the same document being listed in your "home account" Mac username folder in the file name as you receive it. I save all my documents that I donwload, into my download folder, and not into any other folder!


    Do avoid this, one needs to specifically change / rename the document as one want it to be. But this greatly slows the speed of processing considering that few similar documents everyday!


    Do you know a way to speed this process of saving PDF files, and only into one particular folder?

  • Ronda Wilson Level 8 Level 8

    You can change the name to anything you desire before saving it. It should automatically save as the document's own name. I usually add the date to the beginning of a title to quickly determine when I saved it. If you use the date in this form: 20110525, the PDFs will always be sorted according to date within a given folder.


    You can create a folder specifically for saved PDFs and can create a number of folders within that folder, according to subject (or source), if you wish.