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convert projects to folders

2387 Views 21 Replies Latest reply: Aug 27, 2013 6:42 AM by Southpaw! RSS
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Brian O\'Reilly Level 1 Level 1 (130 points)
Currently Being Moderated
Sep 11, 2011 2:05 PM

Folks

 

I have just moved from Aperture 2.1.4 to Aperture 3.1.3 and am strugggling to get a similar structure to my managed library

 

Prevously in Aperture 2, I had a Project down structure:

 

Folder - Image Type (RAW, JPEG etc.)

     Project - Year

          Folder - Month

               Album - Day

 

The above was achieved by dragging folders of images in from a similarly structured Finder window.

See screenshot here:

http://www.fourplusfour.com/old

 

In Aperture 3 it is virtually impossible to achieve this structure while dragging and dropping folders, so I may need to resort to Project at the bottom structure:

 

Folder - Image Type (RAW, JPEG etc.)

     Folder - Year

          Folder - Month

               Project - Day

See screenshot here:

http://www.fourplusfour.com/new

 

However - and this is where I need help!

 

Having 2 different layouts in the same Aperture library will drive me nuts - so:

 

How can I convert my old structure to a new structure with minimal effort?

 

Or any other ideas as to how to get consistency

 

I fully understand that the Finder is a file structure and Aperture is an Image structure etc. etc. etc. - I just want consistency within Aperture

 

Best regards

 

Brian

Mac Pro, Mac OS X (10.6.8)
  • Kirby Krieger Level 6 Level 6 (11,570 points)
    Currently Being Moderated
    Sep 11, 2011 3:21 PM (in response to Brian O\'Reilly)

    Hi Brian.  I know you've thought this through, and so I'm curious: what advantages does having a permanent, massive structure like you want bring you that simply (as an example) using Photos view, which can be easily sorted by date and easily filtered to any date, dates, or range of dates, does not?  It seems that what you are after is to sort by date-time (completely hard-wired into Aperture at the Image level, and available everywhere) and group by individual date (easily done using Filters).  My thinking -- for myself, but you seem similarly interested in organization -- was that such a set-up is costly to create, cumbersome to navigate, and hard to confirm, while adding nothing at all to the out-of-the-box utility that comes with Aperture.  Projects, and Projects View, combined with the whole "build-your-own-Library structure", hands you the tools to create an organizational structure that complements the built-in "by date" function, rather than mimic it. My encouragement is that you, at least, look into take advantage of this.  In short, Aperture automatically creates a date-time index, and makes is frictionless to find any Images by date.  Why spend so much time and effort duplicating what already exists -- and committing a terrific set of tools to a task that is already capably handled?  My question is not rhetorical: I'm interested in how users use Aperture.

     

    (Note, too, that you can with a couple of clicks immediately show/hide Images by the file format of their Masters.)

     

    So thanks for thinking about it -- and, if you respond, for sharing your thoughts.

     

    I will think on your request (making "4x4_old" into "4x4_new") and get back to you if I come up with anything.

  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Sep 11, 2011 4:36 PM (in response to Brian O\'Reilly)

    Leaving aside for the moment the question of library organization I don't understand why you say you are having problems setting up your Aperture 3 library as you want.

     

    I have a similar setup

     

    Top level is a folder that holds the year folders (the leading underscore ensures that the folder will sort to the top)

    Screen shot 2011-09-11 at 19.12.29.png

     

    Then in the year folders are folders for each month:

    Screen shot 2011-09-11 at 19.12.55.png

     

    Finally in the month folders are the projects for each day:

    Screen shot 2011-09-11 at 19.20.16.png

     

    So what about your structure is making it impossible to create?

     

    Now for my questions, why are you making a structure for media type? As Kirby mentioned Aperture gives you such rich filtering capabilities making smart albums for RAW and JPG images is way to simple to encode that into a folder/project structure.

     

    I know you question wasn't asking for help in laying out your library but honestly I can;t see any reason to create this structure. As for your question I don't see any reason why you can't setup your 3 library just like your 2 library is. It's going to be a lot of manual labor. You could create smart albums to gather all JPGs of a certain date together and then put those into a project or album and repeat for each type and date. That would cut down on some labor,

    iMac Intel 3.06 GHz 8GB Mem; Macbook5.1 2.4ghz 4GB Mem, Mac OS X (10.6.8), Aperture 3.1.3
  • Kirby Krieger Level 6 Level 6 (11,570 points)
    Currently Being Moderated
    Sep 12, 2011 5:22 AM (in response to Brian O\'Reilly)

    I think I'm following along .  So your question boils down to:

     

    I organize my picture files using Finder, and need to continue to do so.  I can no longer, since Ap3, import Finder folders and get structure "4+4Old", but I can import Finder folder structure and get "4+4New".  "4+4New" fits equally well into my established workflow.

    • Is it true I can no automatically import Finder folders to "4+4Old" using Ap3?
    • Is there an automatic way to convert my existing "4+4Old" to "4+4New", so that my database going forward is consistent?  If there is not an automatic way, is there a good way?

     

    Just checking.

     

    Added:  Is the file-naming limitation still present in Ap3?

     

    Message was edited by: Kirby Krieger -- added Q.

  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Sep 12, 2011 10:18 AM (in response to Brian O\'Reilly)

    I need to catch up on what you and kirby ave been discussing but in the meantime just wanted to answer your question:

    Frank - you have a somewhat similar organization to myself - do you create it manually?

     

    No I have an Applescript that runs when I import into Aperture and it takes care of creating any folders that are needed and then creating  and naming the project for the dates of the images beining imported then moves  thei mages into the correct project.

     

    regards

    iMac Intel 3.06 GHz 8GB Mem; Macbook5.1 2.4ghz 4GB Mem, Mac OS X (10.6.8), Aperture 3.1.3
  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Sep 12, 2011 6:19 PM (in response to Brian O\'Reilly)

    Not a problem, I'll need to package it up a bit better should take a day or two.

     

    Do you have any Applescript experience?  Not that you need any to use the script but knowing where you're at Applescript wise will let me know how detailed an explanation I'll need to include.

     

    regards

  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Sep 17, 2011 10:05 AM (in response to Brian O\'Reilly)

    Brian,

     

    Finally got the scripts up on my website see Aperture Import Action Scripts. Been a bit pressed for time and I just got back to my main machine.

     

    The instructions are a bit sketchy but it should get you going. Just remember to have a good working backup before trying them out. I would suggest making a copy of your library and playing around with them on that until you are comfortable.

     

    Let me know if you have any other questions

     

    good luck

  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Sep 18, 2011 9:30 AM (in response to Brian O\'Reilly)

    Glad to help. The instructions are a bit on the minimal side, like I said I've been a bit pressed. Let me know if you need any help getting the scripts installed, either here or through the web site.

     

    good luck

  • jacobsuperman Calculating status...
    Currently Being Moderated
    Jul 30, 2013 1:26 AM (in response to Frank Caggiano)

    Frank, I agree you are a star this looks like a great script. However, I do get this error when it is running that stops it from completion...

     

    error "Aperture got an error: Can’t get image version id \"YNd6yyqURqyPqmLytVcYlw\" of library id \"LibraryFolder\"." number -1728 from image version id "YNd6yyqURqyPqmLytVcYlw" of library id "LibraryFolder"

     

    I have no idea how to search for the file with version id \"YNd6yyqURqyPqmLytVcYlw\" can you tell me about the aperture naming conventions and how to diagnose then fix this problem?

  • Frank Caggiano Level 7 Level 7 (22,820 points)
    Currently Being Moderated
    Jul 30, 2013 9:28 AM (in response to jacobsuperman)

    You're going to have to bring me up to speed here, the thread you are adding to is almost two years old!

     

    What script are you running, what is your OS and Aperture versions and has the script worked and now you get  the error or has it never worked?

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