How can I reserve resources or rooms when creating an event in the Calendar (Exchange)?

Question

How can I reserve resources or rooms when creating an event in the Calendar (Exchange)?

On our Exchange server we have configured a number of conference rooms and other resources that users can book/reserve through Outlook when creating events. When I create an event in the iPhone on my Exchange calendar, if I add a location the option does not exist to book rooms/resources (even if I add in the resource word-for-word as it exists on Exchange server). I am also unable to book it if I invite the "Contact," if I may call it that, from our Global Address List. Does this capability exist in the iPhone?

iPhone 4, iOS 4.2, iOS 4.2.1

Posted on Sep 21, 2011 12:42 PM

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Answer 1

Sep 22, 2011 9:28 AM in response to joshuafromsomerville

Is your exchange calendar set as the default calendar? When i set my exchange calendar as the default I was able to see the various onference rooms...

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Answer 2

Sep 23, 2011 6:26 AM in response to Bonesaw1962

The Exchange calendar is set as the default calendar. Where do you see the conference rooms? Is it when you press Location or when you press Invitees? When I press Invitees I am able to search our GAL for the Conference rooms, but when I add them as an invitee it does not book the room.

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Answer 3

Sep 23, 2011 7:32 AM in response to joshuafromsomerville

Yes, when I press invitees, it allows me to search the GAL and then I can select them and book the room. I save the appointment on the iPhone and then get one of those accept messages from exchange saying the conference room accepted the appointment.

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Answer 4

Dec 5, 2011 12:09 PM in response to Bonesaw1962

I can't seem to do this successfully. I use the GAL to select the room, but when I send out the meeting I immediately get an automated response back that the delivery failed. I heard this may be because the iPhone OS does not distinguish between a normal attendee and a resource. Yet you seem to have it working. What version of Exchange are you using. Is it on Mac or PC? We are about to upgrade from Exchange 2003 to 2010, maybe that will help solve this?

Also, (this may just be semantics) on the iPhone under "Mail, Contacts, Calendars" the Exchange configuration is set to "on" to sync calendars. Is this the same as having the Exchange calendar "set as the default calendar" mentioned above?

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Answer 5

muthu22

Level 1

0 points

Dec 22, 2011 4:49 AM in response to joshuafromsomerville

now i am working on exchange server. i am creating the room mailbox and few user in exchange server. and sync with iphone is fine.

Is it possible to take out the all room names into iphone.

And How to send the invitation to all users when i create the rooms in future?

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Answer 6

Apr 8, 2013 12:10 AM in response to joshuafromsomerville

I have created a simple iOS app for viewing and booking meeting rooms. It's called Roomr and you can read more about it at http://www.roomrapp.com

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Answer 7

AMaench

Level 1

0 points

Jul 25, 2013 8:20 PM in response to Tomas McGuinness

Thomas you need to give Mobileiron a call and try to integrate your app with their MDM solution. They have a new feature called "App Connect" which uses a secure protocol back through their MDM gateways and this app would be perfect for them to use so people can book meetings.

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Answer 8

Nov 3, 2013 8:25 AM in response to AMaench

Yeah, Mobileiron or Afaria or any other MDM. iOS built-in calendar app falls short when organizing meetings.

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Answer 9

Nov 3, 2013 8:26 AM in response to AMaench

Hello,

has anybody managed to get roomerapp working with their corporate Exchange? I can't seem to be able to get past "Verifying" state.

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