3 Replies Latest reply: Nov 16, 2011 6:30 AM by Terence Devlin
Tulik98 Level 1 (0 points)

(my photos are imported without the copy into iPhoto library selection)

iPhoto '11, Mac OS X (10.7.2)
  • LarryHN Level 9 (74,440 points)

    iPhoto never touches photos outside of the iPhoto library - so if you unchecked the option to "copy imported items to the iPhoto library" nothing you do in iPhoto will have any effect on the "referenced" photos


    BTW - using a referenced library like this is strongly not recommended for many reasons



  • Tulik98 Level 1 (0 points)

    I had first to back up all (just in case). It really worked thanks.

    Why is this not recommended (besides loosing some photo touching features)?

  • Terence Devlin Level 10 (136,660 points)

    A Referenced Library is when iPhoto is NOT copying the files into the iPhoto Library when importing. The files are then stored where ever you put them and not in the Library package. In this scenario you are responsible for the File Management.


    This is an attractive option for some users at face value, but it contains a significant number of issues that you might want to consider before making the decision to run a Referenced Library


    How to do it:


    iPhoto -> Preferences -> Advanced and uncheck the box at 'Copy items to the iPhoto Library'


    Now when you import iPhoto makes an alias in the Library Package that points to the stored file. Note: iPhoto still creates a thumbnail of the image and it makes a Preview of edited photos inside the Library Package.




    1. You are responsible for file management. That's more work:


    You must first move the files from your camera to the storage location before importing.


    If you want to delete files then you must first trash them from iPhoto and then afterwards find them in your storage and trash them.


    Thereafter, you cannot move the files on early versions of iPhoto at all, on iPhoto 08 and later you may move them on the same Volume or Disk. If you move them to a new volume or disk the aliases my break. If they are on an different volume and you move them the aliases will break.


    You cannot rename the files.


    Migrating: moving to a new machine, moving the files to another disk are all a lot more complex.


    2. You gain no extra functionality from running a Referenced Library. Nothing. This is just storage. You still manage the files via iPhoto. You edit them with iPhoto or via iPhoto's External Editor setting, otherwise your changes will not be available in iPhoto. You don't save  byte of storage space.


    3.  If you have the Library on one volume and the photos on another you if anything changes in the path to a file (Like if you upgrade your machine, move the files on the NAS or on to another one?) then the alias will break, and you'll have to repair it manually. For every photo in the Library. One at a time.


    Why do you want to run a Referenced Library?


    Because my photos won't fit on my HD?


    You can run a Managed library from an external disk. Make sure the drive is formatted Mac OS Extended (Journaled)


    1. Quit iPhoto


    2. Copy the iPhoto Library from your Pictures Folder to the External Disk.


    3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.


    4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.


    You're worried about accessing the files?


    There are many, many ways to access your files in iPhoto:   You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.


    Open dialogue-1.jpg



    (Note the above illustration is not a Finder Window. It's the dialogue you get when you go File -> Open)


    You can access the Library from the New Message Window in Mail:


    New Message Window.jpg


    There's a similar option in Outlook and many, many other apps.  If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.


    If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.


    If you want to access the files with iPhoto not running:


    For users of 10.6 and later:  You can download a free Services component from MacOSXAutomation  which will give you access to the iPhoto Library from your Services Menu.


    Using the Services Preference Pane you can even create a keyboard shortcut for it.

    For Users of 10.4 and 10.5 Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser


    Other options include:



    Drag and Drop: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.


    File -> Export: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.


    Show File:  a. On iPhoto 09 and earlier:  Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.    3.b.


    b: On iPhoto 11 and later: Select one of the affected photos in the iPhoto Window and go File -> Reveal in Finder -> Original. A Finder window will pop open with the file already selected.