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How to fully consolidate library

1415 Views 7 Replies Latest reply: Jan 22, 2012 10:18 AM by Frank Caggiano RSS
Richard Tench Calculating status...
Currently Being Moderated
Jan 21, 2012 8:01 PM

Hi. I have consolidated my library, as follows:


  1. Select "Photos" in LIBRARY.
  2. Click in thumbnail area and Select All.
  3. File / Consolidate Masters...
  4. Move Files / OK  [In an earlier consolidation I may have chosen Copy Files]


When I do that again, I received "The selection doesn’t have any referenced files." So far, so good.


But when I create a vault, I receive the following message:


New Vault Contents


6866 managed files will be included in this vault.


1645 referenced files will not be included. These need to be backed up separately.


Vaults provide automated backup of all master files stored inside your Aperture library. Master files for referenced images are stored elsewhere, and are not backed up in vaults.


Adjustments, ratings, and other metadata are included for all images, regardless of file location.


How do I consolidate those 1,645 referenced files? This worries me immensely as due to a separate problem, not solvable by AppleCare today, I am unable to restore an aplibrary using Time Machine.

Mac OS X (10.6.8), iOS 5 and all apps up-to-date
  • Shuttleworth125 Level 2 Level 2 (415 points)
    Currently Being Moderated
    Jan 21, 2012 11:36 PM (in response to Richard Tench)

    When you "selected all" in the "Photos" section are you sure you didn't have a filter set in the search field (top right of the browser window)? For example it may have been only showing photo's that you had rated when you did the consolidation, so not all photos were selected. 


    Make sure this box says "Show All" then add a new filter to show only referenced files. Do this by opening the filter HUD (next to the search field box top right of the browser) and select "Add Rule", choose "File Status" then set this to "referenced". This will hopefully give you your 1645  files that you can then select and consolidate.


    I have a smart folder of all photo's that shows all the referenced images in my library, it makes checking things like this easy and quick.

  • léonie Level 8 Level 8 (46,380 points)
    Currently Being Moderated
    Jan 21, 2012 11:42 PM (in response to Richard Tench)

    Hello Richard,

    Make sure that no filters are set in the search fields (Browser, Inspector) - the searches should show: "all items" or "showing all".


    Then create a smart album to show all referenced images:

         File -> New -> Smart album

    Add a rule: File status is "Referenced"


    If any files are shown  in the album, consolidate them by selecting only those images from the smart album.


    Do a second search with a rule: File Status is "online" or File satus is "Missing", to find stray masters that still are not accounted for.





  • Frank Caggiano Level 7 Level 7 (22,760 points)
    Currently Being Moderated
    Jan 22, 2012 9:25 AM (in response to Richard Tench)

    So if you run the filter do any referenced files show up?

  • Frank Caggiano Level 7 Level 7 (22,760 points)
    Currently Being Moderated
    Jan 22, 2012 10:18 AM (in response to Richard Tench)

    Good, seems like you;re OK now.


    good luck


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