Aperture Keyword inconcistency

Do you have any Stacks? Expand them. Also make sure that nothing else is active in the Filter. To select one keyword and cancel all others in the same Rule, "{Option}+click" the checkbox.

When I see behavior that doesn't make sense, I triple-check for user error or misunderstanding. Most programs work as they were designed to work. A few are poorly designed. Almost none misbehaves (and when they do, it usually causes a hang or a crash).

So let's examine what's happening and see if we can make sense of it.

Are all Stacks expanded?

"Stacks→Open All Stacks"

Is the Browser showing all Images?

Click the drop-down magnifying glass icon inside the Browser search field and select "Show All". The gray text on the back of the search field should read "Showing All".

Have you emptied the Aperture Trash? Do so (after, as needed, confirming that you want to permanently remove those items from your Library).

Don't use the Filter Rule "Text" to search for only Keywords. The Rule searches more fields than just "Keywords".

Search your Keyword HUD for duplicate keywords. The search field is at the top of the HUD. Merge the duplicates as needed.

Redo the comparison of the Keyword HUD numbers and the Photos view numbers when filtered by keyword. Reconfirm that there are no other Rules active. Make sure that the checkbox at the top, "Stack Picks Only", is not checked. Repeat for several keywords. What do you find?

Ross Millard wrote:

Lots there ... I need to be certain I want to delete perminently

Using the Trash (either Aperture's or the system's) as temporary storage is never a good idea. Way to easy to delete something you don't want to.

I use Filter > Text > IS > and keyword > All other selections unchecked. Is this valid?

Why are you using the Text rule for keyword search? The Keyword rule is more reliable if you are searching for keywords.

To search keywords, you should use the Keywords part of the filter. It should work in the text field too but there must be something going on that you and we are not aware of.

I think we're making progress.

Could Keywords in trash be adding to the Keyword HUD? I was told they are not.

Keywords in the Trash are counted in the totals shown in the Keywords HUD. Who told you they were not?

Select Trash on the Library tab of the Inspector, and filter the Trash for the Keyword "Compare iPhoto Originals" (or any the keywords you are testing). Report back.

Hi again Ross. In addition to the above (Keywords in Trash are counted in Keyword HUD totals), the following bear follow-up actions:

Ross Millard wrote:

All stacks open .. Open stacks dimmed

What do mean by "dimmed"? I honestly just don't understand. Stacks are either open or closed. I'm not aware of "dimmed", a state which I suppose alternates with "not dimmed".

I need to be certain I want to delete permanently.

Don't use the Trash as a holding bin. (I use the rating "Rejected", and then confirm per Project whether to delete the rejected Images.)

Create a new Project. Call it something like "Stuff that was in the Trash but I need to review". Select all the Images in the Trash, and drag them into this new Project. Use it to make decisions.

I use Filter > Text > IS > and keyword > All other selections unchecked. Is this valid?

It does not make sense. Are you using TWO rules, one for Keyword and one for TEXT? The Filter Rules are explainedin the User Manual here. The parameters of the TEXT Rule are explained here. Note that the TEXT rule searches more than just Keywords. In general, do not use the TEXT Rule to search for Keywords.

(Added)

Also, please check the totals for three or four different Keywords. Make sure at least two of them have no spaces in the Keyword name.

Message was edited by: Kirby Krieger

Screenshot showing two Browsers open, one to Photos and one to Trash. Each Browser has been filtered to show Images with the Keyword "RossMillard". There are 16 Images with this Keyword in Photos. There are 8 Images with the Keyword in Trash. The Keyword HUD correctly shows that the number of Images in the Library with the Keyword "RossMillard" is 24. (Sorry for the large screenshot -- wanted the Keywords displayed in the Metadata Overlay to show.)

Two things to add while you work on what you've mentioned.

Don't use the Rule "Text" to search for Keywords. Use the Rule "Keywords". NB: the Filter HUD Rule "Keyword" lists only those Keywords that are present in the Images in the currently selected container(s). The Keyword HUD shows _all_ Keywords. (This is, of course, helpful, and a nice touch from Aperture's designers.)

Images can be in a Stack. Stacks can be expanded (shows all Images, signaled by a darker surround in the Browser), or collapsed (all Images visually "stacked" under the top Image, called the "Stack Pick"). To create a Stack, select Images and "Stacks→Stack". To remove that Stack, select an Image in the Stack, and "Stack→Unstack". Creating and removing Stacks is quite different from opening and closing (expanding and collapsing) existing Stacks.

Searching the on-line User Manual for "Unstack" took me to this page.

Searching the on-line User Manual for "Close Stack" took me to this page (the next one in the User Manual, both under the section "Stacking Images and Making Picks").

Message was edited by: Kirby Krieger -- User Manual links added.

Hi Ross,

Please -- you'll drag me across the Léonie line for blushing smileys. You are quite welcome. I hope you make the most of Aperture. When the chance presents itself, pass it forward.

Start a new topic with your "last request" -- it's a separate issue, better answered seperately.

Best,

Kirby. 😊.

😁

Please -- you'll drag me across the Léonie line for blushing smileys.

Just got back - and what a greeting!

Don't you worry Kirby, I'll soon shift that line - so no danger for you to cross it ...

Cheers

Léonie