Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.

handling multiple email accounts in Mail

can anyone help me with a workflow for handling multiple email accounts in Mac Mail? i am returning from Postbox (which seems to have had "Accounts" that I could organize these in) and I am not sure how to handle them in Mac Mail.


i have two websites with multiple email addresses and I have a gmail and a me.com address etc etc.


TIA

Posted on Mar 8, 2012 8:10 PM

Reply
Question marked as Best reply

Posted on Mar 9, 2012 1:12 AM

hotwheels 22 wrote:


can anyone help me with a workflow for handling multiple email accounts in Mac Mail?

There is no special workflow. You configure each account separately in Preferences > Accounts.


<http://support.apple.com/kb/HT2500>

<http://support.apple.com/kb/HT1277>

8 replies

Mar 9, 2012 7:47 AM in response to fane_j

Hi. Thank you.


I am sort of struggling with the fact that while IMAP /manages/ my email in a synchronized way there are all sorts of other things such as rules and signatures that I have to set up two or three times in the case of having my iPhone. I have like nine or ten accounts and this is getting a bit unmanageable even though I am on IMAP


Also I want to start using RSS and this seems like it has even /less/ sync because it doesn't use IMAP?


Anyway, is there a way to have mail to various /addresses/ go into one or another "Mailbox"? I am not sure of the terminology but in Postbox I could set up three mailboxes and have mail to nine or more addresses organized into one of those three boxes.


This way I could check the three or four infrequent addresses once in a blue moon since they all sat in one "mailbox" together.


Thanks


Jon

Mar 9, 2012 9:55 AM in response to hotwheels22

When multiple accounts are set up in Apple Mail, you have several different ways to view your mail that arrives in the In Box:


* view all mail from all acounts together

* view mail sorted by accounts, separately


The separate accounts are each listed separately along the left and you can click on each one to see just email for that account in the In Box, or you can click on another line to see them all together.


I do this with a mixture of IMAP and POP mail accounts from different providers. Some I don't check very often. Then once in a while, I select that account and catch up on what has come in over several days.

Mar 9, 2012 10:36 AM in response to steve626

hi steve. thank you.


i gather that means there is no intermediate way to let me read say accounts 1 3 4 and 5 together all at once and to read accounts 2 and 6 at once. i mean, accounts 2 and 6 would have very infrequent but very important (but not time sensitive mail) and it would be helpful to see these separate from my daily accounts. at the same time it would be unhelpful to have to look at everything all mixed up together or to have to check all six of them individually by going into them one by one...


i mean, as an alternate i could set up some kind of forwarding to one account and simply have two that I check...but this seems rather inconvenient and laborious.


THANKS

Mar 9, 2012 11:06 AM in response to hotwheels22

Well, I think you can do what you want, sort of. You should investigate how "Smart Mailboxes" work. I don't use them much, but you should set up Smart Mailboxes that are defined to include the messages in those two or three acounts that you want to group together. This is done under the Mailbox menu item. With clever use of the options to define these Smart Mailboxes, I think you can create folders (mailboxes) that sort your mail the way you want. Have a look at the Smart Mailbox option under the Mailbox menu and maybe read the help files that go with them to get some more pointers.


For instance if you want to group the mail addressed to steve@earthlink.net and steve@gmail.com together, I think you can specify a Smart Mailbox that includes all incoming mail that has a recipient that includes the string "steve@earthlink.net" OR the string "steve@gmail.com".

Mar 9, 2012 5:55 PM in response to hotwheels22

hotwheels 22 wrote:


Also I want to start using RSS

Best if you use the specialised apps suggested to you in another thread.

Anyway, is there a way to have mail to various /addresses/ go into one or another "Mailbox"?

I use rules (Mail > Preferences > Rules). Eg, any mail from my partner, regardless of which of her accounts it was sent from, is always placed in same local mailbox, irrespective of which of my accounts it was sent to.


There are any number of tutorials for using rules in Mail.app, eg


<http://kb.iu.edu/data/ajqg.html>

<http://www.macworld.com/article/159394/2011/04/mailrules.html>

handling multiple email accounts in Mail

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple ID.