Printing Presenter notes in Keynote.

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Level 1

9 points

Printing Presenter notes in Keynote.

I have created an extensive Keynote with presenter notes. There is a potential that I may not be able to have my computer in front of me during one of my presentation. Can I print out just my notes. Thanks!

PM

Posted on May 7, 2012 6:12 AM

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Answer 1

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Pasqualerose Author

Level 1

9 points

May 7, 2012 1:14 PM in response to bwfromspring hill

Thanks for the reply. I did see that option. I was wanting to print just the notes. Printing the slides amounts to a lot of wasted paper and ink. Is there anyway to print just the text of the notes?

Thanks,

PM

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Answer 2

Pasqualerose Author

Level 1

9 points

May 16, 2012 1:54 PM in response to bwfromspring hill

I did not know about the replace feature in MSW. Thanks! That it did it. Not only was there a paragraph after each word there was a tab character and a section break after each word that also needed to be replaced. I'm not sure how they all got there. I didn’t type them in.

Thanks!

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Answer 3

May 7, 2012 2:38 PM in response to Pasqualerose

PM,

There's always a way - some just take a few more simple steps. Instead of printing the handout described above do this:

in Keynote: Print > PDF > Open in Preview
In Preview: select all of the Presenter Note Text > COPY
Open Pages (or Text Edit or any other Word Processing application) > PASTE and edit to suit
PRINT

Try That.

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Answer 4

May 7, 2012 12:39 PM in response to Pasqualerose

You can print a copy of your presentation with notes using the File > Print command. Your print dialogue should offer a Keynote Printing option - select Handout > Add Notes and the number of slides per page you want (I find 3 works for me) - the size of your Presenter Note Text can be adjusted to suit your needs.

Good Luck.

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Answer 5

Pasqualerose Author

Level 1

9 points

May 8, 2012 6:04 AM in response to bwfromspring hill

Great idea!

That seems to be the answer, excpet for one thing. About three quaters of my notes are being printed as only one word per-line. I'll have to figure out why that is.

PM

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Answer 6

May 8, 2012 6:48 AM in response to Pasqualerose

Once you have pasted into a Word Processing application, it should be an easy thing to view the invisible characters and edit the offending ones out.

Good luck with your presentation.

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Answer 7

Pasqualerose Author

Level 1

9 points

May 16, 2012 6:45 AM in response to bwfromspring hill

I still can't get this to work. It is putting one word per line. I don't know how to get rid of the invisible character is MSWord (I looked online and didn't find much for Mac). When I copy and paste I do so to "match destination formatting" or as "keep text only", but it still keeps one word per line.

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Answer 8

May 16, 2012 10:02 AM in response to Pasqualerose

I'm really not sure what is causing your problem, but here are a few things you can try:

Instead of Paste and Match Style, try just Paste

Instead of MS Word, try pasting the text into your Text Edit application

Make sure that when you copy from Preview that you don't include any of the slide images in your selection
When preparing to Open PDF in Preview ensure that you have "Handout" selected vice "Slides With Notes" so that your print dialogue looks similar to the one I posted earlier and that you select "Open PDF in Preview" vice any of the other options

If you are using MS Word for your text editor, look on your Standard Toolbar and see if there is a button with a paragraph mark on it - this will allow you to "View All" and see invisibles on your page - you can add this command to your toolbar in MS Word if needed using MS Word > Tools > Customize > View > View All > Add to Tool bar

Good Luck.

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Answer 9

Pasqualerose Author

Level 1

9 points

May 16, 2012 1:19 PM in response to bwfromspring hill

"Here are a few things you can try:

Instead of Paste and Match Style, try just Paste. I Did that and there was no change.

Instead of MS Word, try pasting the text into your Text Edit application I Did that and there was no change.

Make sure that when you copy from Preview that you don't include any of the slide images in your selection. I Did that and there was no change.
When preparing to Open PDF in Preview ensure that you have "Handout" selected vice "Slides With Notes" so that your print dialogue looks similar to the one I posted earlier and that you select "Open PDF in Preview" vice any of the other options I Did that and there was no change.

If you are using MS Word for your text editor, look on your Standard Toolbar and see if there is a button with a paragraph mark on it - this will allow you to "View All" and see invisibles on your page - you can add this command to your toolbar in MS Word if needed using MS Word > Tools > Customize > View > View All > Add to Tool bar. I Did that and each word had a paragraph symbol after it. I don't know why that would be. I'm now looking to see if I can simply get rid of all paragraphs at once on the document.

Thanks for all your help.

PM

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Answer 10

May 16, 2012 1:27 PM in response to Pasqualerose

Select one of the paragraph marks and copy then search/replace and paste the paragraph mark into the search field and put one space in the replace field. That should do it.

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