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How to add logo or image to email signature in Mail 4.5

Dear all,


I am using Mail 4.5 and I am experiencing a difficulty when I am trying to create a signature adding the logo in jpeg or pdf file and send it. The recipient if is not using Mac Mail receives the signature always as an attachment. I am using rich text format message since there is no html in Mac and I drag and drop the jpg to the signature creation window. I have also activated Send Windows -Friendly attachmend but the recipient keeps receiving the logo as attached and not inline.


Is there any way to solve this issue either with configuration or with the purchase of any add-on for Mac Mail?


Thank you for your input in advance!


With Kind Regards,

Dimitris

MacBook Pro, Mac OS X (10.6.8)

Posted on May 15, 2012 3:58 AM

Reply
19 replies

May 15, 2012 5:24 AM in response to infoadventure

There are so many ways for a recipient's email client and the way s/he has configured it to foul up the appearance of your message that it's a fool's game to try to make an email message look any particular way. It just can't be counted on to work, no matter what you do. If you want to send a document that looks right, send it as a PDF attachment to a brief covering note whose appearance doesn't matter.

May 15, 2012 6:39 AM in response to infoadventure

You've missed my point. No matter what you do at the sending end of the communication, you will never be in control of the software or its configuration at the receiving end, and that is what determines how your message will appear. By sending the important part of your message as an attachment in a universal format such as PDF, you can control its appearance. You can never do that with the body of an email message.

May 15, 2012 7:24 AM in response to eww

Dear eww,


I have not missed your point, on the contrary I fully agree that a pdf is the most reliable way. My point is that if the 50% of the recipients may read the original mail the way it should be (meaning with the logo inline and not attached) for me this is a success. I am sure that the confguration of the email client of most of the users (especially the users of windows PCs) is able to receive logos inline and not attached. Also there is no problem with the Mac users. Do you have anything else to propose? Are you aware of any add-on that may help to solve this or a different mail application for Mac which will save us from time using the pdf workaround?

May 15, 2012 7:33 AM in response to infoadventure

Sorry but I think you are still missing the point. It is the recipient's email client that determines how a received email is displayed. It does not matter what you do at your end as the sender.


Looking at it from the recipient's perspective. I want to read my email in a format I want, not in the format you think I should read it, and this includes displaying images in signatures. For example, images in emails can contain web bugs so I do not allow my email client to display inline images even if you as the sender think your signature should contain inline images.

May 15, 2012 7:45 AM in response to infoadventure

If you care so little that getting things right half the time is good enough for you, I'm not sure why you're wasting your time on this. Just do what little you can and take your chances on how or whether your logo will be displayed. It's entirely out of your hands, and besides, you'll probably never know whether or not it was displayed inline in any case.

May 15, 2012 7:46 AM in response to BobTheFisherman

Well, I cannot be convised so easy. I know that the format depends to the recipient client however I cannot understand why you insist for a workaround (pdf) instead of the common "windows" way which seems more friendly (with some exceptions of course).

Is there a way to do it with mac mail or not without using pdf or other attachment?

Have you tried?


P.S. as mentioned before if the 50% of the recipients can read the logo as inlign, I will be more than happy

May 15, 2012 7:55 AM in response to infoadventure

Just continue doing what you are doing. If you send me an email you will never know if your image was displayed in line or not. You won't know even if your text was displayed in a font of my choosing not the font you wanted me to use to read your email.


eww's point about using pdf was I think to preserve the format of documents you wanted to ensure were displayed in a certain format. For example, maybe you want to email a specifically formatted form on your letterhead. The only way to email that form and preserve your formatting and letterhead would be to attach the form as a pdf file.


This discussion applies to Windows and Apple users alike.

May 15, 2012 8:21 AM in response to BobTheFisherman

Thank you Bob.


I wonder why nobody declares that sending an image inline with the text is not possible to Mac Mail, instead of convincing me to use pdf every time. I know that this is the most appropriate way, however I asked also if you know any add-on that fixes this issue (knowing in advance that this is will not be 100% visible to all recipients.


It seems that there is no solution to this.


Thank you all for your input!

Jun 28, 2012 7:58 AM in response to infoadventure

Dear all,


Thanks to Erik Sawaya and to my persistance to find a proper solution to this issue, I can now disclose to all that the solution is called Cai Timmy! You only have to visit the webpage http://mydesignpad.com/create-a-html-signature-in-apple-mail-on-lion-os-x-10-7/ and do what it is explained in very detail.


I have tested and worked perfectly no matter if the receiver of your mail message is a PC user or a Mac user.


Thank you Erik once again!

Jun 28, 2012 9:50 AM in response to eww

Thank you Erik for sharing my tutorial here. Thank you infoadventure for being persistance in finding a proper solution to create a nice looking email signature with images without them showing up as attachments. Responding to Eww, I would use a PDF in an email only if my intention was to send an attachment of something that I want my reciepent to view exactly as I want he or her to see it. The point is, we are trying to find a way to create a good looking email signature without having the images show up as attachments in the recieving end. Your suggestion of including a PDF would not satisfy that. My tutorial explains how to include images and text styling in your mac mail which is basically a very simple version of an HTML email like the ones that you get from retailer website.


Here is the link to the tutorial again: http://mydesignpad.com/create-a-html-signature-in-apple-mail-on-lion-os-x-10-7/.

Hope this will help more people trying to do the same thing as Adventure.

How to add logo or image to email signature in Mail 4.5

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