6 Replies Latest reply: Dec 7, 2012 12:35 PM by Old Toad
shezhoni Level 1 Level 1 (0 points)

I want only one iPhoto library and to delete other copies of libraries to avoid confusion and free up space. 

 

Right now on my new iMac I have two libraries, one (iPhoto Library PBG4) which came from my old computer and which has all my keywords ( about 8,000 photos) , and one (iPhoto Library) which doesn't, and which contains newer photos (about 3,000 photos.)

 

I tried to merge "iPhoto Library PBG4" with "iPhoto Library" with iPhoto Library Manager, but get this error message:  "Tried to retrieve element keywords for inactive iPhoto Library."

 

I hope someone can help me consolidate all my photos into one updated library.

 

Thanks!

 

Sherry


iMac (21.5-inch Mid 2011), OS X Mountain Lion (10.8.2), iPhoto 9.4.2
  • Old Toad Level 10 Level 10 (123,615 points)

    Are you merging PBG4 into iPhoto LIbraryi?  If so try merging the two libraries into a new 3rd library and see if the keyword retrieval will proceed.

     

    OT

  • shezhoni Level 1 Level 1 (0 points)

    Thank you for your response.

     

    As you suggested I tried merging the two into a 3rd and got this error message:  "Tried to retrieve element rolls for inactive library iPhoto Library"

     

    I hope there is another possible solution?

  • Old Toad Level 10 Level 10 (123,615 points)

    There is but you'll lose your albums, keywords, titles, projects, etc.

     

    Starting over from scratch with new library

     

    Start over with a new library and import the Originals (iPhoto 09 and earlier) or the Masters (iPhoto 11) folder from your two original libraries as follows:

     

    1. Open the library package like this.

     

     

     

    2. Launch iPhoto with the Option key held down and, when asked, select the option to create a new library.

     

    3. Drag the Originals (iPhoto 09 and earlier) or the Masters (iPhoto 11) folder from the open iPhoto Library package into the open iPhoto window.

     

    Click to view full size

     

    This will create a new library with the same Events (but not necessarily the same Event names) as the original library but will not keep the metadata, albums, books slideshows and other projects.

     

    Note:  your current library will be left untouched for further attempts at a fix if so desired.

  • shezhoni Level 1 Level 1 (0 points)

    Thanks for this idea, but I hope to consolidate iPhoto Libraries into one without losing keywords etc.

     

    By the way, I contacted iPhoto Library Manager support for help with same question, and in case their answer is some help to someone here is their answer (although it did not work for me):

     

    Thank you for contacting us! This type of error message usually is a result of iPhoto being slow or unresponsive for one reason or another, which causes iPLM not to successfully retrieve some part of the library information from iPhoto that it needs.

     

    In some instances, this can be caused by iPhoto itself putting up some sort of error message or other window that needs to be dismissed manually before it will start responding again.  To remedy this, just keep an eye on iPhoto as iPLM is doing its thing (especially during the "Getting photo information..." step) and, if it's display any messages or other windows, close any such windows manually.

     

    In other cases, it's just being plain old slow in responding to iPLM's requests for information.  This can be affected by other things running on your system, like if some other program is hogging memory and/or processor and causing everything else to drag down.  In this instance, the error is usually intermittent, and will only occur some of the time, so a fair percent of the time, simply trying the copy again will work where it failed the first time.  Restarting your machine also couldn't hurt.

     

    If neither of those things works, then another option you can try is to open iPLM's preferences window, go to the Photo Copying section, and check the "Use XML Info Only" checkbox there.  That will cause iPLM to use a different method to retrieve information from the library that is less susceptible to this kind of problem.  The only downside to using this option is, if you have used iPhoto to mark any photos in your library as "hidden", then those photos will not be included in the transfer.

     

    Sincerely,

     

    Jason W.

     


    Following the advice to "Use XML Info Only" I merged two libraries into a third "Merged Library."  But it did not copy keywords, so I am back at square one, except with another iPhoto library. 

     

    I wonder if there is any other option to consolidate all my photos into one library with my keywords?

     

    Sherry

  • shezhoni Level 1 Level 1 (0 points)

    Update:

     

    The solution for me was to call Apple support and have one of their techs look at my screen, find all the relevant folders within other libraries and copy them into one library that had keywords.

     

    Disadvantage was I had to eliminate lots of duplicates and repeat the organization that I spent weeks on two years ago.

     

    Advantage was the assurance that I did not lose any photos, and I now have one iPhoto library.

     

    In case anyone is reading this, how can I make sure to never have to repeat this work again?  That is, how can I sort of lock these photos that are all in the correct events, keywords, etc etc?

     

    Thanks,

    Sherry

  • Old Toad Level 10 Level 10 (123,615 points)
    In case anyone is reading this, how can I make sure to never have to repeat this work again?  That is, how can I sort of lock these photos that are all in the correct events, keywords, etc etc?

     

    Keep a backup  of your library current.  Time Machine is a possible solution to keeping a current backup. Another method is to use a backup application that can do incremental backups like Synk Pro among others.