Skip navigation

Move photos when importing into Managed Library?

265 Views 6 Replies Latest reply: Nov 16, 2012 8:05 AM by Hamper RSS
Hamper Calculating status...
Currently Being Moderated
Nov 15, 2012 2:23 PM

I just switched to a Managed Library workflow and wanted to know if it was possible to have the photos moved into the Library as with Referenced. I was surprised to learn that this is not the case, it only copying them. If I can't then I guess the work around would be to revert back to importing as Referenced, selecting the move option, but then to Consolodate the photos into the Library.


It seems like the long winded method, surely I can have the photos moved into the Library under a managed system, but I cannot see any option to do so. If there isn't one then why is it like this?

MacBook (13-inch Late 2007), Mac OS X (10.7.3), 4GB 667 MHz DDR2 SDRAM
  • léonie Level 8 Level 8 (46,410 points)
    Currently Being Moderated
    Nov 15, 2012 2:38 PM (in response to Hamper)

    How did you switch to a "managed" workflow? If you want to turn referenced images into managed images, the usual way is to use the command "Consolidate Originals". Then you will be prompted, if you want to move the originals or to copy them.




    Or are you asking, if you can directly move images into the Aperture library when importing? That is indeed not done. Aperture wants to give you a chance to backup the originals, when you are importing them and to check, if the import was o.k., before you delete them.


    Importing and checking if the import is o.k., then delting, would be quicker than importing referenced and consolidating.




  • léonie Level 8 Level 8 (46,410 points)
    Currently Being Moderated
    Nov 15, 2012 11:48 PM (in response to Hamper)

    I reffer to direct import into the Library as Managed because that what it is basically,

    o.k., now I see what you meant. I was confused by your " to have the photos moved into the Library as with Referenced.", for referenced does not move into the library.

    but I don't understand why someone would check if everything imported okay, it just should and who will check all those photos one by one?

    It is essential to keep a backup of the images you import. The transfer may fail for several reasons. Most of the times you import and you are done, but on rare occasions things will not go smoothly:

    • When importing from a disk, some images may not be imported because of permission problems or inconsistencies of the file system, for example when importing from from MS-DOS (FAT) volumes or volumes with "lowercase" enabled.
    • Some images may be corrupted due to occasional reading errors, if your drive is failing.
    • When importing from a card or card reader, or directly from the camera, you may have reading errors.
    • You may have accidentally triggered an import setting, that excludes some images from importing.

    Really, the worst thing you can do, would be to erase all image files directly after import from their original source directory, without checking. I learned the hard way to be very careful when importing, and I never let Aperture erase the card after transferring the image files.

    I needed the backup of the originals maybe 10 times in ten years, but was very glad I had it in this cases.




  • Larry West Calculating status...
    Currently Being Moderated
    Nov 16, 2012 6:25 AM (in response to Hamper)



    If the images are important to you, you should take some time to perfect a process that works for you. Never let Aperture do all the work without keeping tabs on it. You may not be doing it for a living, but the first time you lose a precious image - Baby's first steps, the time you proposed to your significant other, your parent's retirement, whatever is special to you - is NOT the time to perfect an import and backup strategy.


    I use Managed libraries, too, with RAW images, and my preferred import strategy works like this:


    • Insert CF card into reader. I prefer using a reader, because they are usually faster, don't depete the camera batteries, and I can also use the camera to review and delete bad images (out of focus, blurred, bad exposure, etc.) before they get to the Mac while Aperture is importing the last 1,200 on that 32GB card. (Deleting bad images is an important step when each image is 20% larger than the first hard drive I had in my SE/30!)
    • In Aperture's Import screen, I select the images (usually all of them), and I select a project to place them in.
    • I will also have Aperture change the name of the files from "IMG_XXXX.CR2" to "<Project>_YEAR_MO_DAY_COUNT.CR2". So, if I took 75 photos on Christmas Day at Mom's house, the "IMG_XXXX.CR2" files might be put in a project called "Christmas 2012", and the file names would be "Christmas_Moms_2012_12_25_1.CR2" through "Christmas_Moms_2012_12_25_75.CR2"
    • I also have Aperture create backup files in a separate directory, on a separate hard drive. See The Aperture 3 User Manual, section Automatically Backing Up Your Imported Images. This will then write the images out to the other location from the Aperture Library (I'm still not sure why it doesn't go from the card, but...) with the same name that I gave it in the last step. No more "IMG_XXXX.CR2" files lying about. (One reason for this is the cameras will roll over the number, so every 10,000th image has the same name.)
    • When it is all done, I eject the CF card, but I select "Keep Images".
    • I then check the project and the backup location to see that the proper number of files came over, and only then will I erase the images on the CF card, and only by re-formatting the card in the camera. Most photographers recommend that you never erase images anyplace other than in the camera, and by the camera's firmware (e.g. NOT by having Aperture erase them while the camera is connected). Re-formatting is best, and fastest, after you have imported all the images.


    Aperture's Import gives you many options. My strategy may not work for everyone, and may not be ideal, but it works for me.


More Like This

  • Retrieving data ...

Bookmarked By (0)


  • This solved my question - 10 points
  • This helped me - 5 points
This site contains user submitted content, comments and opinions and is for informational purposes only. Apple disclaims any and all liability for the acts, omissions and conduct of any third parties in connection with or related to your use of the site. All postings and use of the content on this site are subject to the Apple Support Communities Terms of Use.