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Pages and "Versions" of a Document

481 Views 10 Replies Latest reply: Dec 8, 2012 11:02 PM by fruhulda RSS
Jay Miller3 Calculating status...
Currently Being Moderated
Dec 5, 2012 6:54 AM

Can the latest "version" of a Pages document be determined and all the other "versions" deleted? If so, how does one do that, please?

MacBook Pro 15" Aluminum, Mac OS X (10.6.5), 2.53 GHz Intel Core i5, 4 GB 1067 MHz DDR3
  • Jerrold Green1 Level 7 Level 7 (28,135 points)
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    Dec 5, 2012 10:46 AM (in response to Jay Miller3)

    Jay,

     

    The latest Version of a document is the one that you will capture if you use: File > Duplicate, File > Save. If you then send the original file to the trash, the only trace of the versions of that document will be in the trash and in your backups.

     

    If you run the OnyX maintenance scripts, you can choose to delete the Versions history without the little dance I described above, but I can't think of a good reason to do that, since you will be killing the versions data for every document on your system. Too big a risk in my mind, because you never know when you might want to go back. At the very least, do a comprehensive backup before doing something like that.

     

    Jerry

  • Jerrold Green1 Level 7 Level 7 (28,135 points)
    Currently Being Moderated
    Dec 5, 2012 1:57 PM (in response to Jay Miller3)

    Jay,

     

    If you have multiple documents with the same filename, which is only possible if they are in different folders, you can look at the "last opened" date in Finder to see which was the last to be edited, but that's no guarentee that you have found the one with the content that you want. I thought you were referring to the Versions feature of Lion and Mountain Lion that allows you to revert a single document to an earlier state of editing in that same document. If you have a mess of ambiguous files you are just going to have to go through them and make careful comparisons to determine which is most complete.

     

    Jerry

  • Jerrold Green1 Level 7 Level 7 (28,135 points)
    Currently Being Moderated
    Dec 6, 2012 2:27 AM (in response to Jay Miller3)

    Jay,

     

    What you describe is the longstanding "Back Up Previous Version When Saving" preference in Pages > Preferences. Using that feature is a belt and suspenders approach now that we have Lion and Mountain Lion, but I see that you are still using SL, according to your profile. I didn't notice that in my first reply to you. I apologize for not seeing that sooner since I must have confused you. There is no easy way to delete the backup files except to manually weed them out in Finder, unless you are fluent in Automator script writing.

     

    Jerry

  • Peggy Level 8 Level 8 (38,085 points)
    Currently Being Moderated
    Dec 6, 2012 9:02 AM (in response to Jay Miller3)

    If all of these "versions" are in a single folder you might try viewing the folder in List view & sorting on last modified. You could then select all but the latest & delete them.

     

    list view 1.png

     

    Peggy_sig.png

  • PeterBreis0807 Level 7 Level 7 (27,240 points)
    Currently Being Moderated
    Dec 8, 2012 1:53 PM (in response to Jay Miller3)

    SL = Snow Leopard which was in your original post.

     

    Peter

  • fruhulda Level 6 Level 6 (14,725 points)
    Currently Being Moderated
    Dec 8, 2012 11:02 PM (in response to Jay Miller3)

    Your profile has to be updates as the Snow Leopard you stat you have in your profile doesn't create "versions"

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