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merging or exporting PREVIOUS RECIPIENTS databases??

825 Views 20 Replies Latest reply: Dec 28, 2012 3:37 PM by hotwheels 22 RSS
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hotwheels 22 Level 1 Level 1 (0 points)
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Dec 27, 2012 11:14 AM

i am having a battle with the Previous Recipients databases on my mac pro and my macbook pro. i am using icloud but i gather there is no syncability for this and i am wondering how folks manage these beasties.


i would like to add them to my CONTACTS in a GROUP so that they are not all dumped into Contacts willy nilly and i would also love to find a way that an existing contact with the same first and last name was able to accept the new email from the Previous Recipient being added instead of creating a whole new contact which i then have to manually sort.


i would also love a way to add the contact in a way that does not require my sorting it into a group after the fact.


ALSO, if i have the same Previous recipient on the databases on my laptop and on my desktop do i basically have to add it on both (so that it shows up as being added) and then delete the second version from Contacts so i don't have two? I MEAN isn't it going to be a /nightmare/ to maintain this database if i add everyone that i want on each of these machines (make them available to all my devices) and then two months down the road i have to add more Previous recipients who show up on both of my computers? this is going to be "add - add - and delete one" ad infinitum, no?


am i missing anything that will simplify this for me?




merging or exporting PREVIOUS RECIPIENTS databases??

OS X Mountain Lion (10.8.1), with 64 bit Win7 Boot Camp | iCloud
  • Eric Root Level 6 Level 6 (13,920 points)

    Maybe this will help:



    If you monitor the "More Like This" box, other threads appear. Opening them usually displays other threads.

  • Eric Root Level 6 Level 6 (13,920 points)

    More Like This - Top right hand corner next to your original post.


    i have to hope that mac will integrate this database into the iCloud setup so that these two databases not only talk to themselves (they don't) but that they also get ported to my iPhone (they don't) so that i can send emails using this information.


    If you are having trouble getting iCloud to sync to all your devices, sometimes the cause is not having, in this case, Contacts selected in the appropriate System Preference/Setting. If it is selected, try deselecting it and reselecting it. It has worked for others.

  • Eric Root Level 6 Level 6 (13,920 points)

    Sometimes "More Like This" does go into a repetition and other times not. I do find it useful at times, if for no other reason than it gives me ideas to pursue.


    I must be misunderstanding you. I thought the application Contacts was the problem.


    I have not used Previous Recipients first hand, so I will bow out and let someone smarter than me help.


    I hope you can get this resolved quickly. Computer frustration is not one of my favorite pastimes.

  • Csound1 Level 7 Level 7 (32,385 points)

    hotwheels 22 wrote:


    hi. OK. thanks.


    i actually get matches based upon the /title/ of the post when posting so i wonder if the "more like this" is simply a repetition of this information.


    anyway, have you actually used the Previous Recipients? i mean, have you used it from two computers? the reason i am posting on this is that there have not been any answers on the topic and syncing with iCloud has nothing to do with the topic.


    maybe you have found some documentation on this that i have not read?


    are you saying that Mail > Window > Previous Recipients syncs via iCloud based upon something you have tested or something you have read or are you guessing that maybe this will help?



    The previous recipients list does not sync, not via iTunes and not via iCloud.

  • Eric Root Level 6 Level 6 (13,920 points)

    You are welcome.

  • Csound1 Level 7 Level 7 (32,385 points)

    No idea, I put contacts that I want to keep in Contacts, I let Previous Recipients be what it is.

  • Csound1 Level 7 Level 7 (32,385 points)

    We work differently I guess, I have always kept my Contact list organized and up to date, if I get an email from someone not in my contacts (assuming I want them in there) I right click the from address and add it to Contacts. I found that relying on the previous recipents list confused things.


    Auto Complete reads the Previous Recipients and the Contact application to do its job.


    It sounds as if you are not using iCloud or there would be only 1 Contacts database, not 3.

  • Csound1 Level 7 Level 7 (32,385 points)

    If you are using iCloud and your contacts folders on the iPhone/iPad/Mac differ you have other problems. iCloud Contacts are kept in an online database (at iCloud, view it at and all your devices (if connected to the account) subscribe to it. There is a local cache, but don't confuse the two.


    Go to and verify that the Master Database is correct.


    You're also quite confused about groups, accounts and views.


    On My Mac is an account. Not a Group

    iCloud is an account. Not a group

    All Contacts is a view, of all accounts.

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