9 Replies Latest reply: Dec 28, 2012 4:16 AM by léonie
abbyfe Level 1 Level 1 (0 points)

I have been advised to split my i photo library into numerous libraries to prevent damage/loss. Is this advisable? and if so, how do i sync numerous libraries with my i pad? I only have 8,000 photos, can iPhoto not cope with that?


iPhoto '11, Mac OS X (10.7.5)
  • Terence Devlin Level 10 Level 10 (131,590 points)

    An iPhoto 11 Library has he same capacity as an Aperture Library - 1,000,000 items. So you have a little headroom yet.

     

    I know of no knowledgeable person who advises splitting an 8k library. None.

     

    Splitting Libraries will not "prevent damage/loss". What prevents that is a solid backup sustem:

     

    Most Simple Back Up

     

    Drag the iPhoto Library from your Pictures Folder to another Disk. This will make a copy on that disk.

     

    Slightly more complex:

     

    Use an app that will do incremental back ups. This is a very good way to work. The first time you run the back up the app will make a complete copy of the Library. Thereafter it will update the back up with the changes you have made. That makes subsequent back ups much faster. Many of these apps also have scheduling capabilities: So set it up and it will do the back up automatically. Examples of such apps: Chronosync or DejaVu . But are many others. Search on MacUpdate

     

    You cannot open more than one Library at a time, cannot search any library or sync any library that isn't open. So you can't sync "numerous libraries" with your iPad. Only the current one.

     

    Regards

     

     

    TD

  • léonie Level 9 Level 9 (67,760 points)

    I have been advised to split my i photo library into numerous libraries to prevent damage/loss.

    Who gave this advise?

    To prevent damage and loss make at least two backups of your iPhoto library, splitting it will not help you in case the drive gets corrupted. and to be on the safe side, keep the backups in different places.

     

    There used to be a nominal limit to the size of an iPhoto library 250000 photos, but I am not sure, if this holds any longer, now that Aperture and iPhoto share an unified library format and Aperture does not have this size restriction. I certainly can open an Aperture library with more than 250000 photos in iPhoto.

     

    Is this advisable? and if so, how do i sync numerous libraries with my i pad? I only have 8,000 photos, can iPhoto not cope with that?

    You can only sync one library at a time with your iPad, and 8000 photos should be o.k. I'd only split the library, if it becomes too large to fit comfortably onto your system drive, and you need to move a part to an external storage. In that case I would keep the 5*-photos you want to sync and use in the Media Browser in a main library on your system drive, and move the older and not so important photos to a second library an external drive.

     

    Why are you asking? Do you have performance problems? Then please explain more, maybe we can find the reason for the problem.

     

    Regards

    Léonie

  • léonie Level 9 Level 9 (67,760 points)

    Sorry, TD,

    I did not see that you already had answered. We seem to be back to the old bug that the answers to a posts are not showing immediately.

     

    I know of no knowledgeable person who advises splitting an 8k library. None.

     

    You wan't believe it, I have been given that advice at my local Apple Dealer Store, shortly after I bought my first iLife CDs in January 2002. The recommendation was to keep the iPhoto library small enough to fit onto a single CD for backup, and never allow the iPhoto library to become larger than can be burned to a single CD (or DVD). So there is some method to this madness. This might have been a sensible advice then, when disk space was a luxury, but now?

     

    Regards

    Léonie

  • abbyfe Level 1 Level 1 (0 points)

    Thanks both of you for your help - we have been experiencing problems with i photo for a few months - it starts working very slowly then all the albums/events go crazy, photos go astray and when we try to restore or rebuild the library we find that photos are missing. Its very strange as i have never had this problem with my personal i photo and the missing photos are random - a few from each event rather than entire events. We would prefer to keep the photos together as they are in constant use and we need to access them from the iPad.

     

    The reason for the dated advice is possibly as we are in Italy - Macs are still a relatively new language.

     

    We have a back up drive just for iPhoto so will that be enough?

  • léonie Level 9 Level 9 (67,760 points)

    iPhoto '11, Mac OS X (10.7.5)

    Have you updated to the latest iPhoto version? If not, I'd run software update.

     

    it starts working very slowly then all the albums/events go crazy, photos go astray and when we try to restore or rebuild the library we find that photos are missing.

    "we have been experiencing problems with i photo for a few months"

    Did this start, when you started to share the library between several users? How are you sharing the library? And how many persons are using the shared library? is it on a network volume or in a shared folder? Are you accessing the library from more than one mac at the same time?

     

    We have a back up drive just for iPhoto so will that be enough?

    One dedicated backup drive is more than most people have and pretty good, but it is not perfectly save. I once had my mac and my backup drive killed by a severe power failure at the same time while backing up, and without a second backup I would have been in severe trouble.

  • Terence Devlin Level 10 Level 10 (131,590 points)

    Léonie

     

    Back then iPhoto has a nominal limit of 25k images, then went to 250k with iPhoto 6, and now it's the same as Aperture.

     

    Back then people thought that CDs were forever Now I wouldn't suggest anyone back up to Opticals simply because a: they corrode and b: in 5 -8 years you'll struggle to find a computer with an Optical drive.

     

    Regards

     

     

    TD

  • abbyfe Level 1 Level 1 (0 points)

    We are sharing it on a network - just between two computers and the iPad. Do you think this could be the problem? We can only open on one computer at a time.

     

    We have a separate back up for just iPhoto but also back both computers up on external hard drives so in theory there should be 3 backups.

     

    Will also try software updates. I hope this won't change it all again!

     

    Thanks

  • léonie Level 9 Level 9 (67,760 points)

    Back then iPhoto has a nominal limit of 25k images, then went to 250k with iPhoto 6, and now it's the same as Aperture.

    Thanks for confirming the new limit. I could not find any official mention of it.

     

    Back then people thought that CDs were forever Now I wouldn't suggest anyone back up to Opticals simply because a: they corrode and b: in 5 -8 years you'll struggle to find a computer with an Optical drive.

    My sentiments entirely. I just found it funny, that people still are giving that advice after all that years - to prevent library corruption - LOL

    My MBP does not have an Optical Drive anymore. I replaced it with a second internal disk - much more useful, to hold my photo library, the iTunes library, the iMovie projects...

    If someone sends me a CD or DVD, I have to take it to my office or borrow my husband's computer.

  • léonie Level 9 Level 9 (67,760 points)

    As long as you do not access the library by more than one person at once, you should be save. But make sure, iPhoto really quits, before the next one is trying to connect to the library. Best log off. The new process system in Lion and Mt. Lion may keep the iPhoto processes cached, even after quitting, unless you log off to terminate the processes.

     

    Two important things to consider, when using an external, shared library:

    The drive must be formatted Mac OS X Extendended (Journaled), otherwise you may have problems to retrieve files.

    The  drive must have the permissions set to "Ignore ownership on this volume", to avoid permission problems, when two different users are writing to the library.

     

    See this support article:

    iPhoto: Sharing libraries among multiple users: http://support.apple.com/kb/HT1198

     

    Check the formatting and permissions on your network volume. What kind of volume are you using?