7 Replies Latest reply: May 10, 2013 12:32 PM by Gary Scotland
Graham Anderson Level 1 Level 1 (0 points)

Hello

 

Question

In Keynote, how do I export a range of pages to PDF?

 

Problem:

Print to PDF seems to delete the hyperlinks created in Keynote

 

Why

I would like to have several versions of the same presentation (in separate folders) in the same Keynote file. Shared pages are stored as a master slide.

Currently, I have to open the exported pdf into Acrobat/Preview and delete pages. With multiple revisions, it's a bit of a hassle

 

Many thanks in advance

G


MacBook Pro, OS X Mountain Lion (10.8.3), 8 Gigs Ram, 500HD, 3.0.6GHZ
  • Gary Scotland Level 6 Level 6 (10,615 points)

    Question

    In Keynote, how do I export a range of pages to PDF?

    Use skip slide on the slides you do not want in PDF:      Slide > Skip Slide

     

     

    Problem:

    Print to PDF seems to delete the hyperlinks created in Keynote

     

     

    Try this Keynote Maintenance routine, it sorts out many problems in Keynote:

     

    1

    Uninstall all of iWork if you have this, otherwise uninstall Keynote if other iWork applications are not installed.

    This should be done with an application remover to delete the installation properly. Appcleaner is free and can be downloaded from here:   Appcleaner Download

     

    2

    empty the trash

     

    3

    Reinstall Keynote or iWork using the original method on purchase using the installer file or installed from the App Store

     

    4

    shutdown the Mac and restart holding down the shift key until the apple logo appears

    let the Mac complete the start up procedure completely, it will take longer to start as it is repairing software on the hard drive

     

    5

    go to Applications > Utilities > Disc Utility > First Aid > Repair Disc Permissions

    when this is completed restart the Mac normally

     

    Report back  on how you got on.

  • Graham Anderson Level 1 Level 1 (0 points)

    Hi Gary

     

    Thanks for advice on 'skip'

     

    Is Print to PDF is supposed to maintain hyperlinks? I thought hyperlinks were deleted on Print to PDF for any Mac application.

     

    Many thanks

    G

  • Gary Scotland Level 6 Level 6 (10,615 points)

    I thought hyperlinks were deleted on Print to PDF for any Mac application.

     

    Yes you are correct, but in Keynote a PDF file is created using export function and this  preserves the hyperlinks.

     

    depending on which version you have:

     

    File > Export  (in older versions)

    or

    Share > Export (in latest version)

  • Graham Anderson Level 1 Level 1 (0 points)

    Thanks Gary.

     

    I think I figured it out.

    When in  'Navigator' mode, skipping a Folder Slide does not seem collapse the slides within that folder slide.

     

    Is this a bug?

     

    Best

    Graham

  • Gary Scotland Level 6 Level 6 (10,615 points)

    There is no such thing as a folder slide, a folder would be expected to contain slides and this feature is not available in Keynote.

     

    What I think you are referring to is  indented slides. Slides in  navigator view can be arranged in groups by indenting the thumbnail to the right. The first slide in the group has a  disclosure triangle which enables hiding or showing the group. Grouping slides is  merely a visual way of grouping slides together in the playing order, it has no other function.

     

    Skipping slides is a separate function from grouping slides.

  • Graham Anderson Level 1 Level 1 (0 points)

    Makes Sense and thank you

     

    To be sure, within Keynote, you cannot

    1)  Select slides (in the Navigator) and then export to pdf

    2) Group slides by indention

     

     

    Workflow Question resulting from the above

    If you have 3 different versions of the same keynote that you also need to export to PDF, what kind of workflow works for you? Do you create one large file and use master slides for the shared slides. Or, do you use 3 separate files and copy/paste the changes you make?

     

    Much appreciation

    G

  • Gary Scotland Level 6 Level 6 (10,615 points)

     

    To be sure, within Keynote, you cannot

    1)  Select slides (in the Navigator) and then export to pdf

    Selecting slides in the navigator has no effect when exporting.

     

    If you want to export some of the slides in a presentation, mark the slides as Skip the slides you dont want

    in the PDF ( Slide > Skip Slide)

     

     

    To be sure, within Keynote, you cannot

     

    2) Group slides by indention

     

    Yes you can group a set of slides in the navigator, I explained this in my last email.

     

    To group a set of slides select them and press the tab key.

    You can create as many groups as you like

    Grouped slides must be in running order:    5,6,7     or     21, 22, 23

     

    In this example there are three groups, with three slides in each group.

     

    Picture 4.png

     

    If you have 3 different versions of the same keynote that you also need to export to PDF,

     

    Export a PDF from each Keynote presentation to have three PDF's