2 Replies Latest reply: Dec 8, 2013 11:14 AM by lswaterford
rewyanc2k Level 1 Level 1

I have a group of roughly 15 people with whom I am constantly sending events and then having to send updates and cancelations.  I am wondering that the easiest way would be to share a calendar so that I can update events, create new ones, cancel, etc... without having ot constantly send out e-mails.  any thoughts?



iPhone 5
  • judysings Community Specialists Community Specialists

    Hi rewyance2k,


    If you have an iCloud account, you can create and share calendars.


    The articles below will show you how:

    Click on the link below to see more details and screenshots. 

    I've quoted some helpful highlights for you:


    iCloud: Share a calendar with others


    You can share a calendar both publicly and privately with other people. Sharing gives you flexibility in managing calendars. For example, you could create a calendar for your child’s sports team and share it privately with just the coaches so they can edit it. You could also share it publicly with all the parents so they can view (but not change) it whenever they want. For specifics about viewing and editing privileges for shared calendars, and how participants can access the calendars, see Calendar sharing overview.

    iCloud: Calendar sharing overview


    Sharing works as follows:

    • Public calendars can be shared with anyone. To access public calendars, visitors need to use Calendar (or iCal with OS X v10.7.5) on a Mac, Microsoft Outlook on a Windows computer, or any other app that supports the iCalendar file format.A public calendar can’t be edited by anyone but the calendar owner (the creator).
    • Private calendars can be shared with other iCloud users.Participants can view the calendar using iCloud Calendar, Calendar (or iCal with OS X v10.7.5) on a Mac, Microsoft Outlook on a Windows computer, or the Calendar app on iPhone, iPad, or iPod touch.As the owner (creator) of a shared calendar, you assign edit privileges to the invitees to control who can modify the calendar. There are two types of access privileges that can be assigned:
      • View Only access:Participants with View Only access can:
        • View the calendar and change their view (from day to week, for example), without affecting the view of other participants
        • Change their own calendar preferences
      • View & Edit access:Participants with View & Edit access privileges can do everything listed above, plus:
        • Create and delete calendar events
        • Change details (for example, the name, date, and time) for calendar events
        • Track the responses of guests invited to a calendar event


    No participant, regardless of the access privileges assigned, can invite new people to a shared calendar.

    Note:   If multiple participants try to edit a shared calendar at the same time, the changes that are saved first are kept and reflected in the calendar. The person whose changes arenʼt saved sees a message that his or her changes werenʼt saved.


    If you disable your iCloud account, any shared calendars you created become unavailable; all participants automatically receive an email notifying them that the calendar is no longer shared.



    You create Groups for email at www.icloud.com as well.  Once created, they will appear organized on your iPhone.  


    Click on the link to the article below to see more details and screenshots.

    I've quoted some helpful highlights for you:


    iCloud: Create a group and add contacts to it



    I hope this information helps ....

    Have a great day!



    - Judy

  • lswaterford Level 1 Level 1

    I've tried sharing my public calendar with an Outlook user.  The Outlook user received the link, but when they try to open it, it went to "My Computer" like it was a file to be saved or something.  Any suggestions?