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nathanormshaw Level 1 Level 1 (0 points)

I have around 250GB of images and with the recent arrival of child number two, that figure is just getting larger and larger.  I have a Mac Mini (2010 320GB) and I am about to replace my 6 year old MBP with a new retina one with SSD and the obvious small hard drive.  Ideally, I would like to run an iPhoto Library from an EHD and not bother having any images on iPhoto on the MacMini or the MBP.  My question is what is the best/slickest/easiest way to manage it? Also, what is the best way to back up the iPhoto library that lives on one EHD to another EHD? 

 

I have three EHD's that i can use. 

 

Many thanks in advance for all and any help.

  • LarryHN Level 9 Level 9 (70,850 points)

    To move an iPhoto liobrary -

    Moving the iPhoto library is safe and simple - quit iPhoto and drag the iPhoto library intact as a single entity to the external drive - depress the option key and launch iPhoto using the "select library" option to point to the new location on the external drive - fully test it and then trash the old library on the internal drive (test one more time prior to emptying the trash)

     

     

    And be sure that the External drive is formatted Mac OS extended (journaled) (iPhoto does not work with drives with other formats) and that it is always available prior to launching iPhoto

     

     

    And backup soon and often - having your iPhoto library on an external drive is not a backup and if you are using Time Machine you need to check and be sure that TM is backing up your external drive

     

    Time Machine will backup multiple drives to ots backup - you need to be sure that it is set up correctly (time Machine Preferences) adn check to verify that it is doing it - TM appears not to backup the iPhoto library if iPhoto is running

     

    LN

  • mike.back9 Level 1 Level 1 (0 points)

    Hey LarryHN:

    My internal HDD is getting full and I would like to significantly reduce the space taken up on my internal hard drive.  I have come with a scenario that would mean three external drives.  One as the primary photo drive, one as the photo drive backup and one as a total backup for my early 2011 MacBook Pro 15inch.  Is this overkill?  If so, what do you recommend.

    Thanks

  • LarryHN Level 9 Level 9 (70,850 points)

    Not at all - in fact it is probalby not quiet enough - I do basically that (except my internal drive is large enought that i tcontains my iPhoto library) - in addition to my working iPhoto library (and a few older copies) I I run Time Machine gving me hourly backups of my system and I do a daily bootable clone - and I do not delete photos form the SD cards for at least a year (I rotate 4 32GB cardsthat hold about 2000 photos each) and I do an occasional off site backup in case of major disastor or robbery

     

    Others here do some variation of my scheme taylored to their personal situation

     

    LN

  • katetx2001 Level 1 Level 1 (0 points)

    Very helpful! But you scared me with "bootable clone." What does that mean and how is that any different from just dragging the library (or any other folders for that matter) from your EHD back onto your computer?

    Thanks in advance.

    Kate

  • LarryHN Level 9 Level 9 (70,850 points)

    A bootable clone is an exact copy of your entire system that you can boot from - so at all times I have a duplicate of my system that is never more than 24 hours old which I can switch to by rebooting in case of a major problem with my internal hard drive - Carbon Copy Cloner or SuperDuper are good packages for bootable clones

     

    LN

  • katetx2001 Level 1 Level 1 (0 points)

    Thanks LN. As I've been taking today to try to solve various problems, your answers are consistently the most helpful, thorough and understandable. Rare and wonderful.

    Kate

  • LarryHN Level 9 Level 9 (70,850 points)

    thanks

     

    LN

  • zman11 Level 1 Level 1 (0 points)

    Thanks for the info on how to do this guys.

     

    I have a few questions:

     

    1. As a MP Pro user, if I move my library onto an EHD, what's the best way to manage any photos that happen to sync with iPhoto when I am say travelling etc (iPhone or iPad plugged into MBP)? How to get them back into my master library file?

     

    2. Once I have my new library on my EHD, what's the max safe size of a single library? Do you recommend running multiple libraries - say one for each year or capped at 100GB a piece etc?

     

    3. Following on from Q2, if I then plug this EHD into the back of my new Time Capsule so I can access wirelessly, can Time Machine still backup to that drive plugged into the back of the TC?

     

    Many thanks.

  • Terence Devlin Level 10 Level 10 (134,945 points)

    1. As a MP Pro user, if I move my library onto an EHD, what's the best way to manage any photos that happen to sync with iPhoto when I am say travelling etc (iPhone or iPad plugged into MBP)? How to get them back into my master library file?

     

    The only way to move all the versions, edit history, metadata between Libraries is with iPhoto Library Manager

    If you've not edited, then simply exporting from the internal library and then importing to the external one won't lose any data.

     

    2. Once I have my new library on my EHD, what's the max safe size of a single library? Do you recommend running multiple libraries - say one for each year or capped at 100GB a piece etc?

     

    I don't recommend ruuning multiple libraries. They are inconvenient and usually unnecessary. The amount of disk space a Library uses is of no consequence to iPhoto - as long as there's enough space of course. What matters to iPhoto is the number of items. The latest version of iPhoto is good for 1,000,000 items.

     

    3. Following on from Q2, if I then plug this EHD into the back of my new Time Capsule so I can access wirelessly, can Time Machine still backup to that drive plugged into the back of the TC?

     

    About wireless access:

     

    A strong warning: If you're trying to edit the Library (that is, make albums, move photos around, keyword, make books or slideshows etc.) or edit individual photos in it via Wireless be very careful. Dropouts are a common fact of wireless networking, and should one occur while the app is writing to the database then your Library will be damaged. Simply, I would not do this with my Libraries.

     

    Further: See this article

     

    http://support.apple.com/kb/TS5168

     

    Note the comment:

     

    “Additionally, storing the iPhoto library on a network rather than locally on your computer can also lead to poor performance or data loss.”

     

    Tha said, you can set Time Machine to back up external disks.

  • zman11 Level 1 Level 1 (0 points)

    Terence, you are a legend - thanks for the prompt and detailed reply. I will be doing just as you suggest.

     

    Since the previous post, I have just discovered that one of my old libraries (45GB) only contains aobut 10 photos which seems completely wrong. I tried repairing the permissions by holding option + command on launch but no success.

     

    Any tips on how I can get my photos to display from the huge file? There are a LOT of photos in there...I hope.

     

    Thanks in advance.

  • Terence Devlin Level 10 Level 10 (134,945 points)

    If that rebuils didn't work then try

     

    Download iPhoto Library Manager and use its rebuild function. (In early versions of Library Manager it's the File -> Rebuild command. In later versions it's under the Library menu.)

     

    This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.

     

    Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.

  • zman11 Level 1 Level 1 (0 points)

    This worked - thanks very much for your assistance. Appreciate it.

  • bal819 Level 1 Level 1 (0 points)

    Hi Terrence,

     

    Thanks for all your iPhoto posts. Quick question as I've seen you reference exporting to move photos between files in many, many discussions.

     

    I'm setting up an archive library on an EHD (for space reasons) and then I'll have the local copy of newer photos. Maybe a few times a year I'll move old photos to the external.

     

    If I do this by exporting, what is the best export format to use. I rarely modify the photos, but do every so often. I also create albums for them and would love if those transferred. This seemed a close recent post and so thought I'd reply in it, rather than start yet another thread discussing this.

  • LarryHN Level 9 Level 9 (70,850 points)

    Best???

     

    The best format to export is TIFF since it is lossless

     

    However maybe it is not best since it uses so much space - for most people that far out exceeds the small quality inpovement you get form TIFF

     

     

    The Best thing to do is not to export at all but to have a seond library on the EHD and use iPhoto Library Manager - http://www.fatcatsoftware.com/iplm/ -  to move select events/photos/albums to it there by keeping all versions and all metadate, etc

     

     

    If you for some reason want to use export and only have one version of the photo archived then you have to make the trade off of size vs quality - probably hight quality PEGs of teh current version is not bad

     

    But bottom line is that only you can make the many trade offs involved here - having a seond iPhtoo library and moving photos using IPLM eliminates all of those decisions

     

    LN

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