Mixed Up Aperture/iPhoto Unified Library - How to Fix ?

Select the images that are referenced and run File->Consolidate Originals…

You can create a filter that will pull all your referenced images together to make selecting them easier.

regards

Message was edited by: Frank Caggiano - For future imports make sure the Import Pane is set to store the files in the library

My understanding of your situation is that

You have an Aperture library that has both managed and referenced originals in it and you want to make them all managed, all in the library itself because you wrote

I noticed when I tried to create a backup Vault that some 13000 are in the Library, while about 700 are not. My question is what do I do now to get them all in the Unified Library and a single vault ?

and you are iimporting through Apertture now and not iPhoto because you wrote:

I like using the Import feature in Aperture because it lets me do some processing to all images while being imported

If I am wrong ignore my posts.

When someone writes something like File->Consolidate Originals… it means to run the command Consolidate Originals… out of the File menu.

To create a filter to select all referenced files select the Library tab in the Inspector, then select the Photos icon at the top of the library list. Switch to Browser view

then click the magnifying icon, select Add Rule and ad the rule File Status

then clcik the checkbox and select Referenced from the pulldown

Note it you are using Photostreams or sharing on Facebook or Flickr some of the images reported as referenced by the vault command might be from those.

right now I just want to fix the 700 or so files that the Vault function in Aperture say are not stored in there. I want all my images stored in the unified iPhoto library.

Two things to note - the vault is not always precise in counting the images that are not backed up, because of being referenced.

And what about Frank Caggiano's hint:

Note it you are using Photostreams or sharing on Facebook or Flickr some of the images reported as referenced by the vault command might be from those.

Are you syncing with any cloud service? Facebook, Flickr, PhotoSream can easily accunt for 700 "referenced" images.

not really.

Have no idea what that refers to.

I described how to find the referenced originals in your library in my previous post.

Not really sure at this point what you are asking. If I misunderstood your original post then disregard my replies.

regards

do you think this may be the 700 images that the Aperture Vault function says are not in the Library ?

That is possibly. The vault will only include the managed images from your library, and not the versions synced back to the albums from outside. Count the images in your Flickr and FB albums, that you are seeing in the "Shared" section in Aperture's Library Inspector panel.

Have you already tried the smart search that Frank Caggiano described in the second post, to search for referenced image versions in your library, with the smart rule "File Status is referenced"? I strongly recommend to do that search, if you have not already done so.

Your photo library started as an iPhoto library, and it is very easy in iPhoto to make a mistake when importing and accidentally to import as referenced and forget about it, because the option is hidden in the "Advanced" settings. So it cannot hurt, to check, if really all your images are managed as you intended.

so what do I do now ? are these "referenced" files where the originals are stored outside of the Library and just referenced ?

That is what the filter is telling you. There are 612 image versions, where the original files are not in the Aperture library and not backed up in the vault.

and if that is the case will the Consolidate Originals for Library command fix the issue by moving the files into the libarary and them make them "managed" like all the rest ?

That is, what the command is supposed to do. It will move or copy the originals into your Aperture library and make them managed.

If the originals outside are part of other databases, e.g. an iPhoto library, use the option "copy" and not move. You can check, where these originals are stored now, by selecting one of them and using the command "File > Show in Finder". If you find, that they are still inside another iPhoto library, that you want to keep working, use "Copy" and not "Move".

Your referenced originals will probably be showing tiny arrows as badges. You should be able to recognize them by the badges, if you enable badge overlays.

You are welcome. Good, that you could consolidate your library 🙂