How to print list of calendar events?

Question

Level 1

13 points

How to print list of calendar events?

Hi,

I'm trying to print a list of events for a specific calendar that only lists scheduled events, not days with nothing scheduled.

After a time consuming process of delselecting all calendars I DON'T want on the list, selecting the time frame (4 months) and that I want to print a list, the result includes every day of the months and if there isn't something scheculed, it says "no scheduled event."

However, this takes up space and is distracting. I just want a list of dates that have an event scheduled. Does this make sense?

Also, does it make sense that there is a delay each time I de-select a calendar? The colorful pinwheel somes on and spins for a few minutes before letting me de-select the next calendar.

I am working on a Mac Book Pro, OS 10.9.1.

Thanks!

Anne

MacBook Pro, OS X Mavericks (10.9)

Posted on Feb 18, 2014 9:23 AM

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Answer 1

Tony T1

Level 6

10,247 points

Feb 24, 2014 3:31 PM in response to Mamadukem

That's not from Calendar, it's from Automator.

Open Automator (in Applications Folder), Select Application (then once saved, you can just click the App to run a 4 month summary)

In the left pane of Automator, you'll see the Calendar Actions, drag to the right pane, as follows:

This is the workflow you want:

1. Get Specified Calendar Items

2. Filter Calendar Events

3. Event Summary

4. New Text File

The report will look like this (I used my Holidays calendar):

TOTAL EVENTS: 12

EVENT 1 OF 12

Summary: Daylight Saving Time

Status: none

Date: 03/09/14 to 03/10/14

Time: 2:00:00 AM to 12:00:00 AM

EVENT 2 OF 12

Summary: Saint Patrick’s Day

Status: none

Date: 03/17/14 to 03/18/14

Time: 12:00:00 AM to 12:00:00 AM

EVENT 3 OF 12

Summary: Palm Sunday

Status: none

Date: 04/13/14 to 04/14/14

Time: 12:00:00 AM to 12:00:00 AM

EVENT 4 OF 12

Summary: Passover

Status: none

Date: 04/15/14 to 04/16/14

Time: 2:00:00 AM to 12:00:00 AM

etc....

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Answer 2

Tony T1

Level 6

10,247 points

Feb 18, 2014 10:31 AM in response to Mamadukem

Try this Automator Workflow:

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Answer 3

Mamadukem Author

Level 1

13 points

Feb 25, 2014 7:10 AM in response to Tony T1

THANK YOU Tony T1!

Do you know how long has this been available? I have been at a number of classes at the Apple store over the apst 2 years of owning my Mac and have never been taught this.

It isn't an intuitive process, but I was helped by your patience, screen shots and also the ordered list of items to add to the right. Initially I selected in order of their listing on the left, but that didn't work. Then I was able to figure out how to save it by using Automator help.

Thank you!

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Answer 4

Tony T1

Level 6

10,247 points

Feb 18, 2014 10:46 AM in response to Tony T1

To Summarize the events for this month, and to save to a File on the Desktop:

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Answer 5

Tony T1

Level 6

10,247 points

Feb 18, 2014 11:36 AM in response to Tony T1

And to always have a 4 month list printed use "Date Staring is in the next 4 Months"

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Answer 6

Tony T1

Level 6

10,247 points

Feb 25, 2014 7:57 AM in response to Mamadukem

Mamadukem wrote:

THANK YOU Tony T1!

Do you know how long has this been available?

Good to see that you got it to work.

Automator has been around since OS X 10.4 Tiger (2005)

For more info see: Mac Basics: Automator

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Answer 7

Mamadukem Author

Level 1

13 points

Feb 24, 2014 2:36 PM in response to Tony T1

Hi Tony T1,

Thank you for all your suggestions. I'm sorry to just be getting back to you now. I don't understand how to get to the point illustrated in your screen shots. I'm sorry for being a bit slow.

When in calendar, what steps do I go through to get to the 4 month list option you shared?

Thanks!

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