How do I change fonts so I don't get "This document may look different" on opening a document?

Question

How do I change fonts so I don't get "This document may look different" on opening a document?

How do I identify all the text with a specific font (like Calibri) and replace the font for all that text with another font? I get the error message "This document may look different on opening a document" from Pages when I open .pages documents. I want to find and replace these fonts with ones that are available on my machine.

In MS Word, I can set the option on the search to find text with a specific font. I don't see that in Pages. Also, if the font is part of a style I can have it select all text with that style and change it. I don't think the text in Pages with the missing fonts is part of any style, but I don't see a way to select the text with a style, either.

I'm using Pages version 5.2 (1860) on a MacBook Air with OS X 10.9.2.

MacBook Air, OS X Mavericks (10.9.2), Pages version 5.2 (1860)

Posted on Apr 19, 2014 9:26 AM

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Answer 1

fruhulda

Level 6

15,167 points

Apr 19, 2014 9:47 AM in response to Rich Wingerter

In Pages you can only change it for the document you just opened/converted in Pages. You can't preset which font it should convert to in Pages.

Calibri is a MS Office font. You could download and install a MSOffice trial if there is one that works on Mavericks and then delete the applications. The font will not be deleted so now if you convert a Word document in Pages you shouldn't get the error message.

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Answer 2

VikingOSX

Level 10

124,520 points

Apr 19, 2014 9:49 AM in response to Rich Wingerter

Pages v5 (including v5.2) does not allow one to find and replace on a font family, font face, or much else. Very dumbed down compared to MS Word or LibreOffice Writer extended Find/Replace functionality.

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Answer 3

Apr 19, 2014 11:18 AM in response to Rich Wingerter

I was able to make some changes by updating styles, but this has not fixed the problem that Pages thinks there are old fonts when I open the document.

To change styles I did the following:

Opened the Format pane by clicking the Format icon in the title bar.
Clicked on text that had an old font. The Font, treatment and size fields in the Text pane are blank in that case.
Selected a new font name, set the treatment (Regular, Italic, etc.), and set the size as appropriate.
In the top area of the Text panel the font name appears with a down-pointing triangle. I clicked the triangle to get the list of paragraph styles. The current style has a check mark. Hovering over it, a right pointing chevron appears. I clicked the chevron (careful, not the style name) to get a context menu with "Update Style" on it.
Clicked "Update Style" to update all instances of text with that style.

It's possible this partly solved the problem, but I have about 100K words in this document, so it will be painstaking to check that it worked properly.

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Answer 4

Apr 19, 2014 11:44 AM in response to Rich Wingerter

I found that a key step in getting rid of problem fonts was to select each table in the document and reset the fonts. Tables inserted in Pages 5.2 include the "New York" font by default.

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Answer 5

Apr 19, 2014 12:59 PM in response to John De Banzie

John

What template are you talking about because the default font in each varies.

New York hasn't been used as a font since the days of System 7 and the Classic Mac.

Are you using some ancient document, perhaps from AppleWorks?

These are the fonts included in OSX Mavericks, New York is definitely not one of them.

Peter

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