Your request doesn't fit neatly into Apple's way of doing things. You have a lot of options to pick from.
if you have thick skin, one of the stackexchange forums would be good.
The simplest would be the Activation Lock... if it does enough for your situation.
Find My iPad
"With iOS 7, Find My iPhone includes a new feature called Activation Lock, which is designed to prevent anyone else from using your iPhone, iPad, or iPod touch if you ever lose it. It starts working the moment you turn on Find My iPhone in iOS 7."
If the Activation Lock isn't enough, you would need to get an mdm solution.
MDM -- Mobile Device Management
Airwatch, Meraki, MobileIron, Profile Manager on OS X Server, or Zenprise
For a comparison see this page:
Meraki -- A free MDM [ expect lots of email and phone calls about upgrades ]
Read the product overview. Click on "get started now" to sign up.
Video's on how to setup and use Meraki.
Apple Configurator and Apple Profile Manager
"Apple Configurator makes it easy for anyone to mass configure and deploy iPhone, iPad, and iPod touch in a school, business, or institution." Limited to Macs. Connects via USB cable.
"Profile Manager lets you configure OS X and iOS devices so they’re set up to use your company or school resources and have the settings, apps, and books your organization requires. Profile Manager creates settings and preference bundles for devices and deploys them to devices via the Mobile Device Management (MDM) service." Requires OS X server.
You can but you'd have to work within iOS current limitations
have a institution iTunes account used for find my iPhone
Which you sign out of the App Store after configuration
And let the users sign in with their own iTunes account
Make sure they can't change iCloud or find my iPhone
Otherwise you could find yourself locked out of the device
You should also look at Apple Configurator and a MDM solution to manage the devices
If the devices are institutionally owned have a look a VPP
Have a look at having a institutional iTunes account or a combo institutional iTunes account and user iTunes account
and how it may or may not work for you in your situation
Do the students really need their own iTunes accounts on the devices or can you manage with a institutional iTunes account and VPP
The professors want the students to be able to use their own IDs, so the institutional account won't work. What I'm thinking now is to create an Apple ID that's used only for our department, and set up Find My iPad with that ID while the units are in my possession (I don't want them on my personal ID). When a student checks the unit out, the student would use his or her Apple ID to set up the unit while it's in his or her possession. When it comes back to me, I'd reset it with the departmental ID. While it's in the student's possession, the student could use Find My iPad with his or her own ID. To prevent lockouts, I'd just add a line to the student borrowing agreement, which currently says they're responsible for replacement if they break or lose the equipment, to add that they're responsible for replacement if they render the unit unusable by the department. They're generally good at resetting the units before returning them, because they don't want their own IDs used by the next student who borrows the iPad.
Does anyone see any obvious holes in that plan?
They can use their own iTunes account with either a institutional
iTunes account or departmental iTunes account using find my iPhone
My advice would be to try what your proposing and see if it's practical or not
Multiply it by x number of iPads and see which method works best for you and
is the simplest and least pita
Signed agreements sound good but they generally end up being not worth the
paper they are written on when the user has left and you've discovered months later
Someone has forgotten to setup find my iPhone and the long departed user has
And your stuck with a device you can't restore and your having to convince
Apple you do actually own it
Be very careful how you approach this. If users are creating their own Apple ID on the devices, each device is can only be used to activate 3 ID's. I have just posted in this forum about our situation. If 3 Id's have been activated on a device, and it's then given to a fourth person, they cannot create their ID on that device.
Also.......one Apple ID can only be used on 10 devices, just in case you were going to use an institutional ID on all devices.
We have over 1000 Apple devices and have invested nearly £500,000 and the support we have from Apple is NIL! We have numerous activation locked iPads and iPads which can't be used because three ID's have been created on them. Very frustrating. Apple are happy to sell you the devices but you will struggle when it comes to support! Certainly the case here in the UK anyway.
Thank you very much for the information. We've only used the iPad minis for 2 semesters, so have not hit this problem yet, but we would have hit it in the next semester or two if you hadn't warned me. We have a much smaller number of devices -- just a dozen. It sounds like we should be able to get away with registering 10 to one institutional ID and the others to a second institutional ID, and not letting the students register them to their IDs at all from now on.
This seems very wrong. If Apple is going to sell these as a solution for education, they need to recognize that educational environments are different from personal environments, and that the ability to register the devices to multiple IDs in succession is a requirement.
IMHO, they should not be limiting this for personal devices either. I can easily see situations where an iPad would be sold or passed down to family members enough times to turn it into a paperweight. Perhaps a reason to start looking at Android tablets? (This coming from a longtime Apple user who has avoided Windows and Android equipment -- but who might have to rethink that approach.)
It sounds like your best way forward is to have two institutional ID's as you suggest. But please bear things in mind if you ever expand the number of your devices.
If you go down the two institutional ID route, you can log the devices into iCloud and iTunes and then 'Disable Account Modification' via an MDM solution, this will stop users from logging the devices out and using their own ID's.
We are already looking at, and testing Google Docs and Google devices. We'll only use Windows devices as a last resort
Good luck, you'll need it!
I just reread this more carefully. It sounds like the lockout only happens if students create new Apple IDs on the devices, not if they log in to existing Apple IDs. Am I right about that? I still think we'll go with the two institutional IDs. If we go over 20 iPads, I'll have to figure out a difference solution.
At a certain point in numbers, a MDM, mobile device management, solution is advantageous. With an MDM, you are on Apples institutional path. Without an MDM, you are on Apples home user path.
Since you have a small number of ipad, request the student drop the ipad from their Apple account when they return it.
"In iOS 7.1 or later, you can use a compatible MDM solution to enable Activation Lock when a user turns on Find My iPhone. Your MDM solution can store a bypass code when Activation Lock is enabled and later use this code to clear Activation Lock automatically when you need to erase the device and deploy it to a new user. Refer to your MDM solution documentation for details."