Pages 09 bookmarking problem

I'm using Pages '09 on a late 2012 Mac Mini. My document is a Word Processing document (rather than page layout). It seem impossible to insert a bookmark in a page so I can reference it in my ToC. I've followed the Help exactly and I've checked here in the forum (which is how I discovered that I need to create a WP document in order to use bookmarks).


I pasted some text in and the highlighted a couple of characters on the first line, then clicked on the link icon in the inspector, selected "bookmark," and tried to add it by clicking the + icon. The plus icon was (and remains) grayed out. I went to the Insert menubar option in Pages and tried to select Bookmark there, but as with the icon, it was grayed out as well.


In frustration I created a new text box and entered the character 1 in it and reduced it in size, then highlighted it. Same results - no possibility to create a bookmark. What on earth am I doing wrong? I'm at a total standstill at this point.


Thanks for any hints, folks.


-Tod

Mac mini, OS X Mavericks (10.9), 10GB SDRAM 740 GB fusion drive

Posted on May 28, 2014 5:20 PM

Reply
15 replies

May 28, 2014 6:21 PM in response to TodFromIndiana

Bookmarks are not linked in the T.O.C. they are found in Inspector > Links > Bookmark.


The T.O.C. links to indexed Paragraph Styles that you nominate when you create the T.O.C. eg Heading1, Heading 2.


Neither Bookmarks nor T.O.C. will create/index text in objects such Textboxes, Shapes, Tables, Graphs or Headers & Footers.


You also can not create a link from Placeholder text or Merge text (hightlights with a blue box around it).


Peter

May 28, 2014 7:33 PM in response to PeterBreis0807

@PeterBreis: Thanks for responding. However, I must apologize for my lack of a clear description. I understand what a Bookmark is as it is supposed to be implemented in Pages. Correct me if I'm wrong but it's analogous to an anchor tag in HTML. I also understand that the ToC doesn't automatically link to Bookmarks; it's simply a block of text.


So: I want to create a bookmark on a page that I want readers to be able to link to. After creating the bookmark, I would go to my ToC, highlight a chapter title, then select the Hyperlink option in the Inspector, then I would choose Bookmark from the drop down menu, an make a selection from the list that pops up.


Am I correct in the theory so far?


My problem is that I cannot create a bookmark by highlighting some text and going either to the Inspector or to the Insert > Bookmark item from the menu bar.


My understanding is that I need to create a bookmark before I can create a hyperlink to it.


Unfortunately I am not at all familiar with various heading styles as I'm "old school" and simply style my own by changing the font, size, and making it bold. It's an integral part of the article.


Since you mention that

Neither Bookmarks nor T.O.C. will create/index text in objects such Textboxes...

I'd like to know why not (not meaning to be disrespectful), and if there's some other way of creating an internal link from one area of text to another. If that's not possible, then perhaps I'm trying to get Pages to do something that's not possible. I should note that the Pages document is only a transitory file as once all my articles are included, I intend to export to PDF, then create an epub file using a third party app.User uploaded file


Finally, I don't want to have Pages create a ToC for me as I have a very specific design in mind (see image).

May 28, 2014 7:56 PM in response to TodFromIndiana

No, you have it wrong.


The TOC purely links to referenced paragraphs by their Style. Usually you choose various headings and they must be in the document body text.


You need to style that text using the the named Styles in the Styles Drawer,:


Menu > View > Show Styles Drawer


or Styles you create, name and apply yourself.


There is nothing "old school" about not using Styles. They have been part of Word Processors and efficient work practices as far back as I can remember which is 3 decades.


Bookmarks link to individual snippets of text via the Inspector panel which lists all Bookmarks.


To make a link to a Bookmark say at the beginning of a document:


select some text > Inspector > Links > Enable Hyperlink > Bookmark > select which one


It only works for text in the main document text body (text within the page margins) so therefore nothing outside that. Hence nothing at all in Layout templates which have no document text body.


The T.O.C. is a special block of text auto-created by Pages, and you can not individually select text within it, but it has inbuilt links to the paragraphs indexed in the T.O.C.


If you want to create your own manual T.O.C. yes you can use Bookmarks to do that, but will have to type it up and manually enter and correct the Page numbers. The T.O.C. handles all that for you.


Peter

May 28, 2014 9:11 PM in response to PeterBreis0807

<sigh> For this discussion, let's leave the Pages implentation of tables of contents aside. No further discussion of a ToC.


I wil boil it down to the most basic that I can: I am unable to select text and designate that selection as a bookmark. Plain and simple. I do not want to get into a discussion about styles and headings except as they apply to the creation of a bookmark and susequent hyperlink from some other text to that bookmark.


Put another way, if I have a paragraph somewhere in my article that I want my readers to be able to link to from elsewhere in the article, I would expect to establish an anchor at the destination text, then establish a hyperlink to that anchor using the tools provided in Pages' Inspector.


I have not been able, by following the Pages Help, to even create the bookmark. Help does not specify that the bookmark cannot be text in a text box. Help does not specify any restriction on the creation of a bookmark.


I'm sure I can create a link as you discribe above but that's impossible without first creating a bookmar, which, as I've tried to point out in various ways, I'm not able to do. That's where I need help.


WRT old school, you may be right about the three decades but my "older" school goes bck to the forties and fifties and Underwood typewriters. From the late seventies, when I bought my first A2 and used John Draper's WP program, as well as the Apple Pascal editor, then getting a Z80 CP/M card to run Wordstar, I've been happily writing books, white papers, fiction, professional corporate newsletters, PR fluff, you name it. My "headers" were simply as I described. Except for IBM's Bookmaster I didn't see the need for defining header styles. In my case here, I'm not the least bit concerned with page numbers.

May 28, 2014 9:51 PM in response to TodFromIndiana

You can not retrospectively restyle, consistently style and make TOC without having Styles.


That is what they are for, you say you want this to be like that and so you know which that it is you are referring to give it a Name.


It is a simple, easily understood and productive method to use.


Without Styles how would the TOC have any idea what you want to index?


It is pointless dwelling on what Apple's Help and User Guide say, because like many things Apple they have been getting worse and worse.


I have taken the time and effort to detail precisely what is required and what you have to do to create bookmarks. If you try and create bookmarks where it is not possible, no surprise if it doesn't work.


You have not made clear where exactly you are trying to create the bookmark. And finally I repeat bookmarks are not going to work with TOC, but the TOC creates its own links to the Styled paragraphs.


I don't work for Apple I am simply another user, so if you do have concerns about how Pages works, give feedback to Apple, but be prepared to be ignored. For a start this is for a version Apple is no longer shipping.


Peter

May 29, 2014 9:18 AM in response to PeterBreis0807

@peter: that comment about posters' locations was totally uncalled for and certainly surprising in the Apple forums.


I don't think for a minute that I've dig my own hole, rather I came up against a problem and thought there might be something I've overlooked. I now see that the application does not meet my expectations and I will move on.


Thanks to you and Jeff for helping clear up my misunderstanding.


Tod

May 29, 2014 11:07 AM in response to Jeff Shenk

@ Jeff:


As a postscript let me say that I may be slow sometimes but I do try to figure things out. In this case, I'll plead guilty of ignorance about the WP mode of Pages as for years all I've used is the Layout mode. In this particular case I have been guilty of inserting a text box then pasting material into it (because that's what I've always done with the Layout mode). It didn't occur to me until just a bit ago that in WP one can just begin typing (or pasting) text without the need for a text box. Pasting my text in on a blank page worked perfectly (a surprise to me) and I was able to create a bookmark.


@Peter: I apologize for being slow to recognize what you were trying to explain.


-Tod

May 29, 2014 4:12 PM in response to TodFromIndiana

Tod


I apologize for my comment but, you were a little reminisant of Tex who was quite indignantly refusing to do the very simple and non-objectionable thing that would have immediately solved his problem, for no reason other than he just wouldn't.


Took pages of trying to persuade him, to no avail.


Glad you are off now to a bright new world of bookmarking! 🙂


Layout mode, whilst it has its uses, is extremely limiting as it is Word Processing minus a string of features and nothing more.


Peter

May 29, 2014 5:44 PM in response to PeterBreis0807

Peter, All's well that end's well.


FWIW I've been addicted to layout apps for fifteen years since I first picked up an app made in Germany (the name escapes me) for laying out newsletters, brochures, etc. Made the transition to Pages early on and coninued to rely on the page layout mode. I have very little use for WP apps as Bean or TextEdit work quite well when I do need to do a little WP. I mentioned the WP mode in Pages only because another thread pointed out that WP was necessary for Bookmarks to work. Little did I know how much there was to learn.


WRT your experience with Tex, that's too bad. For me, since I'm not the sharpest knife in the drawer, it just takes time for the advice to penetrate. Then you'll see one of those cartoon lightbulbs turn on.


Cheers!


Tod

May 29, 2014 6:20 PM in response to TodFromIndiana

Ragtime?


It combined DTP, WP, Database and Spreadsheets into one. Sort of an early Pages.


Whilst Pages is a DTP app as well as a Word Processor, it handles DTP in an odd way. For some purposes that works well, for others not so well.


I get much more mileage out of using the many more features in the Word Processing mode. When you get a bit of practice with it, the WP in Pages '09 is very productive. I can create manuals and instructional guides extremely quickly.


Pages 5 has ruined nearly all of that. It has only a tiny handful of what you could call improvements, which in no way compensates for the over 100 removed features.


Peter

May 29, 2014 7:11 PM in response to PeterBreis0807

Ragtime indeed! Thanks for recalling it for me. It was a good DTP app in its day.


So when I started in on Pages I recall that I had a lot of trouble positioning things on the canvas while(st) in WP mode so I switched to layout, which worked great for my purposes. Now that I don't have any pressing contracts or projects, perhaps I should spend time in WP learning about the features you say are missing in layout. If you have a few free minutes, could you type up a brief list of what you consider the top WP features that are missing in layout? Or is there an epub that you can recommend for reading? No hurry, and you can PM me if you'd rather go that route.


I had to chuckle at your last paragraph as the disappointment with Pages 5 was fairly dripping off the page! And I totally agree; Pages 5 is a textbook example of a POS.


-Tod

May 29, 2014 7:25 PM in response to TodFromIndiana

You will find this useful:


http://www.freeforum101.com/iworktipsntrick/index.php?sid=d3d3f7e9601f647c6728fd 82012cee17&mforum=iworktipsntrick


For ePubs look in the iTunes App Store. For Printed guide, can't go past The Missing Manual.


I had a detailed work targetted book written waiting for the Pages 5 update to refresh the material. Needless to say, I threw that in the bin, all I have been doing since is documenting the Apple train wreck.


Word Processing has everything that Layout has.


Things removed in Layout:


T.O.C, Bookmarks, Layout Breaks, Facing Pages, Master Pages, Footnotes/Endnotes, Automatic page to page textflow, default document text layer.


Peter

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Pages 09 bookmarking problem

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