How can I add a meeting room booking?

Question

Level 1

9 points

How can I add a meeting room booking?

My organisation uses Google apps. I prefer to use the Yosemite Calendar app on my MBP linked / synched with my Google account rather than the Google calendar in a browser. This works fine in all ways except I can't see how to book a meeting room at the same time as setting up a meeting with a colleague. Do I really have to go into the Google Calendar and add the room booking there? It seems a pretty fundamental gap in a business calendar app if so.

Any advice out there?

Thanks in advance.

MacBook Pro with Retina display, OS X Yosemite (10.10.1)

Posted on Feb 10, 2015 2:56 AM

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Answer 1

Spielo

Level 1

19 points

Dec 30, 2016 9:31 PM in response to RSWH66

I've found a solution to this that's a bit untidy, but it works:

Google Calendar has this weird setup where meeting rooms are "people" with email addresses. You can extract these email addresses from Google Calendar or from Calendar by viewing events that have rooms booked. Since Google treats them as people, you need to get OS X to treat them as people. Therefore, go into Contacts and then add each meeting room as a contact with an email address (one contact per room).

Once this is done, create a Calendar event and invite the room as a person. You can then see the room's availability alongside human invitees. You must add the room as an invitee and not as a Location, and it's all a bit weird, but it works for me! (Running Google Apps + OS X El Capitan + Calendar 8.0)

Hope this helps!

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Answer 2

RSWH66 Author

Level 1

9 points

Jan 13, 2017 4:23 PM in response to Spielo

I've used this for a little while now and it seems to have done the trick. Thanks Spielo

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