Using Apple TV in a Large Organization

Others may have more elegant solutions, but off the top of my head:

Put the Apple TV on a separate IP subnet. Assign the WiFi on that subnet a unique SSID (different from others used within the company) and password-protect it.

Only give out the password on a need-to-know basis (i.e., to those presenting at a meeting) and change it after each use.

When not in use, unplug it.

It isn't a matter of which building it is in. It has to do with which network (or more technically, subnet or VLAN) it is on.

The ATV wasn't really made for corporate networks. It was made to function in a flat home network where all devices can see one another. Because my WiFi is secure, my neighbors can't see my Apple TVs because they can't even join the WiFi network (unless I give them the password). Even if we live in the same building.

In your case, you'd need to do something similar - create a separate network (subnet) that only authorized users can join and locate the ATV within that network. Then the finance and sales people can't get to it because they can't get onto the network.

Talk to an IT person - let her or him know you want a separate subnet or VLAN w/ WiFi for this boardroom.

EDIT: Reread and you are in IT, so you know what I mean by subnet or VLAN. The Apple TVs are discovered by multicast DNS, which doesn't leave the boundaries of the subnet (i.e., if the ATV is on 192.168.1.x/24, no one on 192.168.2.x/24 can see it). That is why you can isolate it by subnet.

Many of the Apple TV features are aimed directly at corporate situations, the problem here is that the requirement is unusual not that it's corporate.

I doubt a separate network altogether would break the bank in a corporate situation and not only would it hide the Apple TV from anyone who wasn't given access to that network, but in a corporate environment it will possibly be more reliable. (You'd need to disable Bluetooth though).

Why not just password protect access to prevent your undeserving 'low level employees' from using it?

Several options for securing it - 4 digit code, password, device verification - see:

Apple TV (2nd and 3rd generation): Understanding AirPlay settings - Apple Support

Much easier solution from Alley_Cat! Go with one of the choices from that link.

It should work - won't hide the AppleTV but if they can't Airplay to it it probably doesn't matter.

OP could also rename the AppleTV to something cryptic to make users scratch their heads - it'd still show as an Airplay Device but they might not realise if it didn't call itself an AppleTV.

you could also put them on another wifi network and bridge the 2 network but had MAC address filtering enabled in the wifi network with the appletv's then the other devices would not be able to see them at all

will only be used by high level employees

Oh, that will be fine. It's the "low-level" employees we don't want watching. 😕

It can be done. You'd have to set it up through your network to be only available on a certain VLAN. It would be done through the Bonjour gateway. I would talk to your Network Admin, they can probably help you. There's a lot of online support, but each company has different setups. Do you have an in house Network Admin, or is it outsourced? I work at a school, and we have it set up so only people in the specific room they're in can access the Apple TV in that room. If you want it completely hidden, the only option is creating a separate SSID that's hidden.