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2 iCloud users sharing same contacts and calendar

For years now my partner and I have each had an iPhone and iPad, and we recently both got apple watches. All our devices have always used my iCloud account that I registered on my MacBook Pro years back. This used to work really well as we shared all our app purchases, iTunes music, movies and iBooks. We also shared Contacts and Calendar. In Contacts I simply created separate 'groups' for her and for me, and she told her apple devices to look at only her groups, and I told my apple devices to only look at my groups. In Calendar I created separate iCloud categories such as 'her home', 'her work', and 'my home', 'my work' and 'joint'. Again we simply told our devices to display only the category we wanted to see. We were both happy to share everything else like Photos etc.


That all worked until iOS 8 came along. Since then (and continuing with iOS 9) an issue developed where we sometimes couldn't text each other, or sms messages got delivered to the wrong devices. Calls she made or received would appear in my iPhones 'recents' list etc. And it is utterly impossible to send each other a message using our Apple Watches.


I'm pretty sure this is due to all our devices using my iCloud account, and I want to fix that by creating my partner a new iCloud account and initialising it on her iPhone, iPad and Watch, BUT I also want to continue sharing my MacBook Pro Contacts and Calendar as we do right now.


We only want to share Contacts and Calendar, Apps, iBooks iTunes music and movies. Everything else, such as Notes, Photos, Mail etc. we do not want to share. And we really want rid of the problem of text messages appearing on incorrect devices, sms messages not being sent, and us both seeing each others call history. We don't want to create separate Mac user accounts, or separate iTunes accounts etc, and want to keep the 'fix' as simple as possible.


I've searched and read loads of articles and topics, but nothing I've seen specifically helps to successfully achieve our exact requirements. I'd do 'trial and error' testing, but I understand that there's a lock on devices that only lets you change iCloud accounts once every 90 days (a possible problem as my partner only updated her iPhone and logged into my iCloud account a couple of days ago).


We'd both be really grateful for help from those in know, thanks!

MacBook Pro with Retina display, OS X Mountain Lion (10.8.5), 2.6 GHz Intel Core i7 + 16 GB DDR3

Posted on Nov 9, 2015 5:08 AM

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9 replies

Nov 9, 2015 8:05 AM in response to eyedeeuk

Firstly you have separate logins for messages, iTunes & App store, FaceTime, iBooks and iCloud etc, so there isn't really any reason you can't both continue to use the ID you both currently use for the iTunes & App Store in order to share content and use your own ID's for everything else. However a better way might be to use Family sharing, which means you can both have your own libraries for music, movies and apps etc and only add the shared content from your partners account that you actually want.


In terms of sharing the contacts and calendars when using your own login for iCloud, you can also log into their iCloud account (at the same time as your own) as a secondary account which you do at settings > mail, contacts, calendars on your mobile devices and system preferences > internet accounts on a Mac. You can then turn on just the calendar and contacts on the secondary account and if you want, turn them off on the primary account. Of course only one of you would need to do this.

Nov 9, 2015 2:47 PM in response to Winston Churchill

Thanks so much for your reply. We don't really want to use the Family sharing method as, from everything we've read, it will cause all sorts of new issues when trying to share contacts and calendars, plus we are totally happy to be sharing one music Library and the same apps etc.


I have tried to figure out how to use my apple ID on her iPhone for Contacts and Calendar, and use her apple ID for everything else (except iTunes and Apps) but all the cloud using services seem to be using a single apple ID - mine - and I can't remove mine as Contacts and Calendar will no longer be shared. I guess I'm doing something wrong?

Nov 12, 2015 1:43 AM in response to eyedeeuk

Family sharing doesn't cause any complications for contacts and calendars but if you aren't happy to use it you don't have to.


I have tried to figure out how to use my apple ID on her iPhone for Contacts and Calendar, and use her apple ID for everything else (except iTunes and Apps) but.....

On your phone, use your ID for everything.

On her phone...

Use your ID for iTunes & App store (I believe you already are so nothing to change here)

Use her ID for messages, FaceTime, iBooks and Game centre if you use it. If you have previously logged in with your ID for these services you will need to sign out before you can sign in with her ID (e.g. Settings > Messages > Send and Receive > Apple ID > Sign out OR Settings > FaceTime > Apple ID > Sign out, ask if you want more)

Use both of your ID's for iCloud, but use hers as the primary account and yours as the secondary. Enter the Primary first and do it at Settings > iCloud, if your ID is already used there (I think it will be) you will need to sign out (yes data will be deleted but only from the device not from the account, don't choose to keep any when prompted), once you have signed out with your ID, sign in with hers. At this point keep contacts and calendars turned off, but turn everything else she wants to use on. Now to add your ID as a secondary account go to settings > mail, contacts > calendars and select 'Add account' and add your ID, once signed in turn on contacts and calendars but turn off all other services.

This will mean you share iTunes and app purchases, contacts and calendars and nothing else. If she feels she wants her own contacts and calendars IN ADDITION to sharing yours, go back to settings > iCloud and turn them on there (you might want to leave them off to get started.

Nov 10, 2015 2:46 AM in response to Winston Churchill

Thanks very much for your brilliant post. I think I understand everything and I'll give it a go tonight and update here after.


Apple don't make things easy as they've grown their ecosystem. Just getting my partners Apple ID working was a job as it turned out her email address was being used as a secondary email on another Apple ID account. It's all easy when you know but finding out isn't quite as simple! lol.


And it's clear to me that Apple are in the process of trying to completely replace all our physically purchased music. I reckon the main reason they ditched the iPod classic is because it wasn't connected to the internet and couldn't use the new Apple Music services, which Apple obviously hope will replace users need for physically purchased music. If they can get users to adopt the subscription method and stop buying physical media they'll get more of users cash for life. I like having my locally stored physically obtained music on my local drive and like being able to listen to music from decades past as and when I want to locally and for 'free'. Long term, Apple obviously want to charge eternally for this simple pleasure to those that are very young today and won't be buying physical media as £9.99 a month is more attractive and manageable than the cost (and hassle I suppose) of buying CD's and transferring them to iTunes. It's a shame really.


Thanks very much again for your help.

Nov 10, 2015 3:48 AM in response to eyedeeuk

If I was young I might think subscription was a good idea, but I'm not, I paid for my music already and there isn't all that much that comes out now that I want. I'm not actually sure that Apple desperately want you to subscribe, they resisted the model for as long as they could but subscription services were eroding the iTunes sales.

Nov 10, 2015 4:59 AM in response to Winston Churchill

I think that's mostly it - subscription services have been ever more heavily promoted to todays (dare I say it?!) 'throw-away-generations' and are fairly quickly becoming the go-to solution for many users music fix. With the subscription based services almost inevitable dominant growth, over time the physical production of music will become eroded until it's no longer financially viable to produce and market physical media. This will leave users with only two options - to purchase digital music or subscribe to a vast and always growing collection of music. I believe the younger generations and those that follow will favour the subscription based services (as is proving to be the case with once physical-only software like Adobe Creative Suite etc.) as they appear to offer more for a manageable monthly cost.


If Apple can coax all it's users to purchase its hardware products that provide an efficient and enjoyable Apple produced streaming service that also offers benefits the competition don't provide (such as custom radio stations and one click purchases of music that is placed into a database which is accessible on a plethora of Apple only devices) it has the real potential to dominate the consumer focused music industry. At the moment the only real competition in terms of user numbers is Spotify.


Purchasing beats for $billions was a somewhat risky but potentially very clever move on Apple's part as it brings additional and instant credibility - admired by a huge number of younger generations - to the Apple Music brand with the inclusion of Beats Radio etc. which in turn will help Apple sell bucket loads of Apple owned Beats products too.


I think the passing of Steve Jobs has given birth to a new Apple business model - one which is slightly less interested in best quality practises and ethical decision making and far more interested in expansion and multi-market dominance.


That's just the way I see it.

Nov 12, 2015 5:09 AM in response to Winston Churchill

Hi Winston Churchill


First of all I just have to say thanks again for all your help. I'm very pleased to have the issue resolved. Sorry I didn't reply here sooner, but it took a little longer than anticipated to complete the task.


In the end we opted for Family Sharing, which was easy to set up, although there were a few potential pitfalls to do with the possibility of loosing contacts and calendars if the incorrect option had been selected. As it was I finished setting up my partners Apple ID and created her iCloud account. Then we merged the contacts and calendars with her iCloud account, which meant she kept her contacts, but she also kept all mine, so we've been deleting them bit by bit and will continue until all mine are gone (I have quite a few hundred mixed in). Finally we set up her mail correctly and created her a new iCloud email address to go with her Apple ID.


We haven't got onto sorting out the merged Calendar info yet, but I assume it'll be the same as sorting out the Contacts - deleting what isn't needed and moving anything that used to be in 'Joint' into the new 'Family' calendar category.


It all seems to be working well and text messages are finally behaving correctly, which is great. It's so nice to be able to utilise messaging from our Apple Watches properly at last.


So, thanks very much once again. 🙂

2 iCloud users sharing same contacts and calendar

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