How can I embed font in MS Word doc being sent to somene

Hi All. I've installed and have been using a font I downloaded from the Internet. All good. Documents look great, and normally I create PDFs from the Word docs. But, when I send a Word Doc (not PDF) that has my custom font (Ubuntu is the font is anyone is wondering) it is not "coming across" to the recipient. End result is the recipient opens the Doc they can't read the text. I've had it described to me as looking like a cursive font, but unreadable.


El Capitan

Word for Mac 15.22.1


I did see something about "saving using an embedded font" and a check box when saving, but I don't see that in my version of Word for Mac.


Any thoughts?

Thanks a ton.

MacBook Air, OS X El Capitan (10.11.3)

Posted on Jun 14, 2016 11:29 AM

Reply
7 replies

Jun 26, 2017 2:53 PM in response to cyberweb_nj

That's such a disappointment... Shame on Microsoft. SO angry.


Sending the font separately or sending PDF is not an option, because in business world you send contracts (any documents) in *.docx format in order to let parties to make changes, sign and send you scans. And i get scans with very crooked layout...


Sluggards, shame on you! People have been needing it for many years now.


Word is probably the most awfully made and supported applications among the most popular ones, after Finder from Apple.

Jun 26, 2017 4:43 PM in response to Victor15264728

There's nothing uncommon about apps not embedding fonts. Actually, very few apps do. I could easily list a dozen apps I've used in prepress and at home that don't embed fonts. They're intended to be sent separately. Let's see…


Word

Pages

PowerPoint

Keynote

Excel

Numbers

InDesign

Quark XPress

Photoshop

Illustrator

Freehand

Muse

and hundreds, or thousands more.


Here's the reason. It's usually illegal. Fonts are copyrighted. Or at least, most of the good ones are. They typically carry licenses that don't allow you to freely send them off to other users who don't already own the font. The maker of a font wants to get paid by each person who uses it for the same reason each person buys their own legal copy of Word, or any other commercial software title.


Fonts licenses are usually broken down as:


1) Free. Distribute at will.

2) Can be used only by the person who purchased it. For such a font, the printer has to purchase their own copy of the fonts you used to legally reproduce the printed piece.

3) Same as number 2, but you cannot use it in a commercially printed project, or on the web. Personal output on a local printer only. For commercial purposes, you have to pay a much larger commercial license fee.

4) Okay to distribute for free, but only as an embedded, subset font. This is how Preview and Acrobat operate, and which is why so many fonts can be sent anywhere without the end user having them. First off, they're embedded. So you can't use them for any ol' project of your own to start with. Two, subset means only the characters of a given font used in the PDF are saved as part of the embedded font. All unused glyphs are stripped out. So they're all incomplete font sets.

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How can I embed font in MS Word doc being sent to somene

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