How do I add annotations (especially notes) to a PDF in Preview for El Capitan?

I've got a PDF, and I'm trying to annotate it, and I don't understand what to do. It's a student essay and I want to add comments to the PDF.


All I want to do is click on the PDF to indicate a little comment at that point, and then type the comment so I and the student can see it in the sidebar, but I seem to be missing something fundamental to how to make this work (wasn't this easy a couple of versions ago?!).


What's happening now: the PDF is open. I open the Markup toolbar (incidentally, can I have that open by default?). I move the pointer to where I want to add a comment. I press Ctrl-Command-N, and I get an error beep. OK - so I click on the icon marked "Note", and a yellow box appears in the middle of the page. Which is not where I want it. I mouse over it and hold down the mouse to drag it and ... it doesn't move. Instead I'm suddenly drawing a line across the PDF. Now I've just got the little pen nib symbol, and I'm unable to move this note. I scroll the screen down, press Control-Command-N ... and get a beep. Press again and it beeps. Press again and a new note appears, again in the middle. Again, I try to drag the note - but all I seem able to do is draw a line. In the Markup toolbar I see that it's now on the Sketch / "Pen and squiggly line" icon, even though I didn't select that. I click on "Note" again, and presto, there's another note, on top of the one I've been unable to move. So now I've got seven or eight notes, all piled up on top of each other in two different places on the PDF, with no way to move them around.


What on earth am I missing?!


Thanks in advance!

iMac, OS X El Capitan (10.11), Late 2009

Posted on Jun 21, 2016 11:17 PM

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4 replies

Jun 22, 2016 12:02 AM in response to Lost in Asia

For what it's worth: after closing and opening the PDF, I'm now able to move the note boxes around, so that's an improvement. The mouse is no longer randomly switching over to the "Sketch" icon for no apparent reason. I have no idea why that wasn't working before.


So my main issue now: how can I get notes or text to appear where the mouse is? Right now any new note or text is always appearing in the center of the window, which is not where I want them. Is that a default I can't change? And is there any way to add these annotations using just the mouse, with the Services menu or something similar? Right now it's keyboard (or menu) to add note or text, then mouse to move it where I want it, then back to keyboard to type it. Inefficient, to say the least.

Jun 22, 2016 6:26 PM in response to Barney-15E

So my main issue now: how can I get notes or text to appear where the mouse is?

It isn't possible. A new Note appears in the center and you must drag it into the place you want. Same with all of the markup tools.

Ah, bummer. Thanks.


So at this point it seems like using SugarSync to get the PDF on my iPad, and then using GoodReader on my iPad, is the most "convenient" way to annotate this.

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How do I add annotations (especially notes) to a PDF in Preview for El Capitan?

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