Q: Can I later change or add information used by Spotlight Search?
In both MS Office and Adobe, whenever I do a "Save As" or make a PDF of something via the print menu, a box appears and asks me for the title, keywords, author, etc. The boxes are slightly different in Office and Adobe, but I assume that this is a function of the OS X Finder and is used by Finder in searches.
I often realize later on that I want to add or change something in one of these boxes, but I don't know where to find them to do that. Does anyone know? Thanks!
MacBook Pro with Retina display, OS X El Capitan (10.11.5), 13" early 2015
Posted on Jul 6, 2016 8:25 AM
but I assume that this is a function of the OS X Finder and is used by Finder in searches.
I often realize later on that I want to add or change something in one of these boxes, but I don't know where to find them to do that. Does anyone know? Thanks!
That metadata is stored by the programs themselves. The programs may write some of them to Finder's metadata which Spotlight will search--Office 2016 does. I don't know if Office uses the Finder metadata to populate that Properties window, or if it stores it separately, but writes the data to the Finder metadata.
For Office documents, try File menu, Properties. That may be different for other versions of Office. It is probably something similar for Adobe's docs.
Posted on Jul 9, 2016 9:45 AM