In Mail how to search a particular mail box

On my prior Mac, i was for years able to search a PARTICULAR mailbox in Apple Mail for an email by typing a key word [which was unusual and specific to that email] in the search field. It would find exactly what i wanted. It would search the CONTENT of my emails in a specific mailbox for a key word.


Now, with my new Mac [Sierra 10.12.2], when i search the specific mailbox for the specific key word [example: "basket"], it brings up hundreds of emails from ALL my mailboxes including trash [and even Pottery Barn junk emails about basket sales]. When i type the key word in the search field, a drop-down box appears offering the search for People with that name or Subject with that name. I definitely am not looking for a person named Basket. I dont think the subject line contained the word basket. I am rather searching for the CONTENT of the email to contain the word basket [about a Moses basket for my daughter who is expecting a baby].


But CONTENT is no longer offered as part of the search. SO it takes forever to go through the hundreds of emails from all mailboxes and trash to find the one i wanted -- which is in fact in the mailbox i knew it was in. In gMail, i can go to the particular mailbox and quickly find one or two emails with their search for the basket in the content of the email in a specific mailbox. But i dont like or use gMail and want to be able to use my Apple Mail search efficiently and conveniently like i used to when i wanted to search for a key word in the CONTENT/TEXT of an email.

iMac, macOS Sierra (10.12.3)

Posted on Jan 25, 2017 11:10 AM

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8 replies

Jan 27, 2017 4:26 PM in response to NBH48

Look for this above the top, left of the message list and viewing pane.

User uploaded file

That is where you choose between "All" and the mailbox you have selected.

As you can see, I am searching only my Gmail inbox. If I click on All, it will search all mailboxes.


If I leave it as shown, and I select another mailbox and search, it will search that specific mailbox unless I click on "All." Then it will search All mailboxes.

Jan 26, 2017 6:43 PM in response to NBH48

If you don't select a search token, the entire message is searched.

The mailbox should be selected (or is selectable) from the search bar. It may be set to All, just click the mailbox in the search bar that appears above the message list. It should remain selected for future searches unless the search doesn't find any matching messages in that Mailbox.

Jan 26, 2017 6:43 PM in response to Barney-15E

Thank you for your helpful reply. But when i do that, it still searches ALL mailboxes instead of the ONE mailbox i want to ONLY search. I have ONE email in a particular mailbox with this special key word [which i am doing as an example/test] but when i select that mailbox, and type the key word in the search field, and select entire message [instead of name, subject], it gives me 118 emails with that key word from ALL mailboxes and including from Trash. My ONE email is amongst the 118 shown to me, but it is cumbersome to search through all 118. In the past, i could select a PARTICULAR mailbox and only search that limited mailbox, but now it searches ALL mailboxes PLUS trash. Any idea what i should try. Thanks so much. I really rely on how i used to be able to search in Apple Mail [and dont like resorting to Gmail where it does work as it should, mailbox by mailbox].

Jan 26, 2017 6:53 PM in response to Barney-15E

i tried to follow your directions more carefully and it worked this time! I typed the NAME of the mailbox in the search field, then clicked that was the mailbox i wanted, and THEN typed in the key word, and UP POPPED the correct ONE email. THANK YOU so much. This is a change tho. I used to just select or highlight the mailbox name on the left side of the screen in Apple Mail, and then merely type in the key word in the search field. So this is an added step to type the mailbox name in the search field, but hooray! It works. I really appreciate your help and pls correct me if anything further i should know about this.

Jan 26, 2017 7:56 PM in response to NBH48

I used to just select or highlight the mailbox name on the left side of the screen in Apple Mail, and then merely type in the key word in the search field.

That's all I ever do and it keeps the currently selected mailbox as the search destination.

If you change it to All, the All will be selected the next time you search. If you select the selected mailbox, then the selected mailbox will be chosen in the future. The setting toggles back and forth based on what you chose the last time you searched.


If you start with a "unified" mailbox selected (e.g. Inbox), then All is all you'll have to choose from as it cannot determine which sub-mailbox you wanted.

Jan 26, 2017 8:08 PM in response to Barney-15E

hmmm, i maybe need to enlist my husband to look at your reply and plead with him to guide me. When i click on the left for the specific mailbox, and then only put the key word in the search field, once again the 118 emails come up [immediately after doing a search of that mailbox minutes earlier the way you told me to.....it did not stick with that mailbox in the next search]. The only way i could find that ONE email in the specific mailbox was to FIRST type the mailbox name in the search field, and click on the drop down confirming it was THAT mailbox, and then type the key word in the search field, and Voila, up came just one [the correct] email instead of 118 others from Trash etc. So i might be not understanding something and will have my husband read through your thoughtful replies to see if he can figure out why i am having to do this extra step that you don't necessarily always have to take in your experience unless you switch mailbox searches. Thanks and i will let you know if we work this out. Feel free to elaborate if you have any other observations on what i might be doing wrong! Thanks.

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In Mail how to search a particular mail box

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