How to open old Microsoft 97-2004 Word docs with Word 2011 Version 14.7.1 on my Mac?

Hello,

I use a Macbook Pro, late 2013 that runs Microsoft Office with Word V 14.7.1. On this same laptop, I've saved many old word documents (.doc) that I created on Office/Word 97-2004. Many upgrades of hardware and software later my current hardware/software combination can't open these older .doc files. Does anyone know of a way to open them?

Thanks so much!

Mark

MacBook Pro with Retina display, macOS Sierra (10.12.5), Microsoft Office 14.7.1

Posted on Jul 24, 2017 3:17 PM

Reply
20 replies

Jul 29, 2017 9:13 AM in response to ChrisJ4203

Hi Chris,

Sorry it's taken me so long to get back with you. I was traveling in Mexico when we started the thread and didn't have access to the internet until today.


I opened Word, clicked on File, but then didn't see anything that says Backstage view. I apologize if I'm missing something simple here, but I checked multiple times, there's no Backstage view option on the File tab drop down menu.


Here's a screen shot of what I see:

User uploaded file

Jul 24, 2017 4:00 PM in response to mpirtle

Seems like it may have been an encoding issue if these are shared files. This help section I accessed through Word 2016 might help. If you select the Unicode text, does that not work? See if anything here helps, but again, you may have to try using another word processor to attempt to open, and then save in a Word format and then try to open again in your version of Word.


Choose text encoding when you open and save files

Typically, you can share text files without worrying about the underlying details of how the text is stored. However, if you share text files with people who work in other languages, download text files across the Internet, or share text files with other computer systems, you may need to choose an encoding standard when you open or save a file.

When you or someone else opens a text file in Microsoft Word or in another program — perhaps on a computer that has system software in a language that is different from the language that was used to create the file — the encoding standard helps that program determine how to represent the text so that it is readable.

What do you want to do?

Understand text encoding

Choose an encoding standard when you open a file

Choose an encoding standard when you save a file

Look up encoding standards that are available in Word

Understand text encoding

What appears to you as text on the screen is actually stored as numeric values in the text file. Your computer translates the numeric values into visible characters. It does this is by using an encoding standard.

An encoding standard is a numbering scheme that assigns each text character in a character set to a numeric value. A character set can include alphabetical characters, numbers, and other symbols. Different languages commonly consist of different sets of characters, so many different encoding standards exist to represent the character sets that are used in different languages.

Different encoding standards for different alphabets

The encoding standard that is saved with a text file provides the information that your computer needs to display the text on the screen. For example, in the Cyrillic (Windows) encoding, the character Й has the numeric value 201. When you open a file that contains this character on a computer that uses the Cyrillic (Windows) encoding, the computer reads the 201 numeric value and displays Й on the screen.

However, if you open the same file on a computer that uses a different encoding, the computer displays whatever character corresponds to the 201 numeric value in the encoding standard that the computer uses by default. For example, if your computer uses the Western European (Windows) encoding standard, the character in the original Cyrillic-based file will be displayed as É rather than Й because in Western European (Windows) encoding, the value 201 maps to É.

Unicode: One encoding standard for many alphabets

To avoid problems with encoding and decoding text files, you can save files with Unicode encoding. Unicode accommodates most characters sets across all the languages that are commonly used among computer users today.

Because Word is based on Unicode, Word automatically saves files encoded as Unicode. You can open and read Unicode-encoded files on your English-language computer system regardless of the language of the text. Likewise, when you use your English-language system to save files encoded as Unicode, the file can include characters not found in Western European alphabets, such as Greek, Cyrillic, Arabic, or Japanese characters.

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Choose an encoding standard when you open a file

If, when you open a file, text appears garbled or as question marks or boxes, Word may not have accurately detected the encoding standard of text in the file. You can specify the encoding standard that you can use to display (decode) the text.

Note: For Microsoft Office Word 2007, for the first two steps, click the Microsoft Office Button User uploaded file , and then click Word Options. Continue as below (click Advanced).

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Scroll to the General section, and then select the Confirm file format conversion on open check box.Note: When this check box is selected, Word displays the Convert File dialog box every time you open a file in a format other than a Word format (Word formats include .doc, .dot, .docx, .docm, .dotx, or .dotm files). If you frequently work with such files but rarely want to choose an encoding standard, remember to switch this option off to prevent having this dialog box open unnecessarily.
  5. Close and then reopen the file.
  6. In the Convert File dialog box, select Encoded Text.
  7. In the File Conversion dialog box, select Other encoding, and then select the encoding standard that you want from the list. You can preview the text in the Preview area to check whether all the text is readable in the encoding standard that you selected.

If almost all the text looks the same (for example, all boxes or all dots), the font required for displaying the characters may not be installed. If the font that you need is not available, you can install additional fonts.

Aug 2, 2017 6:22 PM in response to ChrisJ4203

Hi Chris,

Thanks for your kind reply. I opened one of the many word docs that seem corrupted. Here's what I see when I click on the Properties tab (see below). Let me know if this screen shot helps. Also, my cell is ********** If it's easier, maybe we could talk over the phone or we could skype or zoom and I could share my screen with you. Just let me know if you're comfortable with that level of connectivity. I appreciate you.

Mark

User uploaded file

<Personal Information Edited by Host>

Jul 24, 2017 3:36 PM in response to mpirtle

You haven't said what happens when you attempt to open them. I teach Office in Windows, and I've not ever seen that occur. As I said earlier, and Csound1 also stated, the newer versions of Word will open all older versions of files unless the files are corrupt. Another option is to try and download one of the open source Office programs, such as Libre Office or Open Office and see if that will open the files.

Jul 24, 2017 4:16 PM in response to ChrisJ4203

Dear Chris,

Thanks for your kind attention. It is true, these files have been shared, in that they've been saved and transferred from machine to machine as I upgraded my hardware over the years. Also, everything you wrote seems clear except the first instruction:

Note: For Microsoft Office Word 2007, for the first two steps, click the Microsoft Office Button User uploaded file , and then click Word Options. Continue as below (click Advanced).


I'm not sure where I encounter this Microsoft button you speak of. Do I open my current version of Word first? I went looking for it there first but didn't see it. Please advise. Thanks.

Aug 3, 2017 9:29 AM in response to mpirtle

The only other suggestion I could make is to try downloading Open Office, or Libre Office and try opening the file from there. If that is possible, you can try saving the files in there and they try opening it with your Mac version of Word and see what happens.


At this point, between what tt2 and I have seen, I cannot provide any additional troubleshooting steps. I believe you are going to have to deal with Microsoft, either via their forum, or support.

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How to open old Microsoft 97-2004 Word docs with Word 2011 Version 14.7.1 on my Mac?

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