How to Auto Update Straight Quotation Marks

How can you automatically replace block or straight quotation marks with smart or curly quotation marks?

I have been doing this fast and easy with Word by pasting long lists into Word, but Word is not available to me at this time.

For example, I collect quotations and they often are first in straight or block quotation marks (").

I select the list of 20 or more quotations from my website and past in Word and use "Find & Replace" to easily and quickly change all the straight quotation marks to correct smart or curly quotation marks.

Then I re-paste into my website and it is done.


Naturally, I have the same issue with -- versus — or two hyphens or dashes into one wide hyphen or em dash. However, this is easy with Pages as it is with Word. No help needed to do this.


I have tried but only wind up replacing all the straight with either the left or the right curly. Of course, that cannot work and I must change it back.


On a similar note, I also am used to using Word to alphabetize my lists of quotations.

This is also fast and easy in Word using the list as if it was a table.

I have no convenient way to do this in Pages at this time.

MacBook Pro TouchBar and Touch ID, macOS High Sierra (10.13.6), 32 GB RAM

Posted on Sep 24, 2018 12:55 AM

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Posted on Sep 25, 2018 12:40 AM

Pages was never designed to be a Word clone, so it has positive and negative qualities when contrasted with Word. One of the negatives is its Find/Replace facility. The characteristics of straight quotes is that they are preceded by, or trailed by white-space. That should remain true at the end of a sentence too, unless followed by a paragraph mark.


In the Edit menu : Substitutions sub-menu, uncheck Smart Quotes before you attempt the following. In either of the following two paragraphs, it should “light up” the Find characters, but if it does not, click the '>' button in the Find/Replace panel, and that will do the trick.


To replace left straight quotes, type a space followed by a straight, double-quote in the Find field. In the replacement field, type a space followed by a left, smart double quote — entered by option + { on a U.S. keyboard.


To replace right straight quotes, type the straight, double quote followed by a space in the Find field. In the replacement field, type a right, smart double-quote — entered by option + shift + { on a U.S. keyboard — followed by a space.


Tested: Pages v7.2, macOS 10.13.6.

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Question marked as Top-ranking reply

Sep 25, 2018 12:40 AM in response to patrickfitz

Pages was never designed to be a Word clone, so it has positive and negative qualities when contrasted with Word. One of the negatives is its Find/Replace facility. The characteristics of straight quotes is that they are preceded by, or trailed by white-space. That should remain true at the end of a sentence too, unless followed by a paragraph mark.


In the Edit menu : Substitutions sub-menu, uncheck Smart Quotes before you attempt the following. In either of the following two paragraphs, it should “light up” the Find characters, but if it does not, click the '>' button in the Find/Replace panel, and that will do the trick.


To replace left straight quotes, type a space followed by a straight, double-quote in the Find field. In the replacement field, type a space followed by a left, smart double quote — entered by option + { on a U.S. keyboard.


To replace right straight quotes, type the straight, double quote followed by a space in the Find field. In the replacement field, type a right, smart double-quote — entered by option + shift + { on a U.S. keyboard — followed by a space.


Tested: Pages v7.2, macOS 10.13.6.

Sep 25, 2018 12:42 AM in response to VikingOSX

I am superceding my prior post with a recommendation to use the free WordService services suite to select content containing the straight double-quotes, and apply the WordService Smart Quotes service to fix left and right quotes simultaneously with a single click. It works in Pages '09, and Pages v7.2.


Here is a link on how to get and configure WordService to solve ascending/descending sorts of lists of text in a document body, but it also illustrates enabling the WordService Smart Quotes service.

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How to Auto Update Straight Quotation Marks

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