reading MS Word metadata?

How does one go about reading the metadata on a file written in Microsoft Word? I read all kinds of entertaining stories about embarrassing editing left in Word metadata by inexperienced users. I use Word myself and know to turn off the "track changes" tool. But how do I snoop on what other people may have left in their files?

Performa 6400, Mac OS 9.1.x

Posted on May 19, 2007 12:23 PM

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4 replies

May 20, 2007 3:17 PM in response to R_55a

Richard,

Also be aware that simply turning off "track changes" is going to hide next to nothing.

Every time MS Word auto-saves, or you select to Save the current document, Word simply attaches all the editing changes you have made to the end of the file. So anything that was previously in the file while it was saved, or auto-saved, will still be visible in the file if opened with something like BBEdit Lite.

Only selecting Save As ... and a new file name will mean Word takes the effort to save only what is currently in the document.

MS Word is also famous for saving a lot more into the file that you would think it needs. Computer name, OS, etc. I recently came across some old Word 5 or 6 for Windows documents I'd been working on many years ago, probably from Windows 95 days. My first attempt to open them was in a plain text editor, I was horrified to see all the extra stuff in there.

This did make the news a few years ago, recruitment agencies would use this technique on candidates CV's to see which ones had "enhanced" their previous job history from what was presumably, previously, the truth. It was amazing how many they found that were actually someone else's CV which they had copied and changed the name on.

May 24, 2007 1:10 PM in response to Simon Teale

Well, I followed Don's suggestion of using BB Edit Lite, and I did find some differences when I turned off "track changes." First, using BB Edit Lite, I opened a Word document that I had written and was perplexed by what I found there: names of addressees of e-mail correspondents. The document in question had nothing to do with any e-mail--as far as I could remember.
I then closed the document and reopened it in Word. With "track changes" turned off, I added a space at random and deleted it. When I then closed the document, Word asked if I wanted to keep my changes. I clicked yes. Then I reopened the document in BB Edit Lite, and the mysterious e-mail addresses were no longer there.
Not only that, but the new save reduced the size of the Word document by a third. And I tried this on two or three documents, with the same results.

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reading MS Word metadata?

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