Cut & Paste Hidden Rows.

This is a fun problem. I use Excel as my main but i am running Numbers along side to test it so i can switch my office over. I have a Sheet that has multi hidden rows(for ex. an invintory list that has items not used any more) As I cut the data from Excel and paste into Numbers the hidden cells are ignored making the pasted data unuseable. Any Ideas?

Mac Book Pro, Mac OS X (10.4.10), I like Cake

Posted on Oct 4, 2007 6:50 PM

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6 replies

Oct 5, 2007 9:33 AM in response to Vin Biggs

I use Excel as my main but i am running Numbers along side to test it so i can
switch my office over. I have a Sheet that has multi hidden rows(for ex. an
invintory list that has items not used any more) As I cut the data from Excel
and paste into Numbers the hidden cells are ignored making the pasted data
unuseable. Any Ideas?


2 ideas

1. This strikes me as a problem with Excel, not a problem with Numbers

2. Unhide before cutting.

Oct 5, 2007 3:41 PM in response to jaxjason

In a Way you are both right and wrong Imo... Data that is Hidden in excel is hidden only in view. Data that is present in a hidden cell can be copied pasted referenced and Calculated.



As for the Unhiding in Numbers and Excel... Both sheets are Identical as for as cells and hidden cells. Numbers , on the Paste ignores the copied hidden... but pastes into them.



There are 1000 items 250 are hidden in no set order... hiding and unhiding is not an workable solution w/o a good automaton or macro.

Thank You for input and an other suggestions you have i really do appreciate it

Oct 5, 2007 4:47 PM in response to Vin Biggs

The problem is that the clipboard format that both Excel and Numbers can use to interchange data is very weak (this is a guess, I don't have access to Excel for Mac right now to verify, but it is almost certainly the case). This format is basically tab delimited text; no formatting, no cell properties or the like carries over on a copy from one into a paste on the other, just textual values. Copy and paste of the hidden property of the rows in Excel isn't going to happen.

I think to migrate this data from Excel to Numbers you'll need to do something rather heavy handed. Perhaps there is a column (or one could be added to the Excel sheet temporarily) that would have, say, 1's for shown rows and 0's for hidden. (Maybe it possible for an Excel whiz here on the forum can concoct a formula that computes this). Then, with all rows shown in Excel, select the new column and the other data and copy and paste into Numbers. Now in Numbers, you'll want to re-establish the hidden rows. This can be done superficially by filtering the rows using "Sort & Filter". If this "light weight" hiding is not desirable, perhaps someone else on the forum can think of a way to actually hide the rows based on the 1's and 0's column. I tried a couple of things but failed.

Oct 5, 2007 5:35 PM in response to 5-vv

I think you nailed it.. being an Ex-PC junkie i was thinking of the clipboard as an object copy... ,pst PC software have a native protocol for accepting that data. As for office clipboard it only shares format "extra" data with in its own suite.. all other app see exactly like you said text delimited or multiform picture.



I think the Safest answer is to Cut out he hidden cells and adjust all the cell references that don't auto adjust. Its really laziness and not wanting to adjust a group of sheets that have inter connected formulas that i just recently got working properly.



Thank you all.

Oct 5, 2007 6:14 PM in response to Vin Biggs

That's right... the clipboard works pretty much the same way on Macs and Windows. Applications can put their own rich formats on the clipboard, though those will not be understood by other applications. To be good citizens, they are also encouraged to put simpler, standard formats on the clipboard, as well, so data can be moved between most apps, though, these will, necessarily, only have basic content.

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Cut & Paste Hidden Rows.

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