How can I forward a large batch of emails in Apple Mail?

Question

Level 1

66 points

How can I forward a large batch of emails in Apple Mail?

HI - I need to send all the emails to and from one person to create a history/background for a third person. It's easy to search, find and select them all but I don't see how to batch save them so that I can forward to him.

Right now my Mac (running Mojave) is exporting them (50+ emails) as a PDF but has been "generating content for PDF" for 30 minutes. Is there another way to send these emails in one file, rather than sending them all one by one?

Thanks!

MacBook Pro

Posted on Feb 13, 2019 11:09 AM

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Answer 1

Feb 14, 2019 11:02 AM in response to Paul Banas

I just exported 99 email w/o attachments using Export as PDF option into one folder on my Mac. It took about 40 seconds and produced a 6.9 mb file. It produces 99 separate PDF files, one for each email.

It won't work if the emails have attachments. You only see icons of the attached file(s).

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Answer 2

leroydouglas

Level 10

200,142 points

Feb 13, 2019 11:29 AM in response to Paul Banas

Most servers have a limit. You can try breaking into smaller batches.

Mailbox size and message sending limits in iCloud - Apple Support

https://support.apple.com/en-us/HT202305

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Answer 3

Paul Banas Author

Level 1

66 points

Feb 13, 2019 1:39 PM in response to Sparkleberry

Unfortunately, there are 819! I found two possible solutions. One is to Select All and then export them. Ostensibly, this would create a mailbox the recipient could open in Apple Mail. Sadly again, my recipient uses a PC, so I'm trying Option 2 which is to finish off my lengthy export of them all as PDFs. My fear is that that will create a gi-normous set of PDFs.

Thanks!

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Answer 4

Feb 14, 2019 5:56 AM in response to Paul Banas

Hi, follow, Pauk

Then you may want to follow suggestion by leroydouglas to break into batches but forward them. That way all attachments are kept intact.

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Answer 5

Paul Banas Author

Level 1

66 points

Feb 14, 2019 10:09 AM in response to Sparkleberry

May try that next. The PDF export option just hangs at the end even when I try to send a small number. If I cancel out, I can't tell if it captured them all. Thanks all!

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Answer 6

Feb 13, 2019 11:20 AM in response to Paul Banas

Hello, Paul,

It won't be one file, but have you tried one of these options:

1 Select a group of messages then Forward them to you your Contact.

or

2 Select a group of messages

Create a new message to your Contact, compose your message,

go to Edit menu, select Append Selected Messages, your selected group should appear within the body of your email, then send off.

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How can I forward a large batch of emails in Apple Mail?

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