How can I find a particular text between 853 keynote files?

It happens many times that I'm looking for a particular slide that I created before, but can't find that. It seems content of keynote is not searchable from Finder.


Posted on Sep 13, 2019 11:46 AM

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Posted on Sep 17, 2019 8:05 AM

Whether the Finder search window, or Spotlight panel, there are keywords that you can use to avoid searching non-keynote files, and narrowing your search results:


I have a keynote file buried in my filesystem. It has "data-driven" in its slide text. The following finds only that keynote file:


kind:key data-driven


If you are searching for more than one word, for instance, instead of data-driven, but data driven, then you must use double-quotes to surround the white-space as "data driven"

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Question marked as Top-ranking reply

Sep 17, 2019 8:05 AM in response to shirazigs

Whether the Finder search window, or Spotlight panel, there are keywords that you can use to avoid searching non-keynote files, and narrowing your search results:


I have a keynote file buried in my filesystem. It has "data-driven" in its slide text. The following finds only that keynote file:


kind:key data-driven


If you are searching for more than one word, for instance, instead of data-driven, but data driven, then you must use double-quotes to surround the white-space as "data driven"

Sep 28, 2019 1:46 PM in response to shirazigs

I have Keynote v9.1 on macOS 10.14.6 (18G103).


In a new presentation template, I removed the two text boxes, and added a table. I entered a unique string in that table and saved the .key file to my Desktop. Immediately thereafter, I opened the Spotlight panel and entered that unique string of text. That keynote file was found immediately under Presentations.

Sep 17, 2019 12:09 PM in response to shirazigs

The Spotlight meta data name for Keynote (.key) files since at least 2010 is not Keynote Document, but rather Keynote Presentation. I have looked at your Drive images and I see it finding campuses which was your search term.


Does the following Spotlight panel syntax discover the keynote document that has George and campuses text strings in it? A match may show you the actual slide containing these strings.


kind:key (George AND campuses)

Sep 15, 2019 8:07 PM in response to shirazigs

I'm going to show you an example.

As you can see on image A, I have many Keynote files.

Image B shows that one of many words I search can't be found by Finder. And I can't open all my keynotes files and all of my slides one by one.

https://drive.google.com/open?id=1irNCxTTDn6-GkVPF_Y7QBsYaVXkjLpIP

https://drive.google.com/open?id=1iZo_tneTsLWzT0GXck8hvM3cl8_hk8Fx

Sep 17, 2019 3:57 PM in response to VikingOSX

Unfortunately Spotlight and Finder can't find the words that I'm looking for... As I said before Spotlight and Finder are able to find some words, but not what ever I typed in. And so far what ever I really need in Keynote files Finder and Spotlight can not help. Maybe because my file sizes are between 100 to 400mb. Are there any restrictions?

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How can I find a particular text between 853 keynote files?

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