Restricting Keynote to secondary screen

With online teaching suddenly becoming the norm, I'm finding an issue with Keynote that I can't resolve. In regular classroom teaching I use a secondary monitor with my primary monitor showing the Presenter display. However, when sharing my secondary screen in one of the online teaching platforms, I would like to choose to not show the Presenter display so that I can use the primary screen to see other things, like student chats.


I have not been able to find a way to do this, other than exporting my Keynote file to HTML format, then showing it in a browser. It would be great to have a toggle in Keynote preferences to choose whether the Presenter screen is displayed, allowing you then to toggle it off and use the screen for other things.


Greg

MacBook Pro 15", macOS 10.14

Posted on Apr 2, 2020 10:16 AM

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Question marked as Top-ranking reply

Posted on Jul 9, 2020 2:38 PM

I've found two solutions for Keynote presentations in Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.


1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now when teaching online, I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.


2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

  • Launch Keynote.
  • In Keynote's Play menu, select "Play Slideshow in Window."
    • I resize the window to remove all the black areas around my presentation.
  • Now open up Zoom.
  • Select "Share Screen"
    • Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
  • Click the blue "Share" button.


Voila! You're in business.

5 replies
Question marked as Top-ranking reply

Jul 9, 2020 2:38 PM in response to Greg Johnson5

I've found two solutions for Keynote presentations in Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.


1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now when teaching online, I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.


2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

  • Launch Keynote.
  • In Keynote's Play menu, select "Play Slideshow in Window."
    • I resize the window to remove all the black areas around my presentation.
  • Now open up Zoom.
  • Select "Share Screen"
    • Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
  • Click the blue "Share" button.


Voila! You're in business.

May 8, 2020 6:44 AM in response to Greg Johnson5

If you are looking to have Zoom's chat and participant windows visible at the same time as Keynote's slideshow and presenter display then yes, you can do this.


What works for me:

  1. Have two displays in use and set as an extended desktop
  2. Open your Keynote presentation but don't play yet
  3. Start Zoom meeting
  4. Connect to your Zoom meeting using a 2nd device - an iPhone or iPad is fine (watch out for feedback!)
  5. In Zoom, Share Screen and select your Keynote presentation
  6. In Zoom, click Participants and More... Chat to get floating windows for these functions as needed
  7. Play your Keynote presentation
  8. Check what is visible on your other device, if it is the presenter display switch slideshow and presenter display using the shortcut "x"
  9. Customise presenter display to leave space for those floating windows from 5)
  10. Admit your participants from the waiting room


It looks a lot more complex to read than it is to do!


Hope that answers your question.


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Restricting Keynote to secondary screen

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