Saving email as pdf which contain pdf attachments

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ETOPS_1965 Author

Level 1

4 points

Saving email as pdf which contain pdf attachments

many times I need to save email as pdf.

when the email contains one or more pdf files as attachment, these are shown - I'd say randomly - opened (previewed) or like icons.

even if I close the preview (right click - show as icon) of all attachments before saving the pdf of the email, the resulting pdf will have - again randomly - some of the attachment as a preview and some as icons.

This makes the saved email of few pages while it could be of just one page with the icons of the attached pdf at the bottom.

Anyone as an idea on how to sort this out ?

MacBook Air 13″, macOS 10.15

Posted on Jul 22, 2020 5:42 AM

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Answer 1

Jul 22, 2020 6:11 AM in response to ETOPS_1965

Hi, welcome to the Apple Users Community.

The randomness of the PDFs is actually caused by themselves. When the PDF is a single page it previews in the email body, when it is more than 1 page, only the icon shows.

I have to ask, are you saving these as PDF with the intention of printing in the future? I ask because there are options I can offer but this is a layered situation and I would need a little more information before offering a solution.

Kind regards

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Answer 2

Jul 22, 2020 7:48 AM in response to ETOPS_1965

I confirm that I see the same behavior as you: print to pdf will show the previews of single page attachments, regardless of whether they are showing as Icons or not.

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Answer 3

ETOPS_1965 Author

Level 1

4 points

Jul 22, 2020 6:17 AM in response to Pete-Progressive-Graphics

Hi,

thank you for answer !

So I understand that all single-page pdf will be shown in the email body as preview (and I guess there is no way to change this) :-/

Regarding your question, I don't need to print the attachments in the future.

I just need a pdf of the email, with the icons and files' name of the attachments.

Kind regards,

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Answer 4

ETOPS_1965 Author

Level 1

4 points

Jul 22, 2020 7:34 AM in response to VikingOSX

Actually not exactly, I wrote already in my Question:

If I first right-click on ALL the single-page attachments the "view as Icon" and they are all displayed as icons, the PDF I generate will show again the preview of the single page attachments.

You can try by yourself, I guess it's not my MAIL app going crazy.

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Answer 5

VikingOSX

Level 10

123,254 points

Jul 22, 2020 7:17 AM in response to ETOPS_1965

On sending a single-page PDF, you right-click on it and select View as Icon.

You can manually export a selected Mail message to PDF from the Mail file menu and it will result in a PDF with the attached PDF icon and filename shown. This may not be consistent dependent upon the Mail server from which the email originated.

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Answer 6

Jul 22, 2020 8:02 AM in response to ETOPS_1965

Thank you for getting back so quickly.

Unfortunately no, I can't find any way at all to change the preview settings.

However if you use the save as PDF in the bottom left corner of the print window, as below

Using a PPD for a PDF printer as highlighted with a larger page size (Tabloid) will give you more area to fit your information. Then following the menu to "Open in Preview" in the PDF you can view the PDF before creating it, like a "Print Preview" with the ability to delete unnecessary pages in the sidebar (as below) before saving to PDF.

It really is not an ideal situation but it is a workaround and I sympathize with your plight.

If there is any other issues you are having with this let us know, we will do our best to help.

Best of luck

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Answer 7

ETOPS_1965 Author

Level 1

4 points

Jul 22, 2020 9:34 PM in response to Pete-Progressive-Graphics

Hi Pete,

it may be the solution but how... did you open the email with "PREVIEW" ?

If I print the email and use the "save the PDF" function of the left bottom corner exactly as you show, I have the same results, the single page PDF attachments are saved with a preview and not as an icon only.

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Saving email as pdf which contain pdf attachments

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