Apple mail: how to categorize a one-off email

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Apple mail: how to categorize a one-off email

I have set up a smart mailbox, which receives regular emails from regular sources.

However if I get occasional emails from other sources, then I have to add these sources to the filter, and the filter becomes longer.

There doesn't seem to be a way to deliberately move an email to a smart mailbox unless it meets the filter criteria.

Is there any way around this?

The only options (inbox, sent, junk, bin) are not appropriate.

Maybe I should use an Archive sub-mailbox?

Thanks.

MacBook Pro 15″, macOS 10.15

Posted on Apr 12, 2021 6:53 PM

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Answer 1

Top-ranking reply

Barney-15E

Level 10

122,420 points

Apr 12, 2021 8:25 PM in response to Bob593251

Smart Mailboxes are just searches. They aren't actual mailboxes that hold anything. That's why you can't move anything into them.

You can use Rules to move messages to a folder. The rule would be similar to the smart mailbox criteria.

Rules automatically run on messages when they arrive in the inbox.

You could move your one-off emails to that same folder.

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Answer 2

Bob593251 Author

Level 1

11 points

Apr 12, 2021 7:03 PM in response to Bob593251

Further to the above, it appears that I can manually drag emails to a sub-box under "On My Mac" which presumably is NOT copied onto iCloud. This is unfortunate in the event of a crash or accidental upgrade to big sur which I have just recovered from.

Is there any way I can have my cake and eat it too, ie, filter emails to a mailbox, and add others manually?

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Apple mail: how to categorize a one-off email

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