Best way to organize photos in iCloud?

I am considering whether I should use iCloud to store my photos. I've got about 60 Gb of photos. I already back my iMac to Time Machine and also a different cloud service so the main appeal would be the ability to access the photos on all my devices.


However, I am concerned because it looks like the photos in the cloud are just organized by date with no other organization possible. I've got all my photos on the iMac in albums and I would ideally like to duplicate that in the cloud, but apparently that isn't possible.


Have people found any other way to manage large photo collections for Photos in iCloud? And

iMac 27″ 5K, macOS 10.14

Posted on Aug 9, 2021 10:43 PM

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Question marked as Top-ranking reply

Posted on Aug 9, 2021 11:51 PM

When you organise your Photos Library with Photos for Mac, and create albums and folders, these albums and folders will sync with iCloud Photos to all your devices. I am seeing the same folders and albums on my Mac, my iPad, my iPhone, and also at www.icloud.com in Photos. We just cannot create albums directly on the web page, but we can see them, once they have been created in Photos on one of our devices. The faces, the titles, the captions, the keywords, the locations will also sync with iCloud, also the adjustments we apply. The only thing, that is not syncing with iCloud, are the projects. You will have to recreate the books or slideshows on other devices, as the projects will not be uploaded to iCloud.


The ability to sync the structure of our Photos Library across all our devices is the main reason, why I like to use iCloud Photos. I am organising my library on my Macs, and can enjoy the albums and folders on all devices. One caution - the titles and keywords are also saved in iCloud, if present, but the iPhone cannot show them, only your Mac. We can only see the captions on the iPhone, and only since iOS 14 or iPadOS 14. So, if you want to see some text with your photos on an iPhone or iPad, add the text not just to the titles, but also to the captions.


If you want to keep backing up the Photos Library on your Mac with Time Machine or cloning software, do not enable "Optimise Mac Storage". This will remove some of the high resolution originals from the Mac and keep them only in iCloud to save storage on your Mac. The optimised items will be missing from your backup, and you will no longer have a backup of all originals. If you use "Optimise Storage", you will have to backup the originals separately, by exporting them. This is a lot of work and error prone.



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Question marked as Top-ranking reply

Aug 9, 2021 11:51 PM in response to rlplant

When you organise your Photos Library with Photos for Mac, and create albums and folders, these albums and folders will sync with iCloud Photos to all your devices. I am seeing the same folders and albums on my Mac, my iPad, my iPhone, and also at www.icloud.com in Photos. We just cannot create albums directly on the web page, but we can see them, once they have been created in Photos on one of our devices. The faces, the titles, the captions, the keywords, the locations will also sync with iCloud, also the adjustments we apply. The only thing, that is not syncing with iCloud, are the projects. You will have to recreate the books or slideshows on other devices, as the projects will not be uploaded to iCloud.


The ability to sync the structure of our Photos Library across all our devices is the main reason, why I like to use iCloud Photos. I am organising my library on my Macs, and can enjoy the albums and folders on all devices. One caution - the titles and keywords are also saved in iCloud, if present, but the iPhone cannot show them, only your Mac. We can only see the captions on the iPhone, and only since iOS 14 or iPadOS 14. So, if you want to see some text with your photos on an iPhone or iPad, add the text not just to the titles, but also to the captions.


If you want to keep backing up the Photos Library on your Mac with Time Machine or cloning software, do not enable "Optimise Mac Storage". This will remove some of the high resolution originals from the Mac and keep them only in iCloud to save storage on your Mac. The optimised items will be missing from your backup, and you will no longer have a backup of all originals. If you use "Optimise Storage", you will have to backup the originals separately, by exporting them. This is a lot of work and error prone.



Aug 10, 2021 7:20 PM in response to léonie

Thanks for the reply. Just to clarify, do you think the albums I have now on my iMac will show up if I start syncing with iCloud, or is it just the new albums that I make after starting the sync?


I ask because I now have about 2000 photos now in my iCloud account and I think they are there because for a time I did have my iMac synced with iCloud. (It isn’t now, just my iPhone). None of those photos are in albums, even though they were put in albums as soon as I downloaded them from my camera.

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Best way to organize photos in iCloud?

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