iCloud Drive and different Users

Did you see the no permissions for second admin account .

when second admin was created this box is to be checked .

In finder .

It will take time to sync all files and folders see the article Get file, folder and disk information on Mac - Apple Support

New admin account for Mac , when two factor authentication is used for apple id account .

( a ) In mac system preferences open users and groups , unlock the lock using admin password click on plus sign in new account choose as admin structure , fill up the credentials for new name and new password , quit system preferences , the pad lock will automatically locked .

( b ) Take cursor on top menu bar and click on apple logo and log out the primary admin account , then on the pop up screen appeared on the desktop click on log out .

( c ) Sign in with new admin name and its password .

( d ) A screen appears for data and privacy click on right arrow of continue .

( e ) Sign in with your apple id and click on continue , enter the apple id and password and click on continue a small circle rotates setting up account .

( f ) Enter the password you previously used to unlock the mac book , your password is encrypted and cannot be read by apple , enter old admin account password and click on continue a small circle rotates .

( g ) Check the box of share crash and usage data with app developers and click on continue .

( h ) A screen appears for screen time , click on continue .

( i ) The box of siri is enabled by default , click on continue .

( j ) The box of ( 1 ) store files from documents and desktops in icloud drive ( 2 ) Store photos and videos in icloud photos are checked by default , click on continue and choose your look select any dark mark / light mode it will show setting up mac , three right check mark will appear .

( k ) On the top right corner notification will appear google account added ( it depends which mail services is used yahoo , hotmail ….) click on turn on a pop screen appears enter the password for gmail account click on open safari a window for accounts related with gmail will open , the web gmail address is already saved as highlighted , click on next and enter gmail password and click on next the gmail account is configured in interenet accounts , quit system preferences and close gmail window in the background .

( l ) Open system preferences click on accessibility again click on pointer control trackpad options click the box of enable dragging using three finger drag and click on ok , click on display check the box of increase contrast the reduce transparency box will be dimmed .

( m ) Click on mail application the mails will start syncing take cursor on view and click on mail box list , click on photos application it show what’s new in photo click on get started the photos will start syncing , click on calendar it will show what’s new in calendar click on continue and showing you can configure features in preferences , click on view show calendar list , click on notes it will show welcome to notes and click on continue open its preferences you can drag the pointer to extreme right for changing text size , same way for reminders click on continue .

In the personal stuff account if include drive and desktops and documents box is always checked Use iCloud Drive to store documents on your Mac and iOS devices - Apple Support , if you switch to business stuff account , definitely the documents from first account will sync to second admin account when read and write permissions are always correct .

See the articles If you need permission to open an item on Mac - Apple Support

Change permissions for files, folders or disks on Mac - Apple Support