Why can't I add and remove pages from some pdfs using Preview?

The functionality in Preview to add and remove pdfs seems to work fine on some pdfs and not at all on others. I tested this by creating a pdf from a simple Word doc. I exported a page of it to create a new file, which worked fine.


Using both the Edit>Insert method and the dragging thumbnail method, I am able to add additional pages to the original pdf file I created. When I try the same actions with the second (exported) file, the options are greyed out and dragging the pages across doesn't work.


I then tried inserting pages into a random pdf that I did not create, and I was able to do that with no problems, though this doesn't always seem to be the case.

MacBook Pro 13″, macOS 11.6

Posted on Aug 22, 2022 7:25 PM

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Aug 23, 2022 6:35 AM in response to elinorfs

If it is a PDF you saved from Word v16.64, then you should be able to manipulate page addition or removal in Preview. The latter does not however, play nicely with all PDF, or those with restricted user access permissions.


What is unique (the content) about those PDFs that were saved by Word, but do not work for adding or removing pages in Preview?


I also have an AppleScript that allows one to merge PDFs if you would like to try that with those PDFs that do not behave well in Preview.

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Why can't I add and remove pages from some pdfs using Preview?

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