local storage by default, icloud by choice

My current settings in Monterey appear to be to store newly created files in the iCloud Drive, where it is often difficult to locate them and they do not show up under "recent." I am also uncomfortable with being dependent on an Internet connection for access to my recent work. How do I switch this so the primary storage location is on my computer?

MacBook Air

Posted on Aug 24, 2022 8:16 AM

Reply
Question marked as Top-ranking reply

Posted on Sep 15, 2022 4:44 PM

If you use iCloud Drive, any file that you store in iCloud Drive is also on your Mac. If you have Desktop and Documents enabled, those files are also available on your Mac and in iCloud. So, turning off the features will not erase any files.


If you have elected to optimize Mac Storage (system preferences > {name} > iCloud), then your oldest/largest files may have been offloaded only to the cloud if space was needed on your Mac. Those files (designated with a cloud icon) can be downloaded again to your Mac.


So, first check if you have the optimized setting turned on.

If so, verify that all of your files are on your Mac

And, turn it off.


If you do have desktop and documents turned on to sync to iCloud and turn it off, your desktop and documents folders will then be found in iCloud Drive on your Mac. Turning it off results in a new desktop and a new documents location on the Mac. Simply drag those files to the "new" locations. Nothing is lost and everything always remains on your Mac.

Similar questions

17 replies
Question marked as Top-ranking reply

Sep 15, 2022 4:44 PM in response to IdontFB

If you use iCloud Drive, any file that you store in iCloud Drive is also on your Mac. If you have Desktop and Documents enabled, those files are also available on your Mac and in iCloud. So, turning off the features will not erase any files.


If you have elected to optimize Mac Storage (system preferences > {name} > iCloud), then your oldest/largest files may have been offloaded only to the cloud if space was needed on your Mac. Those files (designated with a cloud icon) can be downloaded again to your Mac.


So, first check if you have the optimized setting turned on.

If so, verify that all of your files are on your Mac

And, turn it off.


If you do have desktop and documents turned on to sync to iCloud and turn it off, your desktop and documents folders will then be found in iCloud Drive on your Mac. Turning it off results in a new desktop and a new documents location on the Mac. Simply drag those files to the "new" locations. Nothing is lost and everything always remains on your Mac.

Aug 25, 2022 11:06 AM in response to IdontFB

Anything that is in iCloud is also on your computer. iCloud is primarily a synchronization service, not offline storage. If you do elect to optimize Mac storage when setting up iCloud, some of your oldest/largest files may be offloaded to iCloud only if space is needed on your device. Those can be downloaded again by clicking on the file. You can also turn off this feature if you do not need it.

Sep 15, 2022 5:05 AM in response to IdontFB

When you save a document in Pages and it shows (pages-cloud, or just iCloud):


You're saving your file directly into your iCloud Drive. But, that is accessible on your Mac. Saving in the iCloud location places the document into your iCloud Drive folder where it remains on your Mac and is also uploaded/synced to iCloud.



The file is very much in both places. Any document in iCloud will also be on your Mac. If you elect to optimize Mac storage, then your oldest/largest files may be offloaded to iCloud only but a link is still on your Mac.


You can, of course, always choose any directory into which to save the file.

Aug 25, 2022 11:00 AM in response to IdontFB

Hello, IdontFB.


We'd be happy to lend a hand with this. Please take a look here: Change Finder preferences on Mac - Apple Support. This article explains how to use Finder preferences to change options for Finder windows, file extensions, and the Trash. While there is not a set location for all files to be stored, different applications may have different settings that direct the file where to go. When selecting the "New Finder windows show" under Finder > Preferences, you will be able to choose which folder is displayed when you open a new Finder window.


You might also want to take a look at this helpful page: Add your Desktop and Documents files to iCloud Drive - Apple Support. The "Find your Desktop and Documents files on all of your devices" section offers these tips:


    1. On your Mac: You can find your Desktop and Documents folders in the iCloud section of the Finder sidebar. If you add a second Mac Desktop, you can find those files in the Desktop folder in iCloud Drive. Look for a folder with the same name as your second Mac. You can also use Spotlight to search for specific file names. 
    2. On your iPhone, iPad, and iPod touch: You can find the files in the Files app in iOS 11 or later. You can use any compatible app to access and edit your files directly on your iPhone, iPad, or iPod touch. If you're using iOS 9 or iOS 10, you can access your files in the iCloud Drive app.
    3. On iCloud.com: Sign in to iCloud.com with your Apple ID on your iPad, Mac, or PC. Go to iCloud Drive. Double-click the Desktop or Documents folder.


If you want to use the file or make edits, just click the cloud symbol and download it to your iPad or computer. When you're done making edits, upload the file to iCloud Drive to see the latest version everywhere.


Let us know if we can help with anything else at all or if this doesn't settle your issue. Thanks and have a fabulous day!




Sep 15, 2022 6:21 AM in response to muguy

No, I cannot choose the directory where my Pages documents are located using the method you mention. It only lets me put them in the iCloud. Then I have to go to the Finder and manually move them back to my Mac.


I give up trying to explain this. I'm just going to purchase Office for the Mac where I gain total control over where my files go and when I want to back them up in the iCloud, not the other way around like with Pages.

Sep 15, 2022 9:02 AM in response to muguy

Muguy and flashkube, you are having an extended exchange about Pages, an app which I don't use. Maybe make it your own thread?

My question is about docs I create in OpenOffice (preferred) or Word/Excel/etc (when necessary), as well as photos, and downloads in PDF or other formats. Again, I want these apps to store files on my computer by default. Ultimately, I don't want to be bothered with iCloud -- I use Time Machine for backups -- but neither do I want to risk losing files by simply turning it off.

Sep 15, 2022 11:27 AM in response to muguy

Yes, I am aware of looking at the "where" dropdown at the top of the document. The problem is that it only shows me the very last folder in the path for the document. It does not show the entire path. So how can I find it then?


The only way I have found it just now at this moment is to go to the Finder and select Recent. Then I can find it in the list. This is obtuse. There is no way to know where it is using Pages.


Do you know a way that Pages can show me the actual path where the file is located?

Sep 15, 2022 11:31 AM in response to IdontFB

IdontFB, I started using your thread because when I searched on this issue the problem I am trying to solve was selected in your thread. I do not run Apple's search engine or force it to decide. You just indicated that your problem is with iCloud and where does it store our documents without letting us know where it stores them. This is exactly the problem I am writing about so it is definitely related to your problem.

This thread has been closed by the system or the community team. You may vote for any posts you find helpful, or search the Community for additional answers.

local storage by default, icloud by choice

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple Account.