Storage space

My system data is taking up 209.49 GB. I have almost everything stored on an external hard drive, I've deleted most of my mail. I don't use messages on it. I don't have enough space to update. I've read articles to figure this out and have used the tips on the device to decrease the stuff stored on it. Because everything that matters is stored on my external hard drive or iCloud or OneDrive I don't have Time Machine backing up my computer regularly (I read that can eat up space). What is taking up all that space in system data?


MacBook Air 13″, macOS 12.5

Posted on Sep 26, 2022 8:28 AM

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Posted on Sep 26, 2022 8:37 AM

Although you may not be using Time Machine regularly, it may have created "local snapshots" when it did run that are still on your notebook's internal drive ... and these do take up considerable "system" storage space.


To determine if there are any snapshots present, enter the following command in the Terminal app:

  • sudo tmutil listlocalsnapshots /


If any are present, you can remove them by simply disabling Time Machine. Leave it disabled for 10-15 minutes, and then, re-enable it. This process should "automatically" delete the snapshots. You can check again with the same command.


Ref:

8 replies
Question marked as Top-ranking reply

Sep 26, 2022 8:37 AM in response to DeePauls

Although you may not be using Time Machine regularly, it may have created "local snapshots" when it did run that are still on your notebook's internal drive ... and these do take up considerable "system" storage space.


To determine if there are any snapshots present, enter the following command in the Terminal app:

  • sudo tmutil listlocalsnapshots /


If any are present, you can remove them by simply disabling Time Machine. Leave it disabled for 10-15 minutes, and then, re-enable it. This process should "automatically" delete the snapshots. You can check again with the same command.


Ref:

Sep 26, 2022 12:26 PM in response to DeePauls

There is. First, try a restart in Safe Mode. It often clears some System storage, and can easily be done by holding down Shift as you boot up your Mac - Start up your Mac in safe mode - Apple Support


Failing that, you can erase and migrate from a Time Machine backup, which should get rid of the excess storage.

  1. Back up your Mac with Time Machine - Apple Support
  2. Use Disk Utility to erase an Intel-based Mac - Apple Support
  3. Restore your Mac from a backup - Apple Support

Sep 26, 2022 10:46 AM in response to Tesserax

Hi Tesserax,

Even though Time machine has never been enabled on my computer I went through the process you outlined. When I set Time Capsule to back up automatically the only disk that shows up is Other AirPort Time Capsule but my computer can't find any AirPort base stations. I am already way over my head with this. When I enter Time Capsule it shows me the screen below. I have no idea what this even means.

I can't interact with this page at all except to cancel. Nothing I have done has decreased the size of the system data. "Buy a Mac" they said. "You'll never regret it," they said. I'm beyond frustrated and confused. I didn't realize when I bought it that the SSD meant so little storage space. HELP!

Sep 26, 2022 12:22 PM in response to Tesserax

Thanks for all the info Tesserax. I appreciate your help.

I bought my MacBook in 2020, so no returns! There is no apple store close by, and I ordered it online which is why I ended up with an SSD. It normally wouldn't be an issue but I'm in university and storage space gets used up quickly.

I haven't been able to budge that 209.49 GB used storage space from system data at all. From the directions you gave me and the information I have read I can't seem to access what system data is being stored. And unfortunately, what I am reading it might be impossible. I have pretty much put all my work onto an external hard drive with just a minimum of stuff on my Mac. Is there anything else I can do?

Sep 26, 2022 12:37 PM in response to DeePauls

"System" storage is controlled by the Mac's operating system so there is really no user method to removing items in it.


Bubba does offer you a few excellent options on how to reduce that amount, with the former (Safe Mode) being a lot simpler than the latter (erase & migrate.)


However, should either provide storage "relief," it could only be temporary if, as you say "I'm in university and storage space gets used up quickly." As that is the case, you may want to invest in getting an external portable drive to offload some of those files.


In addition, the following articles may help:


Sep 26, 2022 12:05 PM in response to DeePauls

Not to worry. You will get the hang of using your Mac. Just be patient and you'll find that over time, using it will become second nature.


Do you happen to have an Apple Store nearby? If so, they may offer in-person "familiarization" classes for your Mac. They are designed to help new Mac users get acquainted with their Macs.


In the mean time, let me try to address some of the issues you are coming across.

  • Time Machine (TM): Apple provides this to you so that you can back up your Mac periodically in the background. Its goal is to make backing up your Mac a "no brainer." However, it does require that you identify what device you want TM to back up to. By default, it thinks you will be using an Apple Time Capsule for this purpose, and why you are seeing that in list of disks to use. A Time Capsule is only one type of device that can be used. You can also use an externally attached USB drive for this purpose.
  • Time Capsule (TC): Is a physical device. It is a combination wireless router with a built-in hard drive and is designed to work with TM for backups. Apple actually exited the networking hardware business back in 2018 ... so chances that you can get one of these is becoming more and more difficult. Again, you really don't need one of TM backups.
  • Time Machine Interface: The image you posted represents this interface. Its purpose is to allow you to access the TM incremental backups that have been occurring in the background once an hour. It literally is designed to allow you to go "back in time" to access the files that were backed up so that should be need to restore one, you can do so from this interface.
  • AirPort Base Stations: Apple used to sell network wireless routers, that they called AirPort base stations. They basically had three models: Express, Extreme, and the Time Capsule. Unless you actually have one, it would not be available for Time Machine.
  • SSD: SSD stands for Solid State Drive. It is a physical storage device and has been replacing the older HDDs (Hard Disk Drives) that relied on spinning metallic platters to store data. If you purchased your notebook from Apple, I'm surprised that the sales rep. didn't discuss your computing goals to help "size" your storage needs appropriately. All Mac come with a minimum amount of storage space ... but offer increased storage capacities at the time of purchase. Of course, at additional costs. Unfortunately, once configured, the newer notebooks cannot be upgraded with additional storage. If you bought this notebook within the last 14 days, you can return it for a full refund.


Finally, prior to visiting your local Apple Store, the following articles may prove helpful:

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