pasting from pages & notes

hi, I use apple notes and pages for styling & pay out of documents. After that I usually have to paste this in an e-mail program (Zoho mail), Dropbox paper, or Skiff Document for clients.


But whatever I try, I loose most or all formatting. Only Google Docs keeps the formatting exact as I did on my Mac.

So bold text, headers, line spacing (every enter gives a new line ppfff) etc. All gone. Also when I paste in Mac enables apps with 'paste with matched styles'.


My question is:


Can anyone explain how formatting works on different devices and different software. And why every app gives another result when I paste formatted text into it.

This explanation might lead to a solution. I search the web for this problem, but most questions are about pasting without formatting. Which is easy to achieve.


Thanks in advanced.



MacBook Pro 15″, macOS 12.2

Posted on Jan 16, 2023 1:32 AM

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Posted on Jan 18, 2023 12:20 PM

Applications are designed to copy/paste certain content on Apple's clipboard. Pages will place a bunch of Pages unique content, along with public.rtf (styled content) and public.utf-8 (plain text) content to the clipboard, and another application may only accept text and ignore the styled content. Purely up to the application designers what is cycled through Apple's clipboard. If the third-party application uses its own clipboard, then expect nothing.


Because Pages cannot export HTML (web page content), applications expected to accept that type of content from the clipboard may settle on text content or gibberish. Apple's Notes application reflects text that you type, but in reality, beneath what you see is HTML content. That is why you can copy/paste a URL link from Pages into the Notes application because Notes is designed to take the Rich Text (RTF) code for that link on the clipboard and converts it to HTML content which appears as a Notes hyperlink. It does this because Apple has a framework method for that purpose.

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Jan 18, 2023 12:20 PM in response to mrkoetje

Applications are designed to copy/paste certain content on Apple's clipboard. Pages will place a bunch of Pages unique content, along with public.rtf (styled content) and public.utf-8 (plain text) content to the clipboard, and another application may only accept text and ignore the styled content. Purely up to the application designers what is cycled through Apple's clipboard. If the third-party application uses its own clipboard, then expect nothing.


Because Pages cannot export HTML (web page content), applications expected to accept that type of content from the clipboard may settle on text content or gibberish. Apple's Notes application reflects text that you type, but in reality, beneath what you see is HTML content. That is why you can copy/paste a URL link from Pages into the Notes application because Notes is designed to take the Rich Text (RTF) code for that link on the clipboard and converts it to HTML content which appears as a Notes hyperlink. It does this because Apple has a framework method for that purpose.

Jan 16, 2023 7:58 AM in response to mrkoetje

The Apple Mail compose window is not a word processing application and will not accept formatted content from Pages or another word processing application. The rich text presentation that you see in the Mail compose window is HTML formatting done beneath normal user access by Mail, and can only be achieved by a user through knowledgeable AppleScript and HTML/CSS programming.


For non-Apple mail recipients, you have zero control over how your email will be processed and presented, and even if you could format some aesthetic input in your Apple Mail client, there is no guarantee that is what the recipient will see.

Jan 18, 2023 11:14 AM in response to VikingOSX

Thank you. But I was not clear enough I think. It’s not about email. It’s about being able to retain the formatting of text made in pages or Apple notes when pasting to other programs. Only in some tools you get exactly the same formatting like Google docs (I dont’t want to use Google). So that’s my question. Are there ways in which I can retain the formatting. Or how do others use this?

Jan 19, 2023 12:10 AM in response to VikingOSX

Thank you.


So it is what it is? I use Apple notes for almost everything. Mostly work. So I'm in there all day. I also write basic text templates for my clients in there (belonging to a client folder, yes, also in Apple notes) and other standard text for use (copy-paste) in certain e-mails which I send often. So yeah, I currently have to go through all double <enters> and re-add bold and underlines. Do you have any idea if there is a way to do this? Maybe copy it first in a certain program, and after that copying in all other applications where I have the problems right now

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pasting from pages & notes

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