Apple Intelligence now features Image Playground, Genmoji, Writing Tools enhancements, seamless support for ChatGPT, and visual intelligence.

Apple Intelligence has also begun language expansion with localized English support for Australia, Canada, Ireland, New Zealand, South Africa, and the U.K. Learn more >

You can make a difference in the Apple Support Community!

When you sign up with your Apple Account, you can provide valuable feedback to other community members by upvoting helpful replies and User Tips.

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.

How do I arrange thousands of photos from PC folders

I have just got myself a MacBook Pro after having had PC all my life. It will be good in the end. I know that. But many things are very challenging :-)


I am not talking about normal photos, like holidays. They am I OK with.


I am into genealogy and have thousands of photos (JPG files) of old relatives and old documents that I have scanned or taken with my Iphone.


They are currently organized in folders depending on who in my family they belong to. Most of the files do not have any other name than the name they got when I took the photo (or made the scanning) and I would appreciate not having to add specific key names to all of them. They are just too many. These folders also contain Word, Excel and Pdf files.


I certainly not want them to be organized according to the date they were taken. I want to keep them in a similar way as they were in my PC folder in an album/folder within Photos.


In my head it should be possible to only transfer or copy them into Photos in some way (maybe still keeping them in the original folder). The reason I would like to do this at all is to be able to look at them in much easier way. In the original folder I can only use the Preview and it is not a good way to do this.


Since I have so many photos I would, from the beginning, like to do this in the best way possible. Suggestions?

MacBook Pro 14″, macOS 13.1

Posted on Jan 23, 2023 10:57 AM

Reply
Question marked as Top-ranking reply

Posted on Jan 25, 2023 10:21 AM

You can start a new Photos Library and just grab a folder containing sub-folders and drag it to the Photos icon. Then click on "Keep Folder Organization," and all your folders will be there. No non-image files, though.



Unfortunately, you'll have an extra layer of folders. It's a little weird. You'll want to test this with a few folders to see how it work for you.

Similar questions

13 replies
Question marked as Top-ranking reply

Jan 25, 2023 10:21 AM in response to IngerSwe

You can start a new Photos Library and just grab a folder containing sub-folders and drag it to the Photos icon. Then click on "Keep Folder Organization," and all your folders will be there. No non-image files, though.



Unfortunately, you'll have an extra layer of folders. It's a little weird. You'll want to test this with a few folders to see how it work for you.

Jan 23, 2023 11:19 AM in response to IngerSwe

Photos.app is not up to that kind of task.


I'd use some 3rd party tool like GraphicConverter, Adobe Bridge, Mylio, exiftool etc to adjust all needed image (and movie and other docs...) metadata after careful planning (metadata dates, file dates, filenames, locations, keywords, captions, archives, backups, cloud sharing & collaboration from relatives etc...).

Jan 23, 2023 3:01 PM in response to IngerSwe

IngerSwe wrote:

I want to keep them in a similar way as they were in my PC folder in an album/folder within Photos.

How are the sorted in the folder? By name, number, or ?

Do the folder names have significant?


If sorted by name then I would use an app like Name Mangler to add the folder's name with an hyphen in front of the file names:



The folder name was Easter. The file names were created with Name Mangler also.


Jan 25, 2023 10:27 AM in response to IngerSwe

In Photos>Settings, be sure this is checked:



This is the default. Every picture will be copied to the Photos Library, and metadata is stored in Photos' database. Because file names are sometimes the same, Photos gives each a unique identifier, and from then on you really have to use Photos to manage the images. It's called a Managed Library.


Un-checking "Copy" produces what's called a Referenced Library, and Photos does not do well with that.

Jan 23, 2023 3:42 PM in response to IngerSwe

These folders also contain Word, Excel and Pdf files. I certainly not want them to be organized according to the date they were taken. I want to keep them in a similar way as they were in my PC folder in an album/folder within Photos


You can't because Photos will not import those Word and Excel files. You can keep them like so in the Finder.

Jan 25, 2023 10:11 AM in response to IngerSwe

IngerSwe wrote:
it's too difficult to look at the photos in Preview.

There is something called Quicklook. In the finder, click on a picture, and hit spacebar. You get a more or less screen sized view of the picture. This works for any "normal" file like word, excel, pdf, etc.


Or(it just occurred to me) do you stay Preview to mean Quicklook? "Preview" is a Mac app for dealing with pdfs and pictures. I'm sorry if I'm confused...

Jan 25, 2023 10:10 AM in response to Old Toad

Hi, Thanks.

Yes, the folders name do have significance. Very much. This is why I would like to solve this in good way.

Since its genealogy, a folder may be called "John Andersson" (a relative of mine) and it contain many photos of John and his life. Also scanned documents that has to do with him. The folder may also contain subfolders.

Most photo files do not have names, they just have the number they got when taken (but some have names). All the photos in the folder are listed in an Excel file (also located in the folder) where you can get more info about the photos.

The photos order within the folder is not so important.

Jan 25, 2023 10:22 AM in response to Richard.Taylor

Ha, ha maybe a translation thing (me being swedish). In Swedish it is called "förhandsvisning" on my MacBook Pro. No, I check Apple's website. It is called "Preview" in English. When I open a JPG file in a folder (not Photos) the it opens in the App Preview. Maybe Quicklook is the same.

Sorry, now I see that you seem to agree with me..... :-)

How do I arrange thousands of photos from PC folders

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple Account.