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Apple Mail - How to Group Emails by Sender

Apple Mail - How to Group Emails by Sender

I used an app called Unibox,

It has a feature to show emails sent by a person/contact,

then show you the entire thread of all the emails that contact ever sent you.

This is an extremely comfortable feature, see below how it looks:


But Unibox abandoned development in 2016 and is no longer relative... I know other email clients like the Pro version of SparkMail or Spike have a similar function, but I would prefer if apple mail simply added this functionality.


I know Apple Mail has Extensions:

Are there any Extensions that can achieve this functionality?

Also, I love the fact that Unibox pulls the photo icons of the email profile, that's another feature that Apple mail lacks.


If anyone has any ideas or suggestions, please let me know.

Posted on Feb 17, 2023 4:51 PM

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Posted on Feb 18, 2023 4:33 PM

You are very right indeed we have our own opinions, and thanks for your reply.


I think if Unibox is a dinosaur, then apple mail is a single-cell organism.

Sure Unibox stopped development in 2016, but Apple mail feels and looks like it hasn't had an update since 1990.

It says a lot, Like a LOT, that a 7-year-old out-of-date app looks better than Apple Mail ;)

Unibox achieved a thumbnail on every email I received, whereas apple is requires me to jump through loops and become a human computer building my database of contacts... the thinking is so outdated, it actually physically hurts me to think they haven't innovated... I don't even Like Unibox.. but anything is better than apple mail.


I mean let's be honest the arrange by "From" method you recommended is not very practical.

I have to change views, then list all my emails by name in order of ascension... how is that in any way helpful?

it does not "Group By Sender" keeping the current emails on top...

it just lists EVERYTHING in alphabetical order.

I feel like I am doing a DOS database search.

It may be good for archive search, but completely impractical for any kind of everyday use.


I'll submit a request to apple, but chances are, they think e-mail itself is a dinosaur and are just letting it die slowly without innovating on it.


As it took me time to figure out what you meant by "from" because you first have to be in the Column Layout View to see it... here is a screenshot for anyone who might be wondering.


7 replies
Question marked as Top-ranking reply

Feb 18, 2023 4:33 PM in response to steve626

You are very right indeed we have our own opinions, and thanks for your reply.


I think if Unibox is a dinosaur, then apple mail is a single-cell organism.

Sure Unibox stopped development in 2016, but Apple mail feels and looks like it hasn't had an update since 1990.

It says a lot, Like a LOT, that a 7-year-old out-of-date app looks better than Apple Mail ;)

Unibox achieved a thumbnail on every email I received, whereas apple is requires me to jump through loops and become a human computer building my database of contacts... the thinking is so outdated, it actually physically hurts me to think they haven't innovated... I don't even Like Unibox.. but anything is better than apple mail.


I mean let's be honest the arrange by "From" method you recommended is not very practical.

I have to change views, then list all my emails by name in order of ascension... how is that in any way helpful?

it does not "Group By Sender" keeping the current emails on top...

it just lists EVERYTHING in alphabetical order.

I feel like I am doing a DOS database search.

It may be good for archive search, but completely impractical for any kind of everyday use.


I'll submit a request to apple, but chances are, they think e-mail itself is a dinosaur and are just letting it die slowly without innovating on it.


As it took me time to figure out what you meant by "from" because you first have to be in the Column Layout View to see it... here is a screenshot for anyone who might be wondering.


Feb 18, 2023 4:04 AM in response to steve626

Thank you for your reply Steve!


Unfortunately: "Organize By Conversations" is very different to "Group by User"


Organize By Conversations

Is when: you send me an email, I reply, then you reply...

we can see a grouped thread of our conversation.


Group by User

Is when: you send me an email last month, then another a week later, and another today...

All those messages are grouped as from one sender.


*in Apple Mail, since emails from the same person is not a "conversation" then they don't get grouped.


___


Adding each person to your contact list is insane, I never even used the contacts app, it fells like something useful back in the day when contacts were stored on sim card memory, but now is a dinosaur somehow still making it to the new OSX releases.


___


I find it strange that Apple Mail has so few extensions built for it...

One could easily build an extension to make Apple Mail look and function like Unibox.

Unfortunately, I am not a developer and don't have those skills.

Feb 19, 2023 2:05 PM in response to Luis Sequeira1

Thanks for your reply

That's a great solution for having a few specific folders, for example, all emails from your work, or school or family gets sorted into permanent smart mailboxes... BUT!!!! they are static and do not reorder by date, and you need to create a new smart mailbox for every single contact for this to work like I would personally like.


Here, have a look at UniBox's interface:

Each e-mail address acts like a "Smart Folder"

Those smart folders are arranged by "Newest first"

According to the folder which has the "most recent email" in it.


p.s. look they also have actual avatar photo for every single user automatically ;)


Feb 18, 2023 9:49 AM in response to TheAlikA

I think you missed the first sentence in my reply:


"You can group Apple Mail emails by sender by clicking on "From" at the top of that column in the email display. "


The Contacts list is fully integrated across all the Apple platforms, programs (email, messages, telephone) and devices (iPhones, Macs, iPads, etc.), through iCloud, and it also is integrates to include contacts from other tools like those of Google, Microsoft, and so forth. Adding someone from an email to Contacts is as easy as right clicking on their name. It is certainly nothing like storing names on SIM cards. If you add an email sender to Contacts, they are also available immediately on your iPhone and other iCloud devices. It is not a dinosaur but you are certainly entitled to your opinions.


Unibox is the dinosaur as it was abandoned 7 years ago and presents an interface that seems like those on PCs from many years ago. It tries to juice up the user's emails to appear more like text messaging, which is fine if that's what you want.


Why don't you send Apple feedback directly and explain what you want them to do to Apple Mail:


Product Feedback - Apple


The Apple Discussions is not the right place for that because it is primarily users who answer other user's questions, but it is nota direct line to Apple.

Feb 17, 2023 5:28 PM in response to TheAlikA

You can group Apple Mail emails by sender by clicking on "From" at the top of that column in the email display.


Under View menu of the Mail program you can click on Organize By Conversations.


The picture of the person sending you emails can be made to appear by making them one of your contacts and including their email address in the Contact info.


You can do these things in Apple Mail but the interface is less slick than the Unibox one.

Feb 19, 2023 2:38 PM in response to TheAlikA

Everyone should find the style that works best for them.


For me, work emails often have dozens (sometimes many dozens, sometimes hundreds) of recipients and participants, and filing them by sender makes no sense, especially when there are multiple replies and conversations. Instead, I group them by conversation and file them under the Project they pertain to.


And having pictures of senders ... that certainly does not add value for me (although Apple Mail and MS-Outlook both do this from their respective Contacts lists). Your emails seem to be mostly between individuals; mine are typically involving large teams, and there is often lengthy text plus large file attachments. The features of Unibox would not be of interest to anyone in my workplace, given our work flow and environment. We file our emails by Project, almost never by the individual sender.


For personal emails, Unibox might make more sense to me, but for me personally it has an interface that is not to my liking and seems like an out of date messaging/texting look. It's moot, however, because Unibox is obsolete. The problem with some of the third party email utilities is that they are often relatively short-lived, that is the company abandons the product or goes out of business. Or they make you purchase upgrades so the product still works when the OS gets updated or upgraded. It's hard to make money off email add ons or tools because reading, sending, and storing emails is often free (or comes for free with things people buy anyway, like MS-Office 365) and most people are not motivated to spend more on an email extension.

Apple Mail - How to Group Emails by Sender

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