I have a group of people that I invite to recurring meetings. Lately, some of the older, mac-using people in the group have been accidentally adding the entire group of 50 people to meetings when they go to create new meetings because they aren’t noticing the auto fill happening. Is there a way to disable this feature? Or some sort of instruction that I can send to the group to prevent this from happening?
MacBook Air (M1, 2020)
Hey AngieLou,
We'd be happy to help out. Since it's not on your end of things though that this is occurring on though, it will be difficult to troubleshoot and you might be better supported by having one of the members experiencing this issue first hand contact Apple for support using this link: Get Support
If the member has set up a contact list with a particular name for the list and that name is being entered into the invitee list, this wouldn't be unexpected and there's not a way to turn this off. Instead, they'd need to simply add the email or contact name of the individual and repeat this step for each member they want to invite.
This is outlined further in the following steps which goes over inviting frequently recurring invitees using a contact list:
Invite people
1. In the Calendar appon your Mac, double-click or force click the event, then click Add Invitees or click next to any existing invitees. (You can also select an event, then use the Touch Bar.)
2. Enter each invitee’s name or email address, then press Return.
3. As you type a name or email address, Calendar tries to find a match in your Contacts and Mail apps, and on connected calendar servers. If you press Return before Calendar finds a match, or before you finish typing an email address, the invitee isn’t added.
4. After you enter two invitees, Calendar suggests the next invitee based on your previous interactions with people, such as who you often or recently invited together to the same meeting.
5. A symbol next to each invitee indicates the person’s status—for example, available, busy, or replied yes, no, or maybe. See Symbols used in Calendar.
6. If you see Check Availability below the last invitee, you can click it to see when invitees are free or busy. You only see Check Availability if your event is on a calendar service that tracks availability, such as CalDAV.
7. You see invitees’ free and busy time in the Availability window. To find an event time with the fewest or no conflicts, you can:
* Move the event: Drag the event block.
* See another day: Click the arrows at the top of the window.
* See the next time all invitees are available: Click Next Available Time.
8. Click Send.
To remove an invitee, select the invitee, then press the Delete key.
If you regularly invite the same set of people to events, you can create a list for them in the Contacts app. Then, when you enter the name of the list, each list member is invited to the event.
If your calendar service provider allows group email addresses, you can enter them as invitees, and all the group members are invited.
You'll find this info and more here: Invite people to events in Calendar on Mac - Apple Support
We hope this helps out.
Take care!
How to stop Calendar from Auto-filling invitees
