Need persistent file names for exported photos & videos

I'm trying to build an offline digital diary (offline meaning a 2TB portable hard drive) with photos and videos accumulated over the past 20 years on various iPhones and Android phones owned by our family. I have 99.9% of content backed up, but when I use any export tool to send this data to the hard drive, I get a mishmash of extensions (png, heic, jpg, jepg, mov, mp4, mp3, avi, etc.) as well as the filename part - from simple like 'DCIM_115APPLE_IMG_0016.*' or 'IMG_1522.jpg' to ones that look like '69440047582_D32B6F49-FF42-4474-B68E-E8AA074DCD4C.jpg'. Also, the file timestamps sometimes reflect the day a backup was made, sometimes the day the transfer was done (to a new folder on the hard drive), and sometimes even the actual day a photo or video was taken. Regardless of the datestamp field I choose, there is no 'dependable' field. Also, the photos and videos come from different phones, so occasionally, a filename may exist more than once.

Given all of this, what's the best way to take these photos and videos (approx 35,000 total) and merge them onto that single portable hard drive, organized by 'date'? Most importantly, I need to see a file naming system that I can work with on exported images and videos!! PLEASE NOTE: I no longer use iTunes, and I have NEVER used iCloud (or any other cloud storage solution). The mass import/export to/from the cloud simply takes too long over wifi, and cloud space is not cheap. THANK YOU!

Posted on Jul 9, 2023 12:20 PM

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Jul 9, 2023 5:49 PM in response to Marsh511

Marsh511 wrote:

Thanks for the tips. Will Google photos let me save everything directly to my local portable hard drive (2 TB)? I'm really trying to avoid using the cloud, or having any I/O read-write to the cloud, as I have a slow connection at my home.

No. Years ago there was an app called Picasa that would do what you want. Google bought it, supported it for a few years, then converted it to Google Photos, which is all cloud based.


There are 3rd party photo organizing apps; Nikon’s is an excellent one. There’s also Photoshop Elements that might do what you want; check it out.


For moving photos from iPads and iPhones iMazing would be a good choice.

Jul 9, 2023 12:32 PM in response to Marsh511

I’ll try to answer some of that. Extensions indicate the file type and have a definite meaning that includes the application needed to open them, so if you change any extensions the files will become useless, except that jpg and jpeg are the same file type.


Many (but not all) image files contain metadata called EXIF data that includes date and time taken, location, camera settings and other optional data. You can view EXIF with a photo organizer or a 3rd party EXIF editor.


The way to deal with conflicting file names is to have subdirectories for each source, so the clashing file names will never “meet”.


What you need is a good photo organizer; something like Nikon’s NX Studio, that can “import” photos and rename them following a consistent pattern that you choose. NX Studio is free if you buy a Nikon camera; I don’t know if they sell it separately or not, but there are other photo organizers with similar capabilities.


Another possibility is Google Photos, which has pretty powerful sorting and organizing features, many of them automatic. And it can deal with naming conflicts. The paid version is around $100/year for 2 TB.

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Need persistent file names for exported photos & videos

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